Administrative Assistant, Athletics

Administrative Assistant, Athletics (Req.)

Caldwell University invites applications for a full-time Administrative Assistant, Athletics. Reporting directly to the Assistant Vice President/Director of Athletics. This position is responsible for providing general support and assistance to include maintaining calendar, databases, and schedules; preparing correspondence, maintaining budget and payment requests, and so forth. Job duties include, but are not limited to:

• Prepare and process all correspondence within the Athletics department.  Scan documents, receive and distribute mail; prepare and distribute memos; photocopy documents.

• Welcome visitors, faculty, staff, and students.  Answer telephones, take messages, respond, or refer.

• Maintain athletics-related calendars in office and around campus update information on the Athletic Department website which include the Caldwell University Master Calendars. 

• Prepare new hire personnel information for HR and the Athletic Department.

• Arrange travel accommodations for the AVP and help with travel plans for others within the athletic department. 

• Prepare payment requests for vendor payments, referee payments, and coaches expenses with an accurate budget accounting.  Process credit card payment requests for the department.

• Maintain files, budget forms, payment requests, contracts, student athlete files (athletic grants and NLI’s).

• Distribute, collect and process paperwork for meal money for each sport.

• Assist in the planning of various department events such as the Senior Athletic Awards Dinner, Hall of Fame,  and athletic conference meetings held at the university. 

• Revise, copy, and assemble Coaches Manuals, Student Athlete Handbook, NCAA Compliance notebooks, and player’s notebooks on an annual basis. Prepare and distribute and organize all  athletic contracts  for each home  game and in every sport.

Knowledge equivalent to an Associate’s degree in Business or a related field, plus 18 to 24 months of effective experience. Must be available to work nights and weekends as needed. Candidates must be willing to support the Catholic Dominican, liberal arts mission of the University.

Administrative Assistant, Athletics (Req.)

Caldwell University invites applications for a full-time Administrative Assistant, Athletics. Reporting directly to the Assistant Vice President/Director of Athletics. This position is responsible for providing general support and assistance to include maintaining calendar, databases, and schedules; preparing correspondence, maintaining budget and payment requests, and so forth. Job duties include, but are not limited to:

• Prepare and process all correspondence within the Athletics department.  Scan documents, receive and distribute mail; prepare and distribute memos; photocopy documents.

• Welcome visitors, faculty, staff, and students.  Answer telephones, take messages, respond, or refer.

• Maintain athletics-related calendars in office and around campus update information on the Athletic Department website which include the Caldwell University Master Calendars. 

• Prepare new hire personnel information for HR and the Athletic Department.

• Arrange travel accommodations for the AVP and help with travel plans for others within the athletic department. 

• Prepare payment requests for vendor payments, referee payments, and coaches expenses with an accurate budget accounting.  Process credit card payment requests for the department.

• Maintain files, budget forms, payment requests, contracts, student athlete files (athletic grants and NLI’s).

• Distribute, collect and process paperwork for meal money for each sport.

• Assist in the planning of various department events such as the Senior Athletic Awards Dinner, Hall of Fame,  and athletic conference meetings held at the university. 

• Revise, copy, and assemble Coaches Manuals, Student Athlete Handbook, NCAA Compliance notebooks, and player’s notebooks on an annual basis. Prepare and distribute and organize all  athletic contracts  for each home  game and in every sport.

Knowledge equivalent to an Associate’s degree in Business or a related field, plus 18 to 24 months of effective experience. Must be available to work nights and weekends as needed. Candidates must be willing to support the Catholic Dominican, liberal arts mission of the University.

Applicants must submit a resume, cover letter specifying position, a list of three professional references including complete contact information.

To apply: https://workforcenow.adp.com/mascsr/d...

Caldwell University is committed to recruiting and retaining faculty, staff and students who will further the traditions, goals and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan.  Caldwell seeks employees who are committed to contributing to an energetic welcoming atmosphere.  

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.

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