Assistant AD, Facilities & Events

Hawai‘i Pacific University is designated as an Alaskan Native and Native Hawaiian (ANNH) Serving Institution by the US Department of Education. As such, we strive for accurate displays of the Hawaiian language in all our institutional materials. This includes the appropriate use of diacritical marks such as the ‘okina and kahako. Unfortunately, at times external vendors and other third-party technology integrations do not support the use of these characters. Mahalo for your understanding.

Description

Job Summary:
The Assistant Athletics Director (AD) for Facilities and Events (AADFE) is responsible for planning and executing all athletics events to ensure compliance with NCAA and PacWest policies and protocols. ?The AADFE may also serve as liaison to visiting teams and officials to ensure events and game day operations are carried out properly and professionally. ??

The AADFE will spearhead and manage all Athletics Department Fundraising events. This will include all annual fundraising events for the department as well as team fundraising events to ensure proper documentation of donations/fundraising revenue/checks and electronic payments received are properly coded.

Location: This is a full-time on-site position, located at St. Francis in downtown Honolulu.

Qualifications:
Minimum Qualifications:

• Bachelor’s Degree from an accredited four-year collegiate institution
• 2 years of experience working in an Athletics environment
• Experience in event management

Hawai‘i Pacific University is designated as an Alaskan Native and Native Hawaiian (ANNH) Serving Institution by the US Department of Education. As such, we strive for accurate displays of the Hawaiian language in all our institutional materials. This includes the appropriate use of diacritical marks such as the ‘okina and kahako. Unfortunately, at times external vendors and other third-party technology integrations do not support the use of these characters. Mahalo for your understanding.

Description

Job Summary:
The Assistant Athletics Director (AD) for Facilities and Events (AADFE) is responsible for planning and executing all athletics events to ensure compliance with NCAA and PacWest policies and protocols. ?The AADFE may also serve as liaison to visiting teams and officials to ensure events and game day operations are carried out properly and professionally. ??

The AADFE will spearhead and manage all Athletics Department Fundraising events. This will include all annual fundraising events for the department as well as team fundraising events to ensure proper documentation of donations/fundraising revenue/checks and electronic payments received are properly coded.

Location: This is a full-time on-site position, located at St. Francis in downtown Honolulu.

Qualifications:
Minimum Qualifications:

• Bachelor’s Degree from an accredited four-year collegiate institution
• 2 years of experience working in an Athletics environment
• Experience in event management

Desired Qualifications: - Master’s Degree - Demonstrated commitment to rules/policy compliance - Fundraising experience with documented results - Knowledge of the NCAA Division II rules

Other Qualifications: - Candidates must be legally authorized to work in the United States. Visa sponsorship and relocation allowance is not available for this position. - Report to work obligations to support the department and may require work during HPU’s winter break, if necessary. - Must meet training and background check qualifications and comply with the Protection of Minors policy. - Upon hire, candidate must have reliable personal transportation to facilitate travel between to all HPU worksites and other locations as required by the position. This includes a valid driver’s license and a personal vehicle that is legally registered and insured. - Able to work all shifts and extended hours - Successful candidate will be able to work in an environment that utilize excellent time and stress management skills. - Regular, reliable, non-disruptive attendance is essential for this position as is the ability to create and maintain collegial harmonious working relationships with others.

Key Responsibilities/Essential Job Functions: 1. Plan and execution Athletics Events: 50% - Work closely with (Sports Information Director) SID and other event managers to prepare and host athletics events - Prepare the facility for events and work with coaches on facility needs/repairs - Assist with game day preparations - Travel and supervise game day events as needed at off campus facilities - Work with and include HPU Facilities staff when needed - Stay informed about PacWest protocols to ensure compliance

2. Plan and spearhead Athletics Department Fundraising Events: 40%

• Plan and organize annual fundraising events for the department
• Work with coaches to manage and prepare for team fundraising campaigns to include eTeam Sponsor campaigns
• Ensure proper documentation and handling of funds including cash, checks and electronic funds
• Properly code and deposit funds in a timely manner
• Work closely with the AD to ensure department synergy and communication
• Bring energy and excitement to opportunities in Athletics by presenting fresh ideas and following through on commitments

3. Perform other related duties as assigned (5%) - Actively participates as an effective member of team by completing assigned duties, accepting additional assignments or reassignments. - Assists with seasonal peaks.

This description is not designed to list all activities, duties or responsibilities which may be required for this job. Other duties, responsibilities and activities may be assigned at any time.

Hawai'i Pacific University is an Equal Opportunity Employer committed to fostering a diverse, equitable environment in which faculty and staff can excel irrespective of race, color, national origin, sex, disability, age, genetic information, sexual orientation, gender identity/expression, marital status, or any other protected class covered by state and federal law. Hawai'i Pacific University encourages applications from veterans and individuals with disabilities. A pre-employment background investigation is performed on candidates selected for employment.

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