Assistant Athletic Director for External Relations - Athletics

Job Description

_ TITLE _

Assistant Director for External Relations, Athletics

_ JOB SUMMARY _

The Assistant Director for External Relations works closely with corporate partners, alumni and community stakeholders to enhance the university's athletic development efforts and maximize revenue through sponsorships. The Assistant Director must be able to develop relationships which result in support for TWU’s athletic programs and result in sponsorships. The Assistant Director has primary responsibility for the development and functioning of fan club/booster/supporter organizations including the TWU Pioneer Club, ensuring compliance with the University, the Lone Star Conference and applicable NCAA rules for any agreements and /or organizations. This position will also work closely with all Student Life departments to increase corporate / community partnerships.  The Assistant Director may also work closely with Advancement in fundraising activities pertaining to the identification, cultivation, solicitation and stewardship of donors and prospects with an emphasis in Athletics.  Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained.

_ ORGANIZATIONAL RELATIONSHIPS _

  Reports to:    Executive Director of Athletics

Supervises:   No supervisory responsibilities 

_ ESSENTIAL DUTIES - _   May include, but not limited to the following:

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Job Description

_ TITLE _

Assistant Director for External Relations, Athletics

_ JOB SUMMARY _

The Assistant Director for External Relations works closely with corporate partners, alumni and community stakeholders to enhance the university's athletic development efforts and maximize revenue through sponsorships. The Assistant Director must be able to develop relationships which result in support for TWU’s athletic programs and result in sponsorships. The Assistant Director has primary responsibility for the development and functioning of fan club/booster/supporter organizations including the TWU Pioneer Club, ensuring compliance with the University, the Lone Star Conference and applicable NCAA rules for any agreements and /or organizations. This position will also work closely with all Student Life departments to increase corporate / community partnerships.  The Assistant Director may also work closely with Advancement in fundraising activities pertaining to the identification, cultivation, solicitation and stewardship of donors and prospects with an emphasis in Athletics.  Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained.

_ ORGANIZATIONAL RELATIONSHIPS _

  Reports to:    Executive Director of Athletics

Supervises:   No supervisory responsibilities 

_ ESSENTIAL DUTIES - _   May include, but not limited to the following:

• Manage the day-to-day marketing and sponsorship sales functions for the Department of Athletics and the Student Life Division. 
• Develop and implement external relations strategies to enhance visibility and reputation of the athletics program.
• Manage the annual Pioneer Club membership drive, focused on recruiting and retention of members.
• Manage an annual fund portfolio.

• Lead fundraising campaigns, identify sponsorship opportunities, and maintain relationships with key donors.

• Engage with Pioneer Club members over the phone and in person on annual gifts, membership benefits and other operations of the annual fund. Provide a high level of service to all Pioneer Club members and potential members.

• Build and maintain relationships with alumni, community leaders and corporate sponsors.

• Manage the annual Pioneer Invitational Golf Tournament.

• Assist with the planning and execution of the TWU Athletics Hall of Fame event.

• Responsible for the execution of special events that include Pioneer Club, alumni and university stakeholders (i.e. tailgates at events). 

• Assist Executive Director of Athletics and respective Coaches with alumni fundraising events and programs for each sport.

• Position requires frequent development of contracts, memorandums, and agreements related to athletic development efforts to support the department.

• Work cooperatively with TWU Advancement team, Executive Director for Athletics, Vice President for Student Life and/or Chancellor for cultivation of major gifts and adherence to established gift processing guidelines.

_ ADDITIONAL DUTIES _

• Implements Athletics’ strategic plan as part of the Division of Student Life’s strategic plan.
• Assist as needed with student life events in the development of sponsorships which could include TWU Block Party, TWU Family Weekend, TWU Sibling Weekend. Other sponsorships can include TWU Student Life areas including Minerva’s Market, Student Success and Retention and Career Connections.
• Performs other duties as requested.

_ EDUCATION _  

Bachelor’s degree required. Master’s degree preferred.

_ EXPERIENCE _

Two years of experience directly related to the job functions required.

Experience in higher education with a focus on Athletics and external relations preferred. 

_ REQUIREMENT _

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. 

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

_ KNOWLEDGE, SKILLS, AND ABILITIES -  The following are essential:_

• Ability to develop and maintain relationships with sponsors, donors, alumni, and other key external stakeholders.
• Ability to adhere to all policies, rules and regulations of the University and the NCAA.
• Ability to market and promote TWU Athletics.
• A proven record in following directives and being responsible for tasks which have been assigned.
• Ability to handle multiple tasks in a fast-paced environment as needed.
• Ability to attend seminars, meetings and other professional development opportunities at or away from TWU.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to establish and maintain effective work relationships with students, faculty, staff, alumni and the public.
• Ability to communicate effectively - orally, by phone, in person, and in writing.
• Ability to respond to emergency situations in a timely manner.
• Ability to represent the department and University in a friendly, courteous, and professional manner.

• Ability to use a personal computer and other office equipment, including related university software and email.

• Ability to work evenings, weekends, and holidays.

_ PHYSICAL DEMANDS _

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Ability to occasionally lift, carry, and/or drag approximately 50 pounds. The employee may be required to travel.

_ WORK ENVIRONMENT _

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

_ SAFETY _

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident
 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman’s University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman’s University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran’s status, or against qualified disabled persons.

All positions at Texas Woman’s University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government.  For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or  www.sss.gov .

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