Assistant Director of Business Operations

The Assistant Director of Business Operations is responsible for supporting the financial operations and business management of the athletic department. This position ensures compliance with institutional, conference, and NCAA policies and procedures, and supports day-to-day operations, including budgeting, purchasing, travel, and financial reporting.

Duties

• Manage and arrange team travel which includes ground transportation, flights, and hotels for multiple teams. Work closely with coaches and external travel agencies for successful regular and post season travel.
• Serve as department primary requestor, working with Purchasing and Accounts Payable to establish purchase orders, submit invoices for check payment processing.
• Reallocate and substantiate all business office credit cards on a monthly basis.
• Make all necessary department-wide purchases including but not limited to uniforms, equipment, software subscriptions, office supplies etc.
• Assist with budget development, monitoring, and forecasting for all athletic programs and administrative units.
• Serve as Student Housing liaison for all student athletes living on campus, communicating all application deadlines and updating housing placements as needed.
• Assist with internal and external audits, including preparation of necessary documentation.
• Manage and ensure completion of game contracts and financial guarantees for all teams.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The Assistant Director of Business Operations is responsible for supporting the financial operations and business management of the athletic department. This position ensures compliance with institutional, conference, and NCAA policies and procedures, and supports day-to-day operations, including budgeting, purchasing, travel, and financial reporting.

Duties

• Manage and arrange team travel which includes ground transportation, flights, and hotels for multiple teams. Work closely with coaches and external travel agencies for successful regular and post season travel.
• Serve as department primary requestor, working with Purchasing and Accounts Payable to establish purchase orders, submit invoices for check payment processing.
• Reallocate and substantiate all business office credit cards on a monthly basis.
• Make all necessary department-wide purchases including but not limited to uniforms, equipment, software subscriptions, office supplies etc.
• Assist with budget development, monitoring, and forecasting for all athletic programs and administrative units.
• Serve as Student Housing liaison for all student athletes living on campus, communicating all application deadlines and updating housing placements as needed.
• Assist with internal and external audits, including preparation of necessary documentation.
• Manage and ensure completion of game contracts and financial guarantees for all teams.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 2–5 years of experience in financial operations, preferably in collegiate athletics or higher education.
• Strong understanding of accounting principles, budget management, and financial reporting.
• Proficiency in Microsoft Office, particularly Excel; experience with financial systems (e.g., Oracle Planning & Budget Cloud, Simpler Systems) is a plus.
• Excellent organizational, communication, and analytical skills.
• Experience using common office computer applications including Google Suite and web browser applications.
• Exceptional writing skills, attention to detail, and ability to work with various personality types and a self starter.
• Excellent interpersonal skills, the ability to work in a collaborative environment and a high level of professionalism in all situations.
• Ability to communicate and work effectively with internal constituents, particularly senior staff, coaching staff and other appropriate University personnel.
• Ability to work both independently and as a team member and leader.
• Results-oriented; self-starter; appreciation of and commitment to further the mission, values and goals of Pepperdine University.

Preferred:

• Knowledge of NCAA rules and athletic department operations.
• Experience with travel and procurement processes in a university setting.
• Ability to manage multiple tasks and meet deadlines. Knowledge of Pepperdine University policy and procedures.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $28.37 - $29.51 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.

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