ASSISTANT DIRECTOR / INTERNAL OPERATIONS / ATHLETICS

Position Information

Position Information

Posting Number

S-3717

Position Number

75570

Type of Recruitment

External

Position Title

View Full Description

Position Information

Position Information

Posting Number

S-3717

Position Number

75570

Type of Recruitment

External

Position Title

ASSISTANT DIRECTOR / INTERNAL OPERATIONS / ATHLETICS

Position Summary

The Assistant Director of Internal Operations plays a critical role within the Athletics Department by overseeing operational logistics for all Olympic sport programs and assisting with Football and Men’s/Women’s Basketball. This position is responsible for planning and managing team and staff travel, coordinating recruiting visits, and ensuring compliance with NCAA, university, and departmental guidelines. It serves as the Athletics Business Office (ABO) liaison to several sports, managing financial processes and purchasing related to travel and recruiting. In addition, the position provides secondary support for administrative operations related to student, temporary, and graduate assistant employment, working collaboratively with office staff on timekeeping, personnel transactions, and other department business needs.

Required Qualifications

Bachelor’s degree or an equivalent combination of education and experience equating to four years.
Experience in a professional office setting.
Exceptional interpersonal and communication skills.
Strong attention to detail and organizational skills.
Ability to multitask and meet deadlines.
Understanding of purchasing and payables procedures.
Strong computer skills including MS Office Suite software.
Ability to perform the essential functions of the position with or without reasonable accommodation.

Preferred Qualifications

Experience with HR systems (e.g., PeopleAdmin, CMU Personnel Transactions).
Familiarity with university hiring and payroll procedures.
Prior involvement with student-athlete support or team operations at the collegiate level.

Duties & Responsibilities

Coordinates travel logistics for all NCAA Olympic sports teams; assists with travel for Football and Basketball programs.
Negotiates and secures transportation, lodging, and meals in coordination with Athletics Business Office (ABO), Compliance, and sport staff.
Monitors and reconciles all recruiting and travel expenses in line with NCAA, university, and departmental guidelines.
Liaison with ABO for team and staff travel budgets and credit card reconciliations.
Manages recruiting visits and official trip coordination for sport administrators, coaching staff, and GAs.
Oversees game day operations, including staffing, logistics, and facility readiness.
Processes RFPs for charter flights (excluding Football).
Maintains and distributes team travel and competition schedules for internal awareness and compliance.
Assists with NCAA postseason travel and gymnastics/game officials contracts and logistics.
Facilitates motor vehicle records (MVR) and risk management communications related to team travel.
Assists with processing all personnel transactions for graduate assistants, temporary, and student employees.
Supports hiring workflow in systems such as PeopleAdmin; assists with interview logistics and onboarding.
Assists in TimeClock Plus oversight: data entry, exception time, and timesheet corrections for 400+ student/temp staff.
Collaborates with office staff on reconciliation and coding of department credit cards and reimbursements.
Creates and distributes student worker and payroll reports.
Serves as a backup for administrative tasks related to FMLA, worker’s compensation, and employee reimbursements.
Supports Athletics Business Office team with projects and administrative duties as assigned.
Maintains communication with internal and external stakeholders regarding travel safety, budget compliance, and hiring procedures.
Completes ticket office reconciliations and deposits.
Ensures all credit card statements are turned in and processed.
Processes team travel budget development.
Completes all tax exempt forms.
Completes travel facility insurance requests.
Responsible for completing purchasing requests for all travel.
Responsible for travel accounts payable.
Ensures all bus travel meets insurance requirements.
Designated as the department contact for the enterprise account.
Coordinates multiple team rosters, schedules, and events.
Provides team schedules to various athletics employees to promote awareness of home games, travel times, and etc.
Coordinates with the risk management team regarding travel rosters.
Informs the risk management team of all travel information via the Proposed Educational Trip form.
Confers with travel agencies as needed and other coaching/administrative travel arrangements as needed (professional development, etc.).
Coordinates NCAA or other post season travel.
Assists with gymnastics officials contracts, including contract development and travel.
Assists with other game officials.
Coordinates with local police departments where athletic teams travel to obtain information on local crime during team stays in order to comply with the Clery Act.
Complete special projects and duties as assigned by the Director of Internal Operations or other departmental leadership.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Employee Group

Professional & Administrative -Hourly

Staff Pay Level

Pay Range

$17.00 - $22.00 per hour

Division

President

Department

Athletics - Internal Operations

Position Status

Regular

Position End Date

Employment Status

Full-Time

FTE

1.00

Position Type

12 month

Weekly Work Schedule

Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.

Location

Mount Pleasant, MI

About the Department

About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.

If you wish to see “Know Your Rights ” posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.

CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu

Posting Ends

09/09/2025

Open Until Filled

No

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently an internal employee of CMU according to the university's definition?

   • Yes
   • No

2. * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").

   • Not Applicable
   • Dispatcher
   • Medical Faculty
   • Office Professional
   • P&A, SO or Faculty
   • Police
   • Public Broadcasting
   • Sergeant
   • Service Maintenance
   • Supervisory/Technical

3. * How did you learn of this vacancy? Please indicate the specific source by title (i.e., CMU website, HigherEdJobs.com, Higher Education Recruitment Consortium, The Chronicle, specific professional association, specific list serv, etc.):

(Open Ended Question)

1. * Do you have a bachelor's degree or an equivalent combination of completed education and experience equating to four years?

   • Yes
   • No

2. * Do you have experience in a professional office setting?

   • Yes
   • No

3. * Applicants for this position are subject to the following NCAA Bylaws: click here to view the NCAA Bylaws. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by CMU, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by CMU?

   • Yes
   • No

Optional & Required Documents

Required Documents 1. Resume/Curriculum Vitae 2. Cover Letter

Optional Documents

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