Job Summary

Reporting to and receiving work lead direction from the Associate AD for Compliance, the Assistant Director of Compliance works independently to provide NCAA rules compliance to support administration, coaches and student-athletes. The Assistant Director of Compliance monitors all recruiting activities, playing/practice seasons, CARA verification, legislative relief/eligibility waivers, complimentary ticket distribution, and athletic staff personnel monitoring.

Key Responsibilities

• Primary Liaison for the NCAA Transfer Portal.
• Administration and maintenance of Teamworks & ARMS software and NCAA Apps (e.g. LSDBi, RSRO, Transfer Portal, Eligibility Center, etc).
• Provide Teamswork’s & ARMS software administrative support to coaches, student-athletes, and staff.
• Create and maintain student-athlete and staff information and files.
• Assist with data collection of NCAA & Mountain West Conference reports.
• Ensures that all complimentary ticket requests are administered in compliance with NCAA regulations.
• Collaborate with other compliance staff to coordinate on-campus housing assignments.
• Responsible for administering compliance-related forms and logs for student-athletes, coaches, and staff.
• Ensures the timely submission of Countable Athletic Related Activities (CARA) logs, and verifies submissions and accuracy.
• Monitors all activities associated with camps and clinics.
• Monitors recruiting activities, including unofficial and official visits.

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Job Summary

Reporting to and receiving work lead direction from the Associate AD for Compliance, the Assistant Director of Compliance works independently to provide NCAA rules compliance to support administration, coaches and student-athletes. The Assistant Director of Compliance monitors all recruiting activities, playing/practice seasons, CARA verification, legislative relief/eligibility waivers, complimentary ticket distribution, and athletic staff personnel monitoring.

Key Responsibilities

• Primary Liaison for the NCAA Transfer Portal.
• Administration and maintenance of Teamworks & ARMS software and NCAA Apps (e.g. LSDBi, RSRO, Transfer Portal, Eligibility Center, etc).
• Provide Teamswork’s & ARMS software administrative support to coaches, student-athletes, and staff.
• Create and maintain student-athlete and staff information and files.
• Assist with data collection of NCAA & Mountain West Conference reports.
• Ensures that all complimentary ticket requests are administered in compliance with NCAA regulations.
• Collaborate with other compliance staff to coordinate on-campus housing assignments.
• Responsible for administering compliance-related forms and logs for student-athletes, coaches, and staff.
• Ensures the timely submission of Countable Athletic Related Activities (CARA) logs, and verifies submissions and accuracy.
• Monitors all activities associated with camps and clinics.
• Monitors recruiting activities, including unofficial and official visits.
• Evaluates High School Transcripts.
• Provides educational and interpretive support to athletic department constituents.
• Primary Liaison to the NCAA Eligibility Center.
• Assist Assistant Athletic Director for Compliance with creating and providing monthly NCAA Rules Education and materials for all coaches, student-athletes, staff, and boosters.
• Prepares and submits legislative relief waivers to the NCAA.
• Prepares and submits NCAA violations.
• Prepares and submits interpretation requests to Mountain West Conference and NCAA.
• Files 5-year clock extension of eligibility waivers.
• Prepares and submits Medical Hardship waivers.
• Processes student-athlete reinstatement requests to the NCAA.

Knowledge, Skills & Abilities

• Knowledge and experience with NCAA-relates software (e.g. Teamworks, ARMS, NCAA Portal, etc.)
• Ability to work collaboratively with campus constituents, coaches, student-athletes, and staff to accommodate needs
• Excellent written and verbal communication skills, organizations, and resolution-oriented
• Ability to maintain confidentiality and handle sensitive communications with employees and external agencies
• Ability to work independently and/or as a team
• Demonstrated high competence in investigating and analyzing problems with broad administrative impact
• Skilled in remaining professional when conflicts arise; ability to communicate with a solution-based approach
• Knowledgeable in FERPA and HIPPA policies and procedures
• Ability to communicate effectively NCAA Division I rules and regulations
• Experienced in software applications: Word, Excel, PowerPoint, Publisher, and Database Management
• Experience in GoogleSuite and applications
• Ability to interact and communicate with constituents in a professional and respectful manner at all times
• Ability to attend conference and training sessions
• Ability to work nights, weekend and after hours (required)

Required Qualifications

• A bachelor's degree and/or equivalent training
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Master’s Degree or Juris Doctorate/Law Degree
• One year of experience in NCAA compliance at the Division I level

Compensation

Classification: Administrative Analyst/Specialist – Exempt I
Anticipated Hiring Range: $6,250/month
CSU Salary Range: $4,598/month - $8,318/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: May 7, 2025 through May 20, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/polic... and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

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