Administrative Support Coordinator I

EXPIRED

Position Summary The Administrative Support Coordinator I will perform duties independently under general supervision under the direction of the Administrative Support Coordinator II Lead and will provide essential frontline administrative support, maintaining continuity and stability in the School of Exercise and Nutritional Sciences office.  The ideal candidate will have the ability to organize, direct, and prioritize multiple duties and tasks in a dynamic working environment.  This position will be responsible for travel arrangements, processing reimbursements, processing and tracking of graduate applications for the master’s in athletic training and program clerical support. Additional responsibilities include the development of newsletters, web pages, and social media to communicate policies, procedures, and accomplishments in the School of ENS. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary The School of Exercise and Nutritional Sciences is one of the largest academic departments/schools at San Diego State University with over 2,200 students. The School offers B.S. degrees in Kinesiology (with emphasis areas in Pre-Physical Therapy, Fitness Specialist, and Exercise Science Generalist), and Foods and Nutrition; M.S. degrees in Exercise Physiology, Athletic Training, Nutritional Sciences, and concurrent M.S. degrees in Exercise Physiology and Nutritional Sciences; and a Doctor of Physical Therapy degree. The College of Health and Human Services is dedicated to preparing students to address the health and human service challenges of the 21st century. We are a community of allied health and service-oriented professionals committed to the advancement of research, education, and practice to serve local, national, and global communities. We believe that all persons have an equal right to health and human services delivered by professional practitioners who are skilled in evaluation and treatment strategies appropriate for a diverse population. That delivery must take into account the essential equality of all human beings and acceptance of the interdependence of people. The College values diversity in research, faculty, staff, students, and course content including diversity in race, ethnicity, gender, sexual orientation, social class, national origin, levels of ability, age, gender identity and expression, religion, national origin, and generational status. We believe this contributes to a vital and enriched teaching, research, and learning environment. For more information regarding the School of Exercise and Nutritional Sciences, click here.

Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience

Key Qualifications Experience in Social Media formats. Excellent interpersonal, oral, and written communication skills. Strong accuracy and attention to detail. Proficiency in Microsoft Office Suite. Familiarity with my.SDSU, PeopleSoft, and Adobe is preferred. Experience in Front Line Administrative Support. Experience working in an academic setting.

Position Summary The Administrative Support Coordinator I will perform duties independently under general supervision under the direction of the Administrative Support Coordinator II Lead and will provide essential frontline administrative support, maintaining continuity and stability in the School of Exercise and Nutritional Sciences office.  The ideal candidate will have the ability to organize, direct, and prioritize multiple duties and tasks in a dynamic working environment.  This position will be responsible for travel arrangements, processing reimbursements, processing and tracking of graduate applications for the master’s in athletic training and program clerical support. Additional responsibilities include the development of newsletters, web pages, and social media to communicate policies, procedures, and accomplishments in the School of ENS. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary The School of Exercise and Nutritional Sciences is one of the largest academic departments/schools at San Diego State University with over 2,200 students. The School offers B.S. degrees in Kinesiology (with emphasis areas in Pre-Physical Therapy, Fitness Specialist, and Exercise Science Generalist), and Foods and Nutrition; M.S. degrees in Exercise Physiology, Athletic Training, Nutritional Sciences, and concurrent M.S. degrees in Exercise Physiology and Nutritional Sciences; and a Doctor of Physical Therapy degree. The College of Health and Human Services is dedicated to preparing students to address the health and human service challenges of the 21st century. We are a community of allied health and service-oriented professionals committed to the advancement of research, education, and practice to serve local, national, and global communities. We believe that all persons have an equal right to health and human services delivered by professional practitioners who are skilled in evaluation and treatment strategies appropriate for a diverse population. That delivery must take into account the essential equality of all human beings and acceptance of the interdependence of people. The College values diversity in research, faculty, staff, students, and course content including diversity in race, ethnicity, gender, sexual orientation, social class, national origin, levels of ability, age, gender identity and expression, religion, national origin, and generational status. We believe this contributes to a vital and enriched teaching, research, and learning environment. For more information regarding the School of Exercise and Nutritional Sciences, click here.

Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience

Key Qualifications Experience in Social Media formats. Excellent interpersonal, oral, and written communication skills. Strong accuracy and attention to detail. Proficiency in Microsoft Office Suite. Familiarity with my.SDSU, PeopleSoft, and Adobe is preferred. Experience in Front Line Administrative Support. Experience working in an academic setting.

Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,800 per month.  Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here. CSU Classification Salary Range: $3,505 - $5,508 per month. 

Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community.  Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.  SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 2, 2024.  To receive full consideration, apply by January 1, 2024.  The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.  San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.  A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu