Assistant Director of Business Operations

Job Title: Assistant Director of Business Operations

Department: Athletics

Position Reports to (Position Title): Senior Associate AD for Administration / Chief of Staff

Effective Date: July 1, 2025

Job Summary

Under the primary direction of the Senior Associate Athletic Director for Administration/ Chief of Staff, the Assistant Director of Business Operations is responsible for assisting with the business office and human resource functions of the department. The position will assist with a number of operational tasks such as: budget review, procurement, and expense reporting; managing the hiring and exit process of employees; assisting with strategic Athletic  Department projects; and oversight of the Graduate Assistant program.

Supervisory Responsibilities:

Graduate Assistant Program

Duties/Responsibilities:

View Full Description

Job Title: Assistant Director of Business Operations

Department: Athletics

Position Reports to (Position Title): Senior Associate AD for Administration / Chief of Staff

Effective Date: July 1, 2025

Job Summary

Under the primary direction of the Senior Associate Athletic Director for Administration/ Chief of Staff, the Assistant Director of Business Operations is responsible for assisting with the business office and human resource functions of the department. The position will assist with a number of operational tasks such as: budget review, procurement, and expense reporting; managing the hiring and exit process of employees; assisting with strategic Athletic  Department projects; and oversight of the Graduate Assistant program.

Supervisory Responsibilities:

Graduate Assistant Program

Duties/Responsibilities:

 Business Operations:

o Process employee expense reports, purchase requisitions, and vendor invoices.

o Prepare financial deposits and track documentation.

o Provide guidance to staff on appropriate use and allocation of Purchasing Card

transactions.

o Assist with budget review and monthly reconciliation process.

 Human Resources Coordination:

o Assist with human resource functions such as processing new hires and

resignations

o Helping with on-boarding and off-boarding paperwork for employees

 Graduate Assistant Program Management:

o Oversee the University Athletic Department’s Graduate Assistant (GA) program.

o Assist staff and coaches with identifying, recruiting, and onboarding qualified

GAs, while monitoring budget and compliance.

 Strategic & Administrative Support:

o Contribute to special projects and department-wide initiatives aimed at

operational excellence.

o Take on additional fiscal or administrative duties as assigned, with flexibility to

adapt to the evolving needs of the department and University

Required Skills/Abilities:

 Excellent written and verbal communication skills.

 Ability to work cross-functionally and influence a variety of stakeholders.

 Develop effective working relationships with coaches and other members of the Athletic

Department and throughout the University.

 Effective time management skills and the ability to balance multiple priorities

simultaneously.

 Proficient with personal computers, including the entire suite of Microsoft Office

Applications and others as required.

Education, Certificates, Licenses, and Experience:

 Bachelor’s Degree required. Business Administration or Sports Management is highly

desirable. Advanced Degree is preferred.

 An understanding of NCAA rules and regulations is required.

 Thorough knowledge of University policies and procedures is desirable.

 Minimum Work Experience:

o 1-2 years of administrative experience in athletic department or related area

o Demonstrated ability to work with others.

o Ability to successfully balance and manage multiple tasks in an active, fast-paced

environment.

o Excellent oral, written, and computer skills.

Physical Requirements:

Must be able to physically perform essential job duties or have special accommodations

arranged in advance.

Important Note

This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position.

The University reserves the right to amend and change responsibilities to meet organizational

needs.

Apply Now

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