Administrative Assistant

Purpose of the Position:

The Administrative Assistant serves the Department of Athletics and is responsible for assisting with Human Resource duties, assisting the Budget Analyst with financial bookkeeping, payroll processing, procurement card management, and assisting the Senior Administrative Assistant with other administrative duties the department of athletics.

Duties/Responsibilities
• Serve as the first point of contact for walk-ins and phone inquiries, providing prompt and accurate responses to questions.
• Manage and maintain calendar for Athletics Administration, ensuring efficient time management and alignment with departmental objectives.
• Prepare and submit work orders and IT requests, ensuring timely resolution of issues and smooth departmental operations.
• Process forms for the NCAA, conference, and other entities.
• Prepare letters, and related paperwork, edit, and proofread documents.
• Collect, gather, route and distribute correspondence.
• Prepare and generate reports as assigned.
• Manage, organize and maintain files and records to include all revenue operations and game operations.
• Work closely with and assist the Sr. Administrative Assistant.
• Collaborate with athletics staff to support the development and tracking of budgets.
• Provide budget reports to the Director of Athletics and Senior Administrative Assistant as assigned.
• Manage and maintain procurement card reports.
• Assist the Budget Analyst in financial records and bookkeeping.

Purpose of the Position:

The Administrative Assistant serves the Department of Athletics and is responsible for assisting with Human Resource duties, assisting the Budget Analyst with financial bookkeeping, payroll processing, procurement card management, and assisting the Senior Administrative Assistant with other administrative duties the department of athletics.

Duties/Responsibilities
• Serve as the first point of contact for walk-ins and phone inquiries, providing prompt and accurate responses to questions.
• Manage and maintain calendar for Athletics Administration, ensuring efficient time management and alignment with departmental objectives.
• Prepare and submit work orders and IT requests, ensuring timely resolution of issues and smooth departmental operations.
• Process forms for the NCAA, conference, and other entities.
• Prepare letters, and related paperwork, edit, and proofread documents.
• Collect, gather, route and distribute correspondence.
• Prepare and generate reports as assigned.
• Manage, organize and maintain files and records to include all revenue operations and game operations.
• Work closely with and assist the Sr. Administrative Assistant.
• Collaborate with athletics staff to support the development and tracking of budgets.
• Provide budget reports to the Director of Athletics and Senior Administrative Assistant as assigned.
• Manage and maintain procurement card reports.
• Assist the Budget Analyst in financial records and bookkeeping.
• Assists the Compliance officer in monitoring daily reports of student athletes
• Process deposits for the department and maintains records of gifts and other income.
• Provide support to the Director of Athletics in processing and submission of forms for the NCAA, conference, and other entities.
• Manage and process travel reports for the department.
• Manage and process ePAF's for the department.
• Assists with payroll for contract employees by confirming background checks.
• Sign off on timesheets for student workers
• Assist in the organization of athletic event logistics, including event management and game operations.
• Assist with travel planning, and reconciliation.

Minimum Requirements:

• Bachelor's degree, 3 -5 years of full-time verifiable administrative work experience or an equivalent combination of education and years of experience
• Proficient in Microsoft Office suite
• Excellent verbal and written communication skills
• Must be detail-oriented

Desired Qualifications:

• Experience in higher education is preferred
• Knowledge of Banner Self Service is desired
• Experience with HR management software is preferred
• Experience with accounting/bookkeeping is desired

Published Salary (if available):

$39,000 - $42,000

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