Assistant Director Drake Relays - Relays Operations - 997877

EXPIRED

Title: Assistant Director Drake Relays - Relays Operations - 997877

Position Number:  997877 

Unit/Department: Relays Operations

FTE: Full-time 

Title: Assistant Director Drake Relays - Relays Operations - 997877

Position Number:  997877 

Unit/Department: Relays Operations

FTE: Full-time 

Department Summary:

Drake University's Athletics Department competes in the Missouri Valley Conference at the NCAA Division I level. Bulldog student-athletes thrive in the classroom and their respective field of play. Drake Athletics sport programs are considered Des Moines’ Hometown Team.

The department culture is predicated on a common value statement known as The Bulldog Way written by coaches, staff, and student-athletes. This intentional commitment to a championship culture is led by integrity, excellence, wanting the best for and best from one another, and aspiring to greatness provides a foundation for student-athletes, coaches, and athletics staff to study, work, and play.

Job Summary:

Drake University is seeking applicants for the position of Assistant Drake Relays Director with an emphasis on track and field meet operations. The successful candidate will be responsible, on a year-round basis, for overseeing the logistics and operations of one of the world’s largest annual track and field meets.

Key duties include recruiting and managing contract staff, officials, volunteers, and interns, overseeing the entry process for the university, college, and high school divisions of the Drake Relays, and leading all aspects of the Jim Duncan Invitational. This position requires strong written and verbal communication skills and attention to detail especially relating to inventorying supplies and anticipating future needs.

The ideal candidate will have strong interpersonal and organizational skills, building positive relationships with internal teammates and successfully serving as the point person for a multitude of external stakeholders, including officials, volunteers, coaches and more.

All of the duties described above require an understanding of and compliance with the rules of the NCAA, Missouri Valley Conference, and Drake University.

Learn more about the Drake Relays at: https://godrakebulldogs.com/sports/drake-relays.

Minimum Qualifications:

• Bachelor’s degree required.
• This position requires working nights/weekends, the ability to lift 50 pounds, and the capability to work independently.
• Candidates must have a valid driver’s license and must pass a background check.

Preferred Qualifications:

• The ideal candidate will be a certified official by USATF or have at least five years of experience working in the sport of track and field.

Job Duties:

15% - Manage the recruitment and coordination of all officials, contract staff and volunteers for the Drake Relays and Jim Duncan Invitational. - (Essential)

15% - Manage the entry and selection processes, meet information and packets for all elementary, middle school, high school, and collegiate teams as well as individual/unattached entries, including entry fees and related policies for all categories. - (Essential)

15% - Oversee the management of the Drake Relays website, historical records and other publications, including the Drake Relays app ensuring current content, accuracy and professional presentation. - (Essential)

15% - Assist with recruitment and retention of NCAA Division I university teams, in addition to other groups, and oversee the hospitality and contracts, including hotel reservations and billing. - (Essential)

5% - Organize and manage elite athlete entries and packets, hotel reservations, hospitality and billing. Oversee USATF and World Athletics sanctioning. - (Essential)

5% - Coordinate, inventory and order all Drake Relays supplies. - (Essential)

5% - Coordinate catering for events utilizing trade for officials, volunteers and staff. - (Essential)

5% - Coordinate Relays Committee roster, meeting invites and special event details throughout the year. - (Essential)

5% - Order and coordinate all apparel related to awards, officials, volunteers and staff. - (Essential)

5% - Supervise the Drake Relays interns and modify their job descriptions to best reflect their involvement. - (Essential)

5% - Assist in the promotion, marketing and fundraising for the Drake Relays. - (Essential)

5% - Perform other duties, as assigned. - (Essential)

Salary & Benefits

The salary for these positions is competitive with peer schools and will be commensurate with qualifications and experience of the selected candidate.

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts. If you are exploring a job with Drake University, we invite you to spend a little time with our digital benefits guide: Drake Benefits Guide (Plan Year 2024).

One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in two tuition exchange programs available to dependent children. You can learn about both the tuition waiver policy and tuition exchange programs here: Tuition Benefits.

Special Instructions to Applicants:

Interested candidates must complete the Employment Application. For this position, we request a resume and cover letter. Successful candidates must complete the background and reference check process.

If you have any questions about this position, the application process, or working at Drake, please contact us at jobs@drake.edu.

Review of Applications Begins:

A review of applications will begin immediately. This position will remain open until filled.