Assistant Athletics Director for Facilities and Events (0078979)

Description

Title: Auxiliary Services Manager - Assistant Athletics Director for Facilities and Events Management (0078979)

Position Number: 0078979

Hiring Unit: Athletics Department

Location: UH at Manoa

Date Posted: May 23, 2025

Pay Band : C

Salary : Salary schedules and placement information

Full time/Part Time : Full Time

Description

Title: Auxiliary Services Manager - Assistant Athletics Director for Facilities and Events Management (0078979)

Position Number: 0078979

Hiring Unit: Athletics Department

Location: UH at Manoa

Date Posted: May 23, 2025

Pay Band : C

Salary : Salary schedules and placement information

Full time/Part Time : Full Time

Temporary/Permanent : Permanent

Funding : General Funds

Other: Continuous recruitment until programmatic needs are met. For best consideration, review of application to begin June 23, 2025.

Duties and Responsibilities (* denotes essential functions):

• Serves as the Assistant Athletic Director for Facilities and Events Management under the general supervision of the Associate Athletics Director. Position is responsible for administration, coordination, and execution of daily operations and event logistics for all events on the Makai campus facilities including but not limited to use of all facilities, repair and maintenance, event management, facility procedures and policies, budgeting, strategic planning, and assuring health, safety, and ADA compliance for all users on the Makai campus facilities.
• *Oversees the daily operations and maintenance of all athletic facilities on the Makai Campus.
• *Serves as liaison to the University’s Office of Campus Operations and Facilities to properly plan all repair and maintenance projects for athletics.
• *Prioritizes and communicates needs and prepares work orders.
• *Develops and manages operational budgets related to facilities.
• *Assures facilities on the Makai campus are secured properly.
• *Manages access to all facilities on the Makai campus.
• *Manages key management system including but not limited to up-to-date inventory of all physical keys and access control devises, access authorization, key issuance and return procedures, security and compliance, coordination with Public Safety, maintenance and upgrades.
• *Leads planning, coordination, execution and breakdown of all athletic events on the Makai campus, identified athletic events at offsite locations, University of Hawaii campus events, and outside user activities and events.
• *Serves as a liaison with all departments involved with event coordination including but not limited to Risk Management, Strategic Development and Partnership, Commuter Services, Public Safety, City and County of Honolulu and the State of Hawaii.
• *Coordinates logistics including but not limited to staffing, crowd control, parking, credentials, locker rooms, entry/exit, and emergency protocols.
• *Collaborates with department programs including but not limited to marketing, media relations, ticket operations, business operations, athletic training, and equipment to ensure integrated event operations.
• *Coordinates scheduling for all facility usage on the Makai Campus.
• *Communicates with all sports programs, coaches and staff to assure compliance with facility use.
• *Prioritizes and coordinates with all users to accommodate program needs.
• *Interacts with administration and sports programs to ensure all facility needs are aligned, prioritized, and objectives met.
• *Develops budget plans and projects.
• *Plans, prepares and manages program budgets and strategic planning.
• *Prepares procurement for facility-related repair and maintenance, athletic events and outside user activities and events.
• *Prepares, processes and executes facility use agreements.
• *Serves as a member of the UHM Intercollegiate Athletics Administrative Leadership Team and assist with strategic initiatives for the unit.
• *Provides supervision, leadership, direction, and evaluation for the Makai campus facility managers and facilities staff.
• Collaborates in planning of all capital improvement projects for athletics.
• *Performs the duties of a Campus Security Authority as defined by University policy and federal law regarding the Clery Act.
• *Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• *Maintains collaborative working relationships with administrators, staff, and coaches in the department, other college offices, affiliated Conference offices and peers, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.
• *Know, recognize and comply with the laws, policies, rules, and regulations governing the University of Hawai‘i and its employees, and the rules of the NCAA and affiliated Conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there are reasonable cause to believe violations, whether by employees, students, or others, have occurred or will occur.
• Other duties as assigned

Minimum Qualifications - Possession of a baccalaureate degree in athletic administration, business administration, education, public administration, recreation management, sports management, arts and sciences, or related field and 5 years of progressively responsible professional experience with responsibilities for facility management and/or event operations; or any equivalent combination of education, and/or professional work experience which provides the requires education, knowledge, skills and abilities as indicated. - Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of facility management and/or event operations. - Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with facility management and/or event operations. - Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and innovative approaches. - Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation. - Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. - Demonstrated ability to operate a personal computer and word processing software, and spreadsheet software. - For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. - First Aid, CPR/AED certification within 45 days of hire. - Must be able to work nights, weekends and holidays during scheduled events. - Detailed oriented, excellent organization and time management skills. - Ability to provide excellent customer service. - Ability to prioritize, multi-task and meet goals in a fast-paced environment. - Ability to work cooperatively and effectively with people of various backgrounds.

Desirable Qualifications:

• Athletic facilities management experience at the collegiate or professional level.
• Event management experience at the collegiate or professional level.
• Experience with capital improvement projects or large-scale facility renovations.
• Ability to understand and work effectively in Hawai‘i’s multi-cultural society.

TO APPLY: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) copy of certification (if available); and 4) names of 3 professional references (include title, email and phone number).

INQUIRIES: HR Specialist Paula Nishimoto (paulaa@hawaii.edu) or Erinn Howland (ehowland@hawaii.edu)

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/office...

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titlei..., or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/office...

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