Administrative Coordinator 4

EXPIRED

This position reports to the Assistant Athletic Director for Business Operations and serves as the point of contact for coordinating, implementing and administering the Athletic departments purchasing card (p-card) program. This position ensures proper supporting documentation, file maintenance, expense monitoring, assists with timely processing of travel related expenses and works closely with the University Purchasing Office regarding all purchase needs. In addition, this position is responsible for monitoring p-card usage compliance based on State and University policies and procedures.

When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.

Applicants must have a current Civil Service test score for 8500-OSE-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a test score prior to applying to this posting, it may result in your application not being considered.

This position reports to the Assistant Athletic Director for Business Operations and serves as the point of contact for coordinating, implementing and administering the Athletic departments purchasing card (p-card) program. This position ensures proper supporting documentation, file maintenance, expense monitoring, assists with timely processing of travel related expenses and works closely with the University Purchasing Office regarding all purchase needs. In addition, this position is responsible for monitoring p-card usage compliance based on State and University policies and procedures.

When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.

Applicants must have a current Civil Service test score for 8500-OSE-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a test score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test at https://jobs.civilservice.louisiana.gov

Applicants must possess a valid driver’s license and be able to be certified through the Southeastern Defensive Driving Course.

MINIMUM QUALIFICATIONS

Three years of experience in which clerical work was a major duty.
 
SUBSTITUTIONS
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
 
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
 
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
 
NOTES 
Business or technical school training with less than completion will only be credited in six month increments.  Similarly, college training will only be credited in 15 semester hour increments.
 
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies:  the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Click Here to View the Civil Service Job Spec  

Posting Close Date

November 2, 2023

Please Note:  Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration.

How to Apply

Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies.

HR Contact

If you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at (985) 549-2001 or send an email to jobs@southeastern.edu.