Assistant Athletic Director for Facilities and Athletic Events

Posting Details

Posting Information

Posting Number

S325P

Working Title

Assistant Athletic Director for Facilities and Athletic Events

FLSA

Exempt

Pay Grade

View Full Description

Posting Details

Posting Information

Posting Number

S325P

Working Title

Assistant Athletic Director for Facilities and Athletic Events

FLSA

Exempt

Pay Grade

Non-Classified

Advertised Salary

Position Status

Full Time

Appointment Length

12 Months

Department

Athletics

Job Summary/Basic Function

The Assistant Athletic Director for Facilities and Athletic Events is a vital role within the athletic department, responsible for the planning, coordination, and execution of all athletic events, facility operations, and special programs. This position oversees event and game-day management, championship hosting, athletic facility maintenance and scheduling, and supports camp and clinic operations. The role also serves as a key liaison with internal and external stakeholders to enhance fan engagement, ensure operational excellence, and maintain NCAA compliance standards. The Assistant Athletic Director will be a proactive, organized, and collaborative leader who plays a central role in elevating the student-athlete and fan experience while ensuring operational excellence across all athletic venues and events.

Minimum Qualifications

Bachelor’s degree

3 years documented success in major gift fundraising or related field

Preferred Qualifications

Master’s degree
3 plus years experience

Posting Date

06/26/2025

Close Date

Special Instructions Summary

Appointment to this position will be contingent upon a satisfactory background check.

We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including:

o 13 paid holidays

o 24 days annual leave (vacation) per year

o 18 sick days per year and the flexibility to use that time to care for immediate family members

o Wide range of health insurance and other benefits

o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks

o Tuition waivers for employees and their dependents

Job Duties

| Description of Job Duties |
Event Management

· Planning and execution of department special events

· Assist Alumni Association with all events related to athletics

· Coordinate and plan sport specific events with coaching staff

· Create ideas for events to enhance fan engagement

· Primary liaison with Aramark for all athletic events on campus

· Coordinate with External affairs for activation of sponsorships.

Game Management

· Primary game manager for all sports

· Plan promotional events for all sports

· Coordinate game day operations with campus police, facilities, campus services, and other campus partners

· Coordinate with Cheer, Dance Team, Band, and Pep Band for game day appearances and scheduling

· Game day parking and ticket sales and management

· Update script templates with information for sponsors and special events

· Update game guidelines and programs

· Create and maintain update manuals for set up and hosting all home events

Championships

· Primary coordinator for all playoff games

· Assist with submitting bids to host all playoff games

· Assist with reconciliation for all playoff games hosted on campus

· Help with planning for post-season travel as needed

Camps/Clinics

· Liaison between coaches and campus services, ATs, Facilities, Dining Services

· Create procedures and streamline processes for scheduling and operating camps in conjunction with the Assistant Athletic Director for Compliance

· Assist coaches with marketing for camps

· Coordinate camp check-in process

Facilities

· Schedule annual maintenance for all facilities

· Handle facilities issues that arise at all athletic facilities

· Prepare for potential facility upgrades required by NCAA

· Handling scheduling off all athletic facilities

Social Media Management

· Work with SID, SID GA, University Communications, University Marketing to advertise events and promotions |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?

(Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter 3. List of Professional References

Optional Documents

Apply Now

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