Assistant Director of Business Operations

Job Summary:

The Division of Intercollegiate Athletics at the University of Wisconsin-Madison (Wisconsin Athletics) is a nationally recognized, self-sustaining organization that supports 23 NCAA Division I sports and over 750 student-athletes. The Business Office, located in Kellner Hall at Camp Randall Stadium, plays a critical role in ensuring financial accountability and efficiency, managing revenue, expenses, and operations to support one of the nation's premier athletic programs.

Under the direction of the Director of Business Operations, this position is open to both Accountant I and Accountant II levels, offering an opportunity to apply and expand your accounting expertise in a fast-paced, dynamic environment. This role supports the financial operations of a $200+ million athletic program, handling revenue transactions, expense processing, reconciliations, and financial reporting.

This position requires strong analytical skills, attention to detail, and the ability to manage multiple financial tasks efficiently. As part of Wisconsin Athletics, you will contribute to maintaining financial accuracy and compliance while developing your professional skills in a dynamic and impactful setting.

Principal Duties
- Process revenue and expense transactions, including University Ridge, Cvent, camp revenue, and daily revenue wires, as well as travel expense reports, reconciliations, journal entries, schedules, and other financial transactions.
- Organize, prepare, and update financial statements, monthly and year-end journal entries, accounts, ledgers, and reports within an automated financial system to ensure accurate recording of transactions.
- Assist with monthly and annual financial reporting, including collaboration with internal and external audits, and development and analysis of department, campus, and external reports.
- Provide training and guidance to staff on accounting procedures.
- Respond to accounting-related inquiries from internal and external stakeholders, ensuring compliance with policies and procedures.
- Assist with quarterly and annual budget review processes.
- Support the establishment and maintenance of effective internal controls.
- Apply independent judgment to perform and oversee accounting and financial reporting duties.
- Assist with purchasing duties in ShopUW+ and Workday.

View Full Description

Job Summary:

The Division of Intercollegiate Athletics at the University of Wisconsin-Madison (Wisconsin Athletics) is a nationally recognized, self-sustaining organization that supports 23 NCAA Division I sports and over 750 student-athletes. The Business Office, located in Kellner Hall at Camp Randall Stadium, plays a critical role in ensuring financial accountability and efficiency, managing revenue, expenses, and operations to support one of the nation's premier athletic programs.

Under the direction of the Director of Business Operations, this position is open to both Accountant I and Accountant II levels, offering an opportunity to apply and expand your accounting expertise in a fast-paced, dynamic environment. This role supports the financial operations of a $200+ million athletic program, handling revenue transactions, expense processing, reconciliations, and financial reporting.

This position requires strong analytical skills, attention to detail, and the ability to manage multiple financial tasks efficiently. As part of Wisconsin Athletics, you will contribute to maintaining financial accuracy and compliance while developing your professional skills in a dynamic and impactful setting.

Principal Duties
- Process revenue and expense transactions, including University Ridge, Cvent, camp revenue, and daily revenue wires, as well as travel expense reports, reconciliations, journal entries, schedules, and other financial transactions.
- Organize, prepare, and update financial statements, monthly and year-end journal entries, accounts, ledgers, and reports within an automated financial system to ensure accurate recording of transactions.
- Assist with monthly and annual financial reporting, including collaboration with internal and external audits, and development and analysis of department, campus, and external reports.
- Provide training and guidance to staff on accounting procedures.
- Respond to accounting-related inquiries from internal and external stakeholders, ensuring compliance with policies and procedures.
- Assist with quarterly and annual budget review processes.
- Support the establishment and maintenance of effective internal controls.
- Apply independent judgment to perform and oversee accounting and financial reporting duties.
- Assist with purchasing duties in ShopUW+ and Workday.

Responsibilities:

Accountant I (FN001)
Accountant II (FN002)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree in Accounting, Finance, or related field is preferred.

Qualifications:

This position is posted at the levels of Accountant I and Accountant II. The level of the position will be determined based on the selected candidate's qualifications and experience.

Required Qualifications:
- One (1) or more years of related, professional work experience is preferred
- Knowledge of generally accepted accounting principles (GAAP) and the ability to develop financial statements under GAAP.
- Strong understanding of financial reporting principles and experience with automated accounting systems.
- Proficiency in computer applications, including spreadsheets and word processing.
- Ability to analyze and resolve issues.
- Time management skills and the ability to meet deadlines.
- Strong communication skills and experience working with others in a team-oriented environment.
- Organizational skills, including experience in formal documentation and record-keeping.

Preferred Qualifications (a plus, but not required):
- Knowledge of University applications and databases (e.g., Workday, WISER, Automated Travel System, e-reimbursement).
- Knowledge of state statutes and NCAA regulations.

License/Certification:

Preferred
Drivers License - Valid and Meets UW Risk Management Standards

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications
The typical starting salary for Accountant I ranges from $45,000 to $65,000, and for Accountant II ranges from $50,000 to $75,000, depending on qualifications and experience. There may be flexibility for highly qualified candidates.

Employees in this position can expect to receive a variety of benefits, including:

• Generous vacation, holidays, and paid time off.
  
• Competitive insurance options and savings accounts, along with retirement benefits.
  
• Badger gear & season tickets for Badger football, men's basketball, and men's hockey, as well as a varsity sports pass.
  

For more information on benefits, please visit: https://hr.wisc.edu/benefits/. 

Additional Information:

Conditions of Appointment: This is a 100% Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

To ensure full consideration, please submit your completed application no later than 11:55 p.m. CST on the Apply By date. Your application should include:

1. A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.
   
2. A comprehensive resume.
   

Please note that if you are identified as finalists for the position, a reference check will be conducted at that time. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.

Contact:

Tianwei Miller
tm6@athletics.wisc.edu
608-265-4138
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Accountant I(FN001) or Accountant II(FN002)

Department(s):

A42-INTERCOLLEGIATE ATHLETICS/GENERAL OPERATNS/BUSINESS

Employment Class:

Academic Staff-Renewable

Job Number:

312047-AS

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu...

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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