Assistant Director - Equipment

Job Description

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Req Id:  38731

Job Title:  Assistant Director - Equipment

City:  WEST LAFAYETTE

Job Description: 

Job Summary

The assistant director of equipment works with coaches, student-athletes, sport supervisors, Athletic Business Office, and other staff to supervise and oversee the purchase and fiscal control of game and sports equipment/apparel for designated sports.  Research vendor products and make equipment/apparel recommendations.  Assign, instruct, and review the work of regular staff and temporary student employees.  Oversee equipment inventory & distribution and supervise the return of yearly issued equipment.  Coordinate student-athlete and team banquet award process.  

What You'll Be Doing:

Job Description

Apply now

Req Id:  38731

Job Title:  Assistant Director - Equipment

City:  WEST LAFAYETTE

Job Description: 

Job Summary

The assistant director of equipment works with coaches, student-athletes, sport supervisors, Athletic Business Office, and other staff to supervise and oversee the purchase and fiscal control of game and sports equipment/apparel for designated sports.  Research vendor products and make equipment/apparel recommendations.  Assign, instruct, and review the work of regular staff and temporary student employees.  Oversee equipment inventory & distribution and supervise the return of yearly issued equipment.  Coordinate student-athlete and team banquet award process.  

What You'll Be Doing:

Purchasing/Fiscal Control                                                                                                    

• Establishes game and sports equipment for assigned sports -budget of approximately $150,000 and then accountable for ensuring the area stays within the budget.‎
• Utilize Ariba purchasing system to process athletic equipment orders and track through the purchasing process.
• Discusses purchase needs with designated coaches. 
• Meets with coach during budget process to determine game and sports equipment to be purchased during the budget cycle. 
• Assures that unnecessary purchases are not put into the budget. 
• Research vendors and products, schedule meetings and requests sample products from specific vendors.
• Rechecks inventory for sizes and quantities.  After checking with various vendors, a joint decision is made by coach/head equipment manager on which company to purchase equipment/uniforms from.
• Coordinate the yearly Nike allotment for designated sport with the head equipment manager in accordance to the Purdue University contract. 
• Based on the sport and equipment needs, determine or recommend how to best utilize the dollars allotted to fulfill the proposed budget request.
• Process and provide head equipment manager and athletic business office with all budget related documentation and recommendations.

Supervision                                                                                                                            

• Assign, instruct and review the work of regular and temporary student employees.
• Train student employees in daily tasks-including but not limited to-collecting and washing laundry, redistributing the laundered items into locker rooms, prepare uniforms and equipment for team travel, and supervise in maintenance of game uniforms.
• Process bi-weekly timecards and maintain proper hourly records for student employees. 
• This position ultimately is responsible for reviewing each piece of equipment for safety issues before it is used again by the student-athlete.

Equipment Inventory/Distribution     

• Prepares property card checklist, in conjunction with the coordinator, for each student-athlete and distributes appropriate gear to designated sport student-athletes.
• Size and fit individual athletes in sport specific equipment.  Issue necessary items by sport for daily practice.  Ensure all safety regulations are maintained.
• Prepare game items for all contests for each specific player.
• As necessary, creates database for inventory of designated sport equipment.
• Receives all ordered items and cross checks packing lists with order form and distributes items as needed. 
• Follows up paperwork with the Athletic Business Office to pay vendors in a timely fashion.
• Supervise the return of yearly issued equipment.  For items not returned, the director will direct the Athletic Business Office staff to charge the individual student-athlete for appropriate costs, using the University billing system.

Awards                                                                                                                                   

• Coordinate with the Compliance Director and sport head coach to ensure proper distribution of award to student-athletes based on student-athletes class standing and Athletics Award policy.
• Maintain appropriate records for Purdue University archives.
• Coordinate team banquet awards with the head coach of designated sport, compliance office, and the Athletic Business Office in accordance to NCAA rules and regulations

Event Staff Apparel Management                                                                                       

• Distributes and/or oversees distribution and collection of all apparel/gear prior to and after each contest. 
• Review sport schedule with the Athletics Game Management Staff to ensure management of event staff apparel.

What We're Looking For:

Education and Experience:

• Bachelor’s degree
• Two (2) years athletic equipment room work experience, preferably at the collegiate level, or directly related work experience.
• equivalent combination of education and experience will be considered

Skills needed:

• Athletic equipment manager association (AEMA) certification required or ability to obtain within first year. 
• Knowledge of NCAA rules and regulations. 
• Strong interpersonal skill for developing working relationship with coaches, athletes, and sales representatives. 
• Knowledge of athletic fabric, differences, durability, care. 
• Ability to maintain knowledge that's current on all protective equipment.
• Personal computer and related software skills, e.g., word process, spreadsheets, database, data query, Internet, etc., necessary.‎
• HEAVY PHYSICAL ACTIVITY: Lift and carry 50 to 80 lbs. frequently, and up to 100+ lbs

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

• Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
• Purdue will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible For Overtime)
• Retirement Eligibility:  Defined Contribution Waiting Period
• Purdue University is an EO/EA University

Career Stream

Compensation Information:
Professional 2
Pay Band S055
Job Code#20002020
 
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/c...

FLSA Status

Exempt

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Posting Start Date:  9/3/25

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