Assistant Coach Sport Operations, Softball - Division of Intercollegiate Athletics

EXPIRED

Assistant Coach Sport Operations, Softball - Division of Intercollegiate Athletics

Division of Intercollegiate Athletics

Job Summary

Promote and manage synergies in the assigned sport program, by overseeing communications, content, and scheduling between head varsity coaches, and assistant coaches, support staff, student-athletes and Division of Intercollegiate Athletics administration. Assist in the day to day operations and overall serve as the primary point of contact for all direct contact with the head coach.

Duties & Responsibilities

• Strategic Leadership –
  • Oversee the daily set up for practice or gameday.
  • Assist in game planning and preparation with coaching staff.
  • Manage statistics during gameday.
  • Assist the Head Coach in strategic planning, compiling and analyzing data for gameday.
  • Liaison with Coaching staff and administration.
  • Monitor and analyze overall program budget, including proposed travel budget annually.
  

Assistant Coach Sport Operations, Softball - Division of Intercollegiate Athletics

Division of Intercollegiate Athletics

Job Summary

Promote and manage synergies in the assigned sport program, by overseeing communications, content, and scheduling between head varsity coaches, and assistant coaches, support staff, student-athletes and Division of Intercollegiate Athletics administration. Assist in the day to day operations and overall serve as the primary point of contact for all direct contact with the head coach.

Duties & Responsibilities

• Strategic Leadership –
  • Oversee the daily set up for practice or gameday.
  • Assist in game planning and preparation with coaching staff.
  • Manage statistics during gameday.
  • Assist the Head Coach in strategic planning, compiling and analyzing data for gameday.
  • Liaison with Coaching staff and administration.
  • Monitor and analyze overall program budget, including proposed travel budget annually.
  • Facilitate equipment, apparel orders and inventory with equipment staff.
  • Authorized to make P-card and T-card purchases on behalf of the assigned sport.
  • Manage the team per diem card program for current student-athletes, staff, and for official visits.
  • This includes working with Financial Operations to order cards and reporting lost/stolen cards.
  • Prepare requisition for purchase order request for departmental purchases either thru iBuy or the Banner system. Contact vendors for Banner establishment.
  • Coordinate with Business Office if special payment arrangements need to be made with vendors.
  • Coordinate travel arrangements for the team/staff and manage needs during home and away competitions related to team communication, itineraries, equipment needs, team meals and per diem cards.
  • Process expense reports for head and assistant coach. This includes team travel, competitions, recruiting and other miscellaneous reimbursements.
  • Oversee that all policies are being followed to support DIA, campus and NCAA
  • Support the coordination with negotiating the terms for game contracts, including, but not limited to guarantees, locations and or/logistics
• Communication –
  • Manage branding strategy for Illinois Athletics and, the head coach, by coordinating and developing a communication plan and schedule for the Head Coach.
  • Serve as the strategic communication, media relations, donor relations. Analyze the effectiveness of external and internal communications and implement changes as needed.
  • Create, implement and cultivate recruitment and outreach plans with key recruiting constituents.
  • Create, send and document correspondence on behalf of the head coach, including managing print and social media communication.
  • Coordinate official campus visits for recruits and their guardian/guest, while ensuring the NCAA rules are followed.
  • Design, coordinate, and organize activities as they relate to the alumni relations, community services and outreach efforts.
• Administrative –
  • Collaborate on team building activities and team specific function.
  • Create the Time Management Plan using Teamworks.
  • Create and submit the APEC forms each semester on behalf of the sport program.
  • Track and submit letter winner awards annually on behalf of the sport program.
  • Coordinate scheduling facilities usage and preparation for practices and games.
  • Coordinate with Event Management staff for all game day operation’s needs.
  • Coordinate with Marketing and Promotions staff to provide game/tournament logistical information.
  • Formulation and organization of data analysis in a manner useful to strategic team improvement.
  • Coordinate housing for newcomers, preseason and campus breaks.
  • Coordinate courtesy car exchanges with the development staff on behalf of the coaching staff.

Physical Demands

• Walking : Frequently
• Stairs : Occasionally
• Sitting : Frequently
• Lifting/Carrying : Frequently
• Pushing/Pulling : Frequently
• Climbing : Occasionally
• Balancing : Occasionally
• Bending/Stooping : Occasionally
• Kneeling : Occasionally
• Squatting/Crouching : Occasionally

Working Conditions

• Extreme cold : Frequently
• Extreme heat : Frequently
• Humidity : Frequently
• Wet : Frequently
• Noise : Occasionally
• Temperature Changes : Frequently
• Inclement Weather : Frequently

Additional Physical Demands

Travel work nights and weekends. Work in inclement weather.

Travel Requirements

20% Travel with the team may be required.

Minimum Qualifications

Education: Required: Bachelor’s degree in business, sports management, kinesiology, recreation or related field required Experience: Required: Current or previous intercollegiate athletics employment experience required. Having working knowledge of computers and their functions required. Skills in listening, judgement and decision-making. Abilities in problem identification, reasoning, ability to develop original ideas to solve problems. Ability to independently Effective organizational experience.

Preferred Qualifications

Education:

Preferred: Master’s degree in same areas as required

Experience:

Preferred: Experience with Division I intercollegiate athletics preferred. Experience managing sport travel and sport budgets preferred. Video experience preferred.

Knowledge, Skills and Abilities

• Maintain knowledge of and compliance with specific NCAA, Big Ten Conference, and institution rules as they related to this position is required

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after 7/1/2025. Salary range is $55,000 - $65,000 commensurate with experience.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 11, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Krissy Doran kdoran@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID : 1031211
Job Category : Education & Student Services
Apply at: https://jobs.illinois.edu

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