Assistant Director of Business Operations

Description

This position serves as the main Business Office contact for assigned units and is responsible for the management of accounts payable and other business-related functions within the Department of Athletics.

Major Areas of Responsibility

• Monitor budgets for designated teams and areas, maintaining accurate record keeping and consistent processes across all areas.
• Assist with travel planning, including but not limited to securing hotels, ground transportation and flights, in accordance with department policies and procedures
• Oversee all finances related to clinics, including registration fees, invoices and payroll processing.
• Manage invoicing and receivables for external rentals, sponsorship and trade agreements, and department events.
• Manage department accounts payable and cash/check deposits.
• Prepare and receive purchase orders for team equipment and/or supplies.
• Process payments for game officials.
• Process and manage department contracts, include all contest contracts.
• Manage seasonal employee hiring process.

Description

This position serves as the main Business Office contact for assigned units and is responsible for the management of accounts payable and other business-related functions within the Department of Athletics.

Major Areas of Responsibility

• Monitor budgets for designated teams and areas, maintaining accurate record keeping and consistent processes across all areas.
• Assist with travel planning, including but not limited to securing hotels, ground transportation and flights, in accordance with department policies and procedures
• Oversee all finances related to clinics, including registration fees, invoices and payroll processing.
• Manage invoicing and receivables for external rentals, sponsorship and trade agreements, and department events.
• Manage department accounts payable and cash/check deposits.
• Prepare and receive purchase orders for team equipment and/or supplies.
• Process payments for game officials.
• Process and manage department contracts, include all contest contracts.
• Manage seasonal employee hiring process.
• Manage cell phone account and policy.
• Work with Risk Management to create certificates of insurance as requested.
• Assist with game-day ticket sales and reconciliation for football, basketball and hockey.
• Aid Senior Associate Athletic Director/CFO and Assistant Athletic Director on various projects.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in a related field
• Previous experience in college athletics preferred
• Proficiency with Microsoft Office Suite, especially Excel preferred.
• Experience using software such as Google Workspace, Adaptive Insights, ARMS, and AudienceView.
• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner.
• Demonstrated ability to independently manage competing priorities.
• Demonstrated creative problem solving and financial analytical skills.
• Strong organizational, administrative, time management and critical thinking skills.
• Possess a willingness and ability to support a diverse and inclusive environment.
• Ability to meet deadlines in a fast-paced, multi-faceted work environment.
• Ability to work nights, weekends when requested.
• Flexible to change and manage interruptions.
• Demonstrated customer service-oriented experience and skills.
• Ability to work with a diverse population and handle confidential information with discretion.

Core Competencies

Skills that are required for this job and are in line with the College’s mission e.g.

• Supervision
• Dependability
• Flexibility
• Service Oriented
• Excellent Written & Verbal Communication
• Proficient Problem Solving
• Understands Risk Management
• Excellent Innovation/Creativity
• Strong Teamwork & Team Facilitation
• Strong Interpersonal Skills
• Understands, values and respects diversity as an individual, in a team and within groups while fostering an inclusive and supportive environment.

Additional Information:
This is a full time, exempt level position. The College is committed to providing competitive market pay for its employees.  The College also offers a competitive benefits package for full-time staff, including:

• 10% College contribution to the 403(b) Retirement Plan (1 year wait waiver available)
• This position may be eligible for a hybrid work arrangement - upon hire, candidates will need to live within commuting distance
• Condensed summer 4-day work week
• Tuition & Education benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.

To review our Employee Benefit Options, please go to: [https://www.holycross.edu/human-resources/benefits

](https://www.holycross.edu/human-resources/benefits)APPLICATION INSTRUCTIONS:

Please attach a cover letter addressing the position requirements along with your resume.

In your cover letter please address how your work might support the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to justice and inclusive excellence. Please provide examples of any past work that illuminate your commitments in these areas.

Review of applications will begin as received and continue until the position has been filled.

The College also provides reasonable accommodations to qualified individuals with disabilities during the hiring process in compliance with law. To request an accommodation via email at hr@holycross.edu, or by calling 508-793-3391. 

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