Assistant Director of Athletic Operations and Events

EXPIRED

Requisition Number:

52815

Location:

Boulder, Colorado

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Requisition Number:

52815

Location:

Boulder, Colorado

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City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

19-Nov-2023

Date Posted:

02-Nov-2023

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Job Summary

Job Summary

The University of Colorado Boulder Athletics department encourages applications for an Assistant Director of Athletic Operations and Events! This position will provide a high level of professional assistance and management to the Assistant AD of Stadium Operations for events in Folsom Field, and other Athletic Facilities. The Assistant Director will be a primary contact for the athletic facility scheduling excluding the East Stadium Club Level, Touchdown Club, Rooftop Lounge, CU Events Center and Kittredge Field. This position will also be responsible to execute event management, operations and staffing to provide superior events to all external and internal customers. Evenings and weekend work hours required.

This position is responsible with assisting in the daily supervision and maintenance of the athletic facilities including event preparation, event management, and strike/cleanup of events. Duties include assisting with the planning and management of various projects, procurement and contract management, facility maintenance, health and safety, communication and management of student work force. 

This position is responsible for promoting the philosophy and objectives of the intercollegiate athletics program. This shall include adhering to the principles of the Athletic Department’s Mission Statement, Diversity and Inclusion Mission Statement, Core Values, Policies and Procedures, as well as the rules and regulations of the University, the Conference and the NCAA.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Who We Are

As one of 34 U.S. public research institutions belonging to the prestigious Association of American Universities (AAU)—and the only member in the Rocky Mountain region—our goal at CU Boulder is to directly affect Colorado communities through collaborative research, innovation, and entrepreneurship. Our faculty, staff, and students work with the broader community to establish outstanding connections that have lasting outcomes—both across Colorado and around the world. 

What Your Key Responsibilities Will Be

What Your Key Responsibilities Will Be

Event Management and Operations:

• Provide on-site coordination for event management; including but not limited to athletic events, university events and outside events. Acts as the Athletic Departments liaison for campus events (SAFE Committee), community events and Folsom Field Events. 
• Assist with all matters of Football game day and assigned Olympic sport game day operations. Duties to include performing tasks related to all preparations for games concerts, events, game day event execution and post event cleanup and/or restoration of facilities. Must be able to adjust preparations for events based off of ticketing trends, historical data, weather forecasts, and other factors that determine size and scope of events.
• Assist the Assistant AD of Stadium Operations by identifying and scheduling staff to support games and events. Use sound budget practices to avoid over staffing events. Help schedule/order items needed for events support such as table/chair rentals, supplemental lighting, portable restrooms, fencing, tents, etc. Manage distribution of equipment and pickup schedules.

Facility Scheduling:

• Implementation and integration of EMS (Event Management Systems). Evaluate current procedures related to facility scheduling and update all policies and procedures. Administer and manage facility and event scheduling for athletic facilities. Track all contracts and payments owed to the University of Colorado Athletic Department for facility rentals and staffing. Maintains and distribute facilities activity calendar, approves or denies facility rental for specific events and arranges technical requirements such as parking, staffing and any other services that might be necessary for the standards of event management within the Athletic Department within the University of Colorado.

Student Management:

• Hire, train, manage and mentor student employees so that they can become integral personal within the department. Track, manage and submit payroll for all student employees with assistance of the Assistant Athletic Director. Determine staffing needs and levels which includes but not limited to setup, event management, breakdown and cleanup assignments.

Sustainability:

• Coordinate and maintain best practices that meet university and athletic department standards for sustainability. This will include post event coordination for disposal for waste from the stadium or other events. Uses EMS scheduling and C-Cure scheduling software to organize and plan events.

Maintenance and management of facilities and inventories:

• Develop detailed inventory management checklists and pricing structure for in-house furniture and a/v rental; assesses and resolve event damage disputes.
• Oversee and maintain quality working relationships with vendors and contractors to confirm and coordinate work
• Review documents for work requests for campus Facility Management to assess impact on event operations.
• Use sound decision making when determining cost preventive measures when planning for improvement and maintenance within the facility. 

Emergency Management & Other Duties assigned:

• Use ICS command structure and trainings to be prepared for emergencies. Respond appropriately to emergencies or urgent issues as they arise. These issues may not be facility related, but may be athletic program related within regards to practices and competitions. Emergency issues will be dealt with on a case by case basis, but none the less are the highest of priorities and should be dealt with accordingly.

What You Should Know

What You Should Know

• This position works 100% from campus. 
• Significant evening and weekend hours required.

What We Can Offer

What We Can Offer

• The salary range is $55,000 - $60,000 annually.

• Additional Compensation Details:  

• Relocation assistance is available within department guidelines. 

• Additional Athletics benefits include: 

  • Athletic Event Tickets: Per Athletic Department Policy and NCAA regulations, Nike Elite Employee Benefit: Per Nike Elite Policy.

Benefits

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Statements

Be challenged. Be talented. Be Boulder.

What We Require

What We Require

• Bachelor’s Degree or equivalent combination of education and experience may substitute.
• At least 2 years of experience in athletic facilities operations and event management. In addition to professional experience, experience may also include internships and graduate level work within an athletics facility.

What You Will Need

What You Will Need

• Excellent written, verbal and interpersonal skills.
• Demonstrate organizational ability and strict attention to detail.
• Demonstrate ability to work closely with diverse teams of people to accomplish complex tasks and initiatives on schedule and on budget.
• Willingness to work beyond a 40hr/week schedule to mange events that me be scheduled on evenings, weekends, or holidays. 
• Solid digital literacy skills.

What We Would Like You to Have

What We Would Like You to Have

• Two or more years of experience in game day operations, managing and planning special events, negotiating agreements and contracts and managing staff and/or students.

Special Instructions

Special Instructions

To apply, please submit the following materials: 

1. A current resume. 
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by November 19, 2023 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Essential Services

Essential Services

This position is designated “essential/critical services.” The incumbent is required to respond to requests for work during campus emergencies (snow, wind, rain, flood and any other natural or man-made event) and report to work for regularly assigned shifts during emergency campus closures.

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