Administrative Coordinator, Student Affairs & Intercollegiate Athletics

ABOUT VOORHEES UNIVERSITY

In celebration of its 125th year of existence on April 7, 2022, Voorhees College was renamed Voorhees University to honor founder, Elizabeth Evelyn Wight. Voorhees University is a private, diverse, historically black, coeducational, liberal arts, baccalaureate degree-granting institution affiliated with the Episcopal Church. Located in rural Denmark, South Carolina, the University serves traditional and nontraditional students primarily from South Carolina and the southeastern region of the United States; however, seeks to expand our reach both nationally and internationally. The University offers each student a comprehensive general education experience coupled with professional education in the values-centered liberal arts environment that supports educational opportunities designed to help prepare students to function in a diverse and increasingly technological society. Accordingly, the University seeks to produce highly qualified graduates who coalesce intellect and faith in pursuit of life-long learning, healthy living, the betterment of society, and an abiding faith in God.

PRESIDENTIAL CHARGE AND SCOPE OF APPOINTMENT

In accordance with the University’s mission, Dr. Ronnie Hopkins, 10th President of Voorhees University has issued the charge and call to action articulated through the University’s mantra:  Begin. Believe. Become.  that will advance Voorhees University to  The Next Level of Excellence.  President Hopkins believes and expects that Voorhees University will be nationally recognized as a premier, comprehensive liberal arts institution focused on student success, excellence and integrity. Through this charge, greater emphasis will be placed on high performing learners, highly accomplished faculty and staff, an involved community, and a supportive and dedicated alumni base.

Position:  Administrative Coordinator, Student Affairs & Intercollegiate Athletics 
Division:  Student Affairs and Intercollegiate Affairs
Salary: $35,000-$40,000
FLSA Classification: Salaried, Exempt Position   
Type/Duration: Full Time/12 months   
Position Schedule: 8:00 am – 5:00 pm Monday – Friday (Evenings, weekends, and travel may be required)     
ESSENTIAL FUNCTIONS

• Dual reporting responsibilities to the Vice President for Student Affairs and the Vice President for Intercollegiate Athletics.

ABOUT VOORHEES UNIVERSITY

In celebration of its 125th year of existence on April 7, 2022, Voorhees College was renamed Voorhees University to honor founder, Elizabeth Evelyn Wight. Voorhees University is a private, diverse, historically black, coeducational, liberal arts, baccalaureate degree-granting institution affiliated with the Episcopal Church. Located in rural Denmark, South Carolina, the University serves traditional and nontraditional students primarily from South Carolina and the southeastern region of the United States; however, seeks to expand our reach both nationally and internationally. The University offers each student a comprehensive general education experience coupled with professional education in the values-centered liberal arts environment that supports educational opportunities designed to help prepare students to function in a diverse and increasingly technological society. Accordingly, the University seeks to produce highly qualified graduates who coalesce intellect and faith in pursuit of life-long learning, healthy living, the betterment of society, and an abiding faith in God.

PRESIDENTIAL CHARGE AND SCOPE OF APPOINTMENT

In accordance with the University’s mission, Dr. Ronnie Hopkins, 10th President of Voorhees University has issued the charge and call to action articulated through the University’s mantra:  Begin. Believe. Become.  that will advance Voorhees University to  The Next Level of Excellence.  President Hopkins believes and expects that Voorhees University will be nationally recognized as a premier, comprehensive liberal arts institution focused on student success, excellence and integrity. Through this charge, greater emphasis will be placed on high performing learners, highly accomplished faculty and staff, an involved community, and a supportive and dedicated alumni base.

Position:  Administrative Coordinator, Student Affairs & Intercollegiate Athletics 
Division:  Student Affairs and Intercollegiate Affairs
Salary: $35,000-$40,000
FLSA Classification: Salaried, Exempt Position   
Type/Duration: Full Time/12 months   
Position Schedule: 8:00 am – 5:00 pm Monday – Friday (Evenings, weekends, and travel may be required)     
ESSENTIAL FUNCTIONS

• Dual reporting responsibilities to the Vice President for Student Affairs and the Vice President for Intercollegiate Athletics.
• Supervises the work of all student assistants assigned to the offices.
• Organizes and implements procedures for executing various administrative assignments.
• Compiles source materials and research data needed to prepare various records and reports by the Vice Presidents.
• Reviews incoming correspondences to alert the Vice President more promptly to matters of special concern or interest and to transmit routine correspondence to an appropriate office for action.
• Monitor and maintain attendance tracking systems for student programs, activities, and dining services, including oversight of ID card swipe data and equipment functionality.
• Determines when pertinent material from the files should be attached to certain documents with which the Vice President must deal.
• Composes drafts of reports and letters for Vice Presidents’ review and transmit replies to routine correspondence on their behalf.
• Coordinates the activities of other clerical staff in the Division of Student Affairs and the Division of Intercollegiate Athletics during such times as the workload in the Vice Presidents’ offices may require the utilization of such staff.
• Oversees the organization and maintenance of records and documentation within the Office of the Vice President.
• Provide administrative support for judicial processes, including drafting and preparing disciplinary correspondence in coordination with the Judicial Chair.
• Performs other duties that may be assigned by the immediate supervisors

EDUCATION

• A bachelor’s degree in communication, office administration, or other appropriate field and three years of administrative or secretarial experience.

PREFERRED QUALIFICATIONS

• The ability to negotiate technology and be tech savvy
• Ability to compose and prepare reports, records, correspondence, and other documents.
• Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures.
• Ability to understand and execute complex written and oral instructions, to type at a corrected rate of sixty words per minute, extensive understanding of Word, Excel, PowerPoint, and Publisher.
• Extensive knowledge of office management policies, procedures, and practices.

APPLICATION INFORMATION

Review of applications will begin immediately and continue until the position is filled .

Please submit an employment application, cover letter detailing your interest and qualifications for the position, resume, and relevant transcript to apply.

Apply Now