Assistant Director, Events

Job Summary/Basic Function:

This position will coordinate Athletic Department events and outside rental events held in Athletic facilities. They will also help manage facility scheduling and calendars for special events in all athletic department facilities.

This position is not eligible for VISA Sponsorship.

This position is not eligible for a Hybrid/Remote work schedule.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision-making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.

Essential Functions:

● Plan, manage and execute athletic department events for the Bronco Athletic Association, (to include Bi-Annual Auction, Dinner on the Blue, Hall of Fame Induction, Lyle Smith Society Events, and other internal and external events. etc.).
● Communicate regularly with the Bronco Athletic Association to determine event dates, details, and goals and use that information to plan and execute logistics related to all Bronco Athletic Association donor and Board events.
● Maintain event schedules, coordinate the event planning and approval process, assist in administering facility and event management policies under the supervision of the Assistant AD of Events.
● Manage the execution of Bronco Athletic Association (BAA) membership benefits associated with special events.

Job Summary/Basic Function:

This position will coordinate Athletic Department events and outside rental events held in Athletic facilities. They will also help manage facility scheduling and calendars for special events in all athletic department facilities.

This position is not eligible for VISA Sponsorship.

This position is not eligible for a Hybrid/Remote work schedule.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision-making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.

Essential Functions:

● Plan, manage and execute athletic department events for the Bronco Athletic Association, (to include Bi-Annual Auction, Dinner on the Blue, Hall of Fame Induction, Lyle Smith Society Events, and other internal and external events. etc.).
● Communicate regularly with the Bronco Athletic Association to determine event dates, details, and goals and use that information to plan and execute logistics related to all Bronco Athletic Association donor and Board events.
● Maintain event schedules, coordinate the event planning and approval process, assist in administering facility and event management policies under the supervision of the Assistant AD of Events.
● Manage the execution of Bronco Athletic Association (BAA) membership benefits associated with special events.
● Serve as the designated hospitality liaison for football and basketball game day for all home and specified away from home requests.
● Supervise event staff working rental events to ensure proper management of events.
● Responsible for overseeing and securing areas of assignment on a predetermined schedule. This includes turning out lights and locking doors of the entire facility, once the event is complete.
● Responsible for fostering and maintaining strong relationships with campus partners, donors and community members.
● Assist the department’s event team, as assigned, for both internal and external group events in all athletic department facilities.
● This position will be required to work nights and weekends to cover all necessary and assigned events and rentals held in our athletics facilities.
● Perform other duties as assigned.

Knowledge, Skills, Abilities:

● Client-facing and customer service expertise, including effective and professional oral and written communication, as well as confident interpersonal interaction.
● Knowledge of event scheduling methods, facility use agreements, and event planning process.
● Ability to make quick, rational decisions.
● Working knowledge and understanding of all NCAA rules and regulations regarding compliance issues.
● Knowledge of event scheduling methods, event planning documentation and systems, facility use agreements, and event planning process.
● Knowledge of NCAA rules and regulations.

Minimum Qualifications:

Bachelor’s Degree or equivalent relevant professional experience.

Preferred Qualifications:

● One (1)+ years of experience with event planning, production, and management.
● One (1)+ years of experience working in a collegiate or professional sports setting.
● One (1)+ years of experience with client-facing customer service.

Salary and Benefits:

Salary is $49,732.80/annually. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

Cover Letter and Resume.

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/

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