ASSISTANT DIRECTOR / FACULTY & STAFF AFFAIRS / ATHLETICS

EXPIRED

Position Information

Position Information

Posting Number

S-3561

Position Number

75940

Type of Recruitment

External

Position Title

View Full Description

Position Information

Position Information

Posting Number

S-3561

Position Number

75940

Type of Recruitment

External

Position Title

ASSISTANT DIRECTOR / FACULTY & STAFF AFFAIRS / ATHLETICS

Position Summary

As a member of the Athletic department’s administrative team, the Assistant Director of Athletics’ Faculty and Staff Affairs is responsible for the daily administration, implementation, consultancy, and facilitation of human resources processes for all faculty and staff within the athletics department. This position also assists with other internal affairs within the athletic department, including internal operations, reporting, communications, and ensuring adherence to Federal, State, University,

NCAA

,

MAC

, and department controls, policies, and procedures. This position reports to the Deputy AD/Administration for Athletics.

Required Qualifications

Bachelor’s degree or equivalent combination of education and experience equating to four years.

Two years of relevant experience, preferably in human resources, university or business affairs/operations.

Experience using business management software programs.

Experience working with financial documents and processes.

Familiarity with human resources processes and systems.

Strong interpersonal skills including a positive attitude.

Strong computer skills including MS Office Suite software.

Familiarity with personnel contracts.

Ability to develop and use spreadsheets and databases.

Ability to manage complex tasks effectively.

Demonstrated problem solving ability.

Organizational skills and strong attention to detail.

Project management skills including ability to manage multiple projects.

Ability to perform the essential functions of the position with or without reasonable accommodation.

Preferred Qualifications

Familiarity with collective bargaining agreements.

Familiarity with State and Federal human resources rules/policies and systems.

Experience with university human resources.

Experience in Collegiate Athletics administration.

Experience with

SAP

software.

Duties & Responsibilities

Serves as the primary liaison between Athletics and the university’s Human Resources (HR) and Faculty Personnel Services (

FPS

) departments.

Creates and updates job descriptions and job postings.

Tracks and processes all contingency bonuses for coaches and the VP/Director of Athletics.

Reviews and provides recommendations on all head and assistant coach employment contracts and amendments.

Coordinates hiring, onboarding, training, and supervision of part-time and full-time staff.

Serves as the point of contact for Athletics faculty and staff regarding benefit related inquiries.

Conducts exit interviews with departing staff.

Monitors performance and probationary reviews.

Educates and trains hiring managers and search committees on search processes.

Ensures the Athletics departments operate within established federal, state, conference,

NCAA

, and university procedures as it relates to internal reporting.

Manages employee certification records including athletic trainers, strength & conditioning, and

CPR

/

AED

.

Networks with industry professionals and organizations to stay current on

NCAA

,

MAC

and Intercollegiate Athletics trends and standards.

Manages department

NACDA

memberships.

Annually updates the

NCAA

and

MAC

benchmarking salary and department financial database.

Coordinates the volunteer waiver process and background checks for Athletics.

Assists with internal and external audits.

Develops, implements, and oversees systems and quality controls for internal and office operations (e.g. Perceptive Content, departments shared drives, TimeClock Plus,

SAP

).

Works in conjunction with the university’s HR and

FPS

departments to manage department

FMLA

, workers compensation, employment contracts, performance reviews, personnel files, job descriptions, and new hire orientations.

Manages and regularly updates the departmental organizational chart and phone directory for all administrative units and sports.

Serves as the senior manager approving authority in CMU’s HR systems on behalf of the

AVP

/Director of Athletics.

Assists with the departmental budget development process and financial pro forma.

Coordinates salary forecasting for financial pro forma.

Serves as the Athletics business office liaison for assigned sports and administrative units.

Processes bulk invoice payments as needed.

Provides direction and leadership to improve internal operations including interpreting and applying university HR and business expense policies and procedures for Athletics.

Serves as the lead recruitment and staffing contact for faculty and staff positions.

Manages complex personnel issues in collaboration with the Deputy AD/Administration for Athletics, HR , and

FPS

.

Assists with access management (keys) for new and departing employees.

Assists with camps/clinics (employment process, policy development, etc.).

Assists with athletic and special events.

Assists with the internship program.

Directly oversees one full time Office Specialist position.

Performs Special projects and other duties as assigned.

Supervision Exercised

Supervisors are expected to support the Leadership Standards of Central Michigan University that foster a culture inspiring excellence. The Leadership Standards define how we lead and treat others on our team. As leaders, it is our responsibility to seek input from our teams to continuously improve our leadership abilities and our demonstration of the standards. Additionally, it is our responsibility to encourage and support the growth and development of those whom we lead. At

CMU

, we encourage employees to grow both personally and professionally, and thus advance CMU’s culture of excellence.

Message to Applicants

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Supervisors are expected to support the Leadership Standards of Central Michigan University and foster a culture that inspires excellence. Please review the Leadership Standards before applying for this position.

Employee Group

Professional & Administrative -Hourly

Staff Pay Level

Pay Range

$19.00 - $24.00 per hour

Division

President

Department

Athletics - Internal Operations

Position Status

Regular

Position End Date

Employment Status

Full-Time

FTE

1.00

Position Type

12 month

Weekly Work Schedule

Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed

Location

Mount Pleasant, MI

About the Department

About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU

leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative

GPA

of 3.17.

CMU

is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU

employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark

CMU

culture that sets us apart from our peers by expecting

CMU

leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU

, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community.

CMU

does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE ).

If you wish to see “EEO is the Law” posters, please click here .

CMU

does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.

CMU’s Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu

Posting Ends

Open Until Filled

Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

(Open Ended Question)

1. * Are you currently an internal employee of CMU according to the university's definition?

   • Yes
   • No

2. * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").

   • Not Applicable
   • Dispatcher
   • Medical Faculty
   • Office Professional
   • P&A, SO or Faculty
   • Police
   • Public Broadcasting
   • Sergeant
   • Service Maintenance
   • Supervisory/Technical

3. * Applicants for this position are subject to the following NCAA Bylaws: click here to view the NCAA Bylaws. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by CMU, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by CMU?

   • Yes
   • No

4. * Do you have a bachelor's degree or equivalent combination of education and experience that equates to four years?

   • Yes
   • No

5. * Do you have two years of relevant experience, preferably in human resources, university or business affairs/operations?

   • Yes
   • No

6. * Do you have experience using business management software programs?

   • Yes
   • No

7. * Do you have experience working with financial documents and processes?

   • Yes
   • No

8. * Supervisors are expected to support the Leadership Standards of Central Michigan University and foster a culture that inspires excellence. Please review the Leadership Standards before applying for this position and click “Yes” if you understand and support the culture that is important to CMU.

   • Yes
   • No

Optional & Required Documents

Required Documents 1. Resume/Curriculum Vitae 2. Cover Letter

Optional Documents 1. List of References

Apply Now

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