Administrative Assistant, Athletics

Administrative Assistant, Athletics

Functional Title: Administrative Assistant
Classification: Full Time/Non-Exempt (Hourly)
Division: Athletics Administration
Department: Athletics
Reports To: Director of Athletics
Primary Function: Provide administrative support

Major Duties:

• Provides high-level administrative support to the Director of Athletics, including calendar management, scheduling, and meeting preparation.
• Manages office operations and provides clerical and administrative support to the AD and staff.
• Liaison for daily communication on behalf of the AD, including the coordination of necessary meetings.
• Supports the office with contact reporting, expense reports, and follow-ups.
• Assists with the preparation of presentations, reports, and materials for internal meetings, donor visits, and formal athletic department updates to key stakeholders.
• Takes notes during meetings, tracks action items, and ensures timely execution of follow-up responsibilities.

Administrative Assistant, Athletics

Functional Title: Administrative Assistant
Classification: Full Time/Non-Exempt (Hourly)
Division: Athletics Administration
Department: Athletics
Reports To: Director of Athletics
Primary Function: Provide administrative support

Major Duties:

• Provides high-level administrative support to the Director of Athletics, including calendar management, scheduling, and meeting preparation.
• Manages office operations and provides clerical and administrative support to the AD and staff.
• Liaison for daily communication on behalf of the AD, including the coordination of necessary meetings.
• Supports the office with contact reporting, expense reports, and follow-ups.
• Assists with the preparation of presentations, reports, and materials for internal meetings, donor visits, and formal athletic department updates to key stakeholders.
• Takes notes during meetings, tracks action items, and ensures timely execution of follow-up responsibilities.
• Assists with fundraising efforts, including donor cultivation and stewardship.
• Collaborates with other departments on campus and outside constituents.
• Maintains strong working relationships with campus departments such as Advancement, Admissions, Finance, and President’s Office.
• Maintains confidential personnel files, evaluations, and contract records in accordance with university policies.
• Supports special projects, strategic initiatives, and reporting needs by gathering data, developing presentations, and coordinating across internal teams.

Other:

• Become familiar with university and athletic department processes, policies, and procedures to ensure effective day-to-day operations.
• Maintain the highest level of confidentiality, sensitivity, and security when handling personnel, student-athlete, and departmental data.
• Perform other duties as assigned in support of the Director of Athletics and overall athletic department initiatives.

Job Requirements:

• Commitment to the mission and values of the university and its athletic department
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Innate ability to multitask and solve problems
• Process-minded and good at building systems that increase efficiency
• Ability to work both independently and collaboratively, exercising good judgment and initiative
• Experience in Microsoft Office products (MS Word, PowerPoint, Excel, Outlook) software (preferred)
• Comfortable communicating with the campus community (electronically, by telephone, and in person)
• Comfortable representing our office to coaches, donors, faculty, and external partners
• Ability to stay on task and complete tasks in a timely manner
• Maintains a high level of confidentiality
• Ability to adapt to changes in the work environment
• Professional attitude and appearance are necessary
• Read, understand, and consistently apply and adhere to LCU policies and University department procedures

Education and Experience:

• Bachelor’s degree preferred
• Collegiate Athletic Experience preferred

Physical Requirements:

While performing the essential duties of this job, the employee will be required to do the following:

• Be ambulatory around campus and in buildings.
• Required to regularly sit and stand.
• Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing, distributing mail and picking up small objects.
• Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly or quickly.
• Be able to hear average or normal conversations and receive verbal information.
• Required to lift packages and/or move heavy objects, 25+lbs.

NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.

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