Administrative Assistant, Women's Basketball

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

The Division of Intercollegiate Athletics at the University of Wisconsin-Madison dedicates itself to the mission of providing athletic opportunities to a wide range of students in an environment in which all student-athletes can achieve their academic and competitive goals. The Division strives to provide equitable opportunities for all student-athletes and fosters the principles of sportsmanship, respect and fair play on the field of play. The Division sponsors teams in 23 sports competing under the regulatory guidelines established by the National Collegiate Athletic Association (NCAA), the Big Ten Conference, the Western Collegiate Hockey Association (WCHA) and the Intercollegiate Rowing Association (IRA).

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Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

The Division of Intercollegiate Athletics at the University of Wisconsin-Madison dedicates itself to the mission of providing athletic opportunities to a wide range of students in an environment in which all student-athletes can achieve their academic and competitive goals. The Division strives to provide equitable opportunities for all student-athletes and fosters the principles of sportsmanship, respect and fair play on the field of play. The Division sponsors teams in 23 sports competing under the regulatory guidelines established by the National Collegiate Athletic Association (NCAA), the Big Ten Conference, the Western Collegiate Hockey Association (WCHA) and the Intercollegiate Rowing Association (IRA).

UW-Madison is located in the heart of Madison which is the state capital and the state's second largest city. Madison has a solid and long-standing national reputation as a vibrant and thriving city.

Key Job Responsibilities:

Supporting Women's Basketball program operational needs in the following areas:

Team-related items:

• Managing Team meals (catering, post-game, etc.)
• Coordinating parking needs for staff during MBB/WHOC/MHOC games

Outreach-related items:

• High School team ticket requests
• Managing ball kid program
• Assistance with events (golf outing, senior night, banquet, recruit visits, etc.)
• Managing fan inquiries/requests

Recruiting-related items:

• Booking recruiting travel for coaches/putting itineraries together
• PSA data entry in ARMS & Recruiting software applications
• Addressing mailers for recruits

Administrative support:

• Managing Coaches’ calendars
• IT requests
• Monitoring the phone, directing outreach to the appropriate party
• Office inventory
• General Support

• Processing expense reports

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Department:

Wisconsin Athletics, Women's Basketball

Compensation:

The pay range for this position starts at $18.40/hour, however the actual starting pay rate of the selected candidate will be negotiable depending on qualifications.

Employees in this position can expect to receive benefits such as:

• Generous vacation, holidays, and paid time off;

• Competitive insurances and savings accounts; retirement benefits;

• Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.

More Benefits information can be found at https://hr.wisc.edu/benefits/.

Required Qualifications:

• Previous experience in an administrative support or similar role, with the ability to be administratively self-sufficient (managing email, communications, calendars, etc.)
• Proficiency utilizing office software, such as MS Word and Excel, and other web-based applications.

Preferred Qualifications:

• Ability to work cooperatively and build strong working relationships with diverse groups, including administrators, faculty, staff, students, and alumni
• Works well both independently and in a team setting
• Ability to be flexible in accepting new responsibilities
• Excellent communication skills to work with student-athletes, coaches, and support staff
• Knowledge of and experience with NCAA and Big Ten rules
• Familiarity with Teamworks Hub and related applications

Education:

Bachelor's degree preferred

How to Apply:

To ensure full consideration, please submit your completed application no later than 11:59 p.m. CST on the Apply By date.

Your application should include:

1. A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.

2. A comprehensive resume.

Please note that reference checks will be conducted for finalists. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.

Conditions of Appointment: This is a 100% University Staff appointment. Pay rate will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Kayla Weisensel at kw4@athletics.wisc.edu or 608-262-6340. Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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