Administrative Assistant

EXPIRED

WELCOME TO CLEMSON!

 

Clemson is calling...are you ready to answer the call?  

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. 

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

JOB SUMMARY:

 

Provides detailed administrative support to the Head Basketball Coach and three assistant coaches. Provides support to the administrative staff for Basketball Operations, the strength and conditioning coach and graduate managers. Directs student assistants. Performs other duties as assigned.

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WELCOME TO CLEMSON!

 

Clemson is calling...are you ready to answer the call?  

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. 

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

JOB SUMMARY:

 

Provides detailed administrative support to the Head Basketball Coach and three assistant coaches. Provides support to the administrative staff for Basketball Operations, the strength and conditioning coach and graduate managers. Directs student assistants. Performs other duties as assigned.

JOB DUTIES:

 

25% - Essential - Budget Development and Compliance:
Develops and monitors compliance with annual budgets; consults with Director of Operations and Head Coach regarding the needs of the department and prepares funding requests. Reviews monthly reports from business office to monitor spending and availability of funds. Monitors office supplies and processes paperwork to order supplies as needed.

25% - Essential - Travel Coordination
Coordinates transportation and flight schedules both commercial and charter plane for coaches and administrative staff. Submits travel expenses reports to include mileage, meals, and lodging expenses for reimbursement. Processes contact and evaluation reports for compliance office with required information when the Head Coach and three Assistant Coaches are recruiting. Maintains specialized records of recruiting trips and generates reports to compliance when requested.

20% - Essential - Administrative Coordination: Coordinates Head Coach's and Director of Operations personal calendar to include meetings, speaking engagements and appointments. Maintains confidential files for Head Coach, three Assistant Coaches, team member's individual files, and general files, including personal data, correspondence, travel, rules and regulations, etc. Composes and replies to general and non-routine correspondence for Head Coach and three Assistant Coaches, including letters, faxes, dictations, and email that does not require personal attention of the coaches. Assists staff with general computer questions, maintenance of the printer/ink and phone setup.

15% - Essential - Special Event Coordination:
Plans and coordinates personal activities for the basketball team and staff, including Alumni Weekend, Team Banquet, Senior Day, Occasional Meals, Tiger Wonderland, Fishing with the Tigers, Camps, Clinics, etc. Supervises student workers who help with events and general office work.

15% - Essential - Recruiting Coordination:
Coordinates travel, hotel and meals for prospects and their parents on official visits to the University. Completes pre- and post-trip paperwork and corresponds with compliance to ensure NCAA rules are followed. Prepares forms and assigns tickets for official and unofficial visits by prospects, coaches or special guests to basketball games and other Clemson University sporting events.

MINIMUM REQUIREMENTS:

 

Education -  High School or Equivalent - A bachelor's degree may be substituted for the related work experience.
Work Experience - 3+ years

PREFERRED REQUIREMENTS:

 

Education - Bachelor's Degree 

Work experience that is directly related to the area of employment. 

RESPONSIBILITIES

 

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
Supervises Student Workers only - Supervises Student workers only

BUDGETARY RESPONSIBILITIES
Provides Budget Input - Provides input into the budgeting process, and oversees fund allocation.

PHYSICAL REQUIREMENTS:

 

40% - Sit (stationary position) for prolonged period
40% - Recognize or inspect visually
40% - Communicate, converse, give direction, express oneself

WORKING CONDITIONS:

 

5% - Overnight Travel

WORK SCHEDULE:

 

Standard Hours: 37.5

COMPENSATION INFORMATION

 

Band: 04 ($ 33,340.00 - $ 61,680.00)

 

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

 

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

 

Clemson, SC

APPLICATION DEADLINE:

 

Open Until Filled

MILITARY AND VETERAN:

 

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.      

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.         

CLOSING STATEMENT:

 

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.

Apply Now

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