Assistant Director, Athletic Business Operations

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Posting Details

Posting Information

Posting Number

SAECC4337

Advertised Title

Assistant Director, Athletic Business Operations

Campus Location

Main Campus (Memphis, TN)

Position Number

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Posting Details

Posting Information

Posting Number

SAECC4337

Advertised Title

Assistant Director, Athletic Business Operations

Campus Location

Main Campus (Memphis, TN)

Position Number

002741

Category

Staff (Hourly/Monthly)

Department

Athletic Business Office

Minimum Position Qualifications

Bachelor’s degree and two (2) years of relevant experience or Master’s degree and one (1) year of relevant experience.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Special Conditions

The department is especially interested in candidates with experience working in an intercollegiate business unit.

Initial screening date will begin Friday, September 17, 2025, and will occur each Wednesday until the position has been filled.

Work Schedule

Monday – Friday
8:00 a.m. – 4:30 p.m.

Will require work beyond normal schedule to include some nights, weekends, and holidays.

Posting Date

09/10/2025

Closing Date

Open Until Screening Begins

Yes

Hiring Range

$45,000 per year

Full-Time/Part-Time

Full-Time: Benefits Eligible

Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Additional Working Conditions

Special Instructions to Applicants

All applications must be submitted online at workforum.memphis.edu.

Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.

Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.

Is this posting for UofM employees only?

No

Positions Supervised

N/A

Knowledge, Skills, and Abilities

• Thorough knowledge of office methods and procedures, as well as NCAA rules and policies.
• Advanced proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems.
• Ability to work on several projects simultaneously, set priorities, meet deadlines, problem-solve.
• Strong customer service skills
• Ability to maintain prompt and regular attendance

Additional Position Information

Must be able to comply with all Athletic Department, University, Board of Trustees, NCAA, and Athletic conference policies and procedures.

Benefits of Employment (Applies to full-time, non-police employees only)

[

](https://www.memphis.edu/hr/pdf/hiring...)

Job Duties

| Duties & Responsibilities |
Procurement:

• Create, monitor and manage purchase orders for purchases across the Athletic Department.
• Review, monitor and approve purchases on procurement cards and travel cards for department staff. Assist in training staff on card program policies and procedures, ordering new cards, managing fraud, etc.
• Work with the Assistant AD, Business Operations on contract management for the athletic department; review all vendor contracts, understanding terms for the department, ensuring budget is in place for the purchase and tracking timelines on payments due and contracts ending/renewing.

|

| Duties & Responsibilities |
Travel:

• Facilitate the contract process for charter air travel, buses, hotels, etc. for assigned sports. Ensure all proper contract policies are followed, and sport staff understand the process.
• Review and pay invoices for competition and other travel for all assigned sports and departments
• Assist in the development of travel budgets for all assigned sports, monitor throughout each year and provide updates on budget progress to sport staff and Business Office leadership.
• Provide support for all Athletic Card Programs including Procurement, Travel and Per Diem; requests new cards, training of staff on use, reviewing purchases, and ensuring proper documentation is obtained for all expenses.

|

| Duties & Responsibilities |
Accounts Payable:

• Submit check requests for appropriate payments for all assigned areas in the Athletic Department.
• Manage Vendor records within accounting system. Ensure new vendors are set up properly and update existing vendors with correct addresses, pay information, etc.

|

| Duties & Responsibilities |
Budget/Financial Planning

• Update and coordinate distribution of budget reports for assigned sports and departments.
• Monitor assigned budgets throughout each fiscal year and communicate regularly with Business Office leadership on status.
• Hold regular meetings with assigned sports and departments to provide updates on budget standing and address any concerns.

|

| Duties & Responsibilities |
Inventory

• Complete Annual Inventory processes as prescribed by the University of Memphis and stay up to date on inventory purchases throughout the fiscal year to ensure smooth annual confirmation procedures.
• Understand inventory throughout the department and serve as contact for surplus process.

|

| Duties & Responsibilities |
Administration

• Manage Gift-in-Kind/Trade usage throughout the Athletic Department and ensure proper documentation is recorded on all agreements/transactions.
• Responsible for managing the Athletic Department mailroom to ensure packages are sent out and received in a timely manner and the room stays clean and maintained.
• May work Athletic Department events as needed/directed.

|

| Duties & Responsibilities |
Perform other duties as assigned. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. (Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. References List

Optional Documents 1. Cover Letter

Apply Now

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