Assistant Director, Facilities, Events, & Operations

EXPIRED

Department:

UCF Athletics - Event Operations

Under the direction of the Associate A.D., Facilities, Events & Operations, this position plays a key role in the success of the facility, events, and operations department, overseeing game day operations, logistics and facility maintenance for their assigned sports.

Responsibilities include, but not limited to:

• Oversees event management for assigned sports, serving as sport liaison for assigned sport coaches and their facilities / events (practices, games, other), including daily oversight of special projects as assigned. Engaged in the set-up, take down and logistics preparation for home athletic events.
• Serves as game administrator for assigned Athletics sporting events, requiring knowledge of Athletics, University, Conference and NCAA rules and regulations regarding Crowd Control, Security and Emergency Management.  Includes the management / coordination / scheduling of event staff, guest services / security, officials, parking, visiting team hospitality, internal department communication, credentials, creation of game notes, and day of game/event timelines as appropriate.
• Manages facility operations and coordinates the facilities set-up / breakdown / logistics preparation for athletic events, meetings, and special events, as well as ongoing responsibility for the performance of duties necessary to maintain assigned facilities.  Includes facilities operations / maintenance which may entail manual labor and familiarity with different tools to perform various basic repairs and maintenance.
• Serves as a liaison with University Facilities and Physical Plant regarding athletics facilities maintenance to ensure the timely completion of projects.  Processes and tracks athletics facility requests / purchase orders with Physical Plant and related paperwork according to established departmental policies and procedures.
• Engaged with the management of security and policing of all athletics facilities.  Includes coordination of department’s facility access system and key inventory. Coordinates with UCF Physical Plant in the production of keys as appropriate.
• Contributes to the formulation, implementation, and monitor of operating budgets relative to athletic facilities as well as assigned sports / events.   Monitors purchase orders to ensures proper funding is in place to accomplish necessary maintenance, and ensures that assigned projects related to area of operation are coordinated within budget parameters.
• Serves as a primary contact with Conference and NCAA in the bidding process to host post-season events (for assigned sports).  Collaborates with sport administrator, coaching staff and internal departments in the review and submittal of necessary documentation to appropriate governing bodies.

Department:

UCF Athletics - Event Operations

Under the direction of the Associate A.D., Facilities, Events & Operations, this position plays a key role in the success of the facility, events, and operations department, overseeing game day operations, logistics and facility maintenance for their assigned sports.

Responsibilities include, but not limited to:

• Oversees event management for assigned sports, serving as sport liaison for assigned sport coaches and their facilities / events (practices, games, other), including daily oversight of special projects as assigned. Engaged in the set-up, take down and logistics preparation for home athletic events.
• Serves as game administrator for assigned Athletics sporting events, requiring knowledge of Athletics, University, Conference and NCAA rules and regulations regarding Crowd Control, Security and Emergency Management.  Includes the management / coordination / scheduling of event staff, guest services / security, officials, parking, visiting team hospitality, internal department communication, credentials, creation of game notes, and day of game/event timelines as appropriate.
• Manages facility operations and coordinates the facilities set-up / breakdown / logistics preparation for athletic events, meetings, and special events, as well as ongoing responsibility for the performance of duties necessary to maintain assigned facilities.  Includes facilities operations / maintenance which may entail manual labor and familiarity with different tools to perform various basic repairs and maintenance.
• Serves as a liaison with University Facilities and Physical Plant regarding athletics facilities maintenance to ensure the timely completion of projects.  Processes and tracks athletics facility requests / purchase orders with Physical Plant and related paperwork according to established departmental policies and procedures.
• Engaged with the management of security and policing of all athletics facilities.  Includes coordination of department’s facility access system and key inventory. Coordinates with UCF Physical Plant in the production of keys as appropriate.
• Contributes to the formulation, implementation, and monitor of operating budgets relative to athletic facilities as well as assigned sports / events.   Monitors purchase orders to ensures proper funding is in place to accomplish necessary maintenance, and ensures that assigned projects related to area of operation are coordinated within budget parameters.
• Serves as a primary contact with Conference and NCAA in the bidding process to host post-season events (for assigned sports).  Collaborates with sport administrator, coaching staff and internal departments in the review and submittal of necessary documentation to appropriate governing bodies.
• Actively engaged in the recruitment, hiring, scheduling, management and evaluation of part-time staff and third party support for day-to-day operations and event management.
• Actively engaged in securing facility rentals with third party vendors.  Represents Athletics with potential third parties in the contracting scheduling, setup, management and breakdown of outside events being hosted within athletics’ facilities.
• Other duties as assigned.

Minimum qualifications:

• Master's degree in an appropriate area of specialization; or
• Bachelor's degree in an appropriate area of specialization and two (2) years of appropriate experience.

Preferred qualifications:

• Proficiency in both MS Office and EMS scheduling software
• Experience managing budgets and events at the intercollegiate athletics level or higher.
• Strong interpersonal and organizational skills

Due to the nature/scope of Athletics and Athletics events, position requires attendance at scheduled home games / matches, which may require work during evenings, weekends, and holidays, as well as the ability to stand / walk for extended periods of time.

As a staff member of UCF Athletics, the selected candidate will be a person of integrity and character who shares a commitment for customer service and knowing / complying with NCAA, Conference, and institutional rules as they apply to the UCF Athletics program. 

Salary:

Negotiable

Please note that UCF Athletics operates as a Direct Support Organization (DSO) of the University of Central Florida, with different payroll and benefits than university employees. If interested in positions with the university, please click Here to visit their website.

As a proud member of the Big 12 Conference, our mission is to positively transform the lives of our students academically, athletically and personally through a nationally competitive intercollegiate athletics program that enhances the reputation and visibility of the university. We strive to be Florida's preeminent athletic program representing UCF and our community with distinction on the national stage as “Orlando's Hometown Team.”
 

UCF Athletics values our employees and working for us has its perks, including:  

• Benefit packages: Medical, Dental, Vision, Life Insurance, Supplemental Insurances, Flexible Spending & Health Savings Accounts, and Employee Assistance Program
• Wellness initiatives: UCF Athletics is recognized by Cigna Healthcare with the silver level Healthy Workforce Designation for our commitment to employee well-being and vitality through our benefits offerings, wellness platform and programming
• Paid time off for applicable positions, including annual and sick time off and paid holidays  
• Retirement savings options   
• Employee discounts, including tickets to many Orlando attractions   
• Tickets to UCF sporting events
• Education assistance   

To learn more about UCF and the Knights, visit our websites at ucf.edu and ucfknights.com.

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