Assistant Director of Equipment Operations

The Naval Academy Athletic Association (NAAA), founded in 1891, is a nonprofit organization whose objective is to "promote, influence, and assist in financing the varsity athletic programs of the midshipmen of the United States Naval Academy" in accordance with the policy of the Superintendent of the Academy. Through an intercollegiate athletics program that is one of the largest in the country, every midshipman is afforded the opportunity to compete in athletics at the Division I level. The emphasis on physical fitness is borne out in the first line of the mission of the U.S. Naval Academy: To develop midshipmen morally, mentally and physically.

Summary

The Assistant Director of Equipment Operations is responsible for exercising discretion and independent judgment and with the authority to make important decisions, assist with the ordering, inventory tracking, embellishment, fitting, labeling, issuance, use, and maintenance of athletic equipment, apparel, footwear, and uniforms for their Athletic programs. The Assistant Director of Equipment Operations also works closely with coaches and players to ensure that equipment is properly used and maintained. The successful candidate will possess strong organizational, problem-solving, and communication skills, as well as a commitment to providing a safe and efficient environment for athletes.

Essential Duties and Responsibilities

Essential Function include but are not limited to the following:

• Plans and executes purchases of athletic apparel and protective equipment for assigned sports by coordinating the needs and requirements of the assigned sport coaches; makes recommendations to coaches; then seeks appropriate vendors. , submitting competitive bids, and following department purchasing protocol to procure these items, within the budget allocation for equipment in each sport.
• Manages sports equipment inventory for assigned sports by establishing, maintaining and reconciling uniform and equipment inventory to ensure that all athletics apparel and protective equipment are clean and well stocked; maintains security of equipment storage areas; advises staff of health and safety equipment requirements.
• Oversees the issuance of uniforms to team, coaches, or individual athletes of assigned sports by maintaining accurate records and files regarding equipment checkout. Oversees uniform and equipment distribution and retrieval at practices and on game day.
• Monitors daily maintenance of equipment by laundering, repairs and general upkeep of protective and non- protective athletic equipment and apparel. Determines when items are no longer of use; beyond repair or reconditioning and replacement is necessary – and to insure that protective equipment meet the protective standards as manufactured

Qualifications

The Naval Academy Athletic Association (NAAA), founded in 1891, is a nonprofit organization whose objective is to "promote, influence, and assist in financing the varsity athletic programs of the midshipmen of the United States Naval Academy" in accordance with the policy of the Superintendent of the Academy. Through an intercollegiate athletics program that is one of the largest in the country, every midshipman is afforded the opportunity to compete in athletics at the Division I level. The emphasis on physical fitness is borne out in the first line of the mission of the U.S. Naval Academy: To develop midshipmen morally, mentally and physically.

Summary

The Assistant Director of Equipment Operations is responsible for exercising discretion and independent judgment and with the authority to make important decisions, assist with the ordering, inventory tracking, embellishment, fitting, labeling, issuance, use, and maintenance of athletic equipment, apparel, footwear, and uniforms for their Athletic programs. The Assistant Director of Equipment Operations also works closely with coaches and players to ensure that equipment is properly used and maintained. The successful candidate will possess strong organizational, problem-solving, and communication skills, as well as a commitment to providing a safe and efficient environment for athletes.

Essential Duties and Responsibilities

Essential Function include but are not limited to the following:

• Plans and executes purchases of athletic apparel and protective equipment for assigned sports by coordinating the needs and requirements of the assigned sport coaches; makes recommendations to coaches; then seeks appropriate vendors. , submitting competitive bids, and following department purchasing protocol to procure these items, within the budget allocation for equipment in each sport.
• Manages sports equipment inventory for assigned sports by establishing, maintaining and reconciling uniform and equipment inventory to ensure that all athletics apparel and protective equipment are clean and well stocked; maintains security of equipment storage areas; advises staff of health and safety equipment requirements.
• Oversees the issuance of uniforms to team, coaches, or individual athletes of assigned sports by maintaining accurate records and files regarding equipment checkout. Oversees uniform and equipment distribution and retrieval at practices and on game day.
• Monitors daily maintenance of equipment by laundering, repairs and general upkeep of protective and non- protective athletic equipment and apparel. Determines when items are no longer of use; beyond repair or reconditioning and replacement is necessary – and to insure that protective equipment meet the protective standards as manufactured

Qualifications

• Experience, Education, & Certification(s)

  1. Experience: Minimum 2  Years’ experience in sport equipment operations
  2. Education: Bachelor’s Degree
  3. Certification in the Athletic Equipment Managers’ Association (AEMA) or the qualifications to be certified within one year

• Knowledge Skills and Abilities

  1. Familiarity with vendors, vendor selection, conducting business operations
  2. Familiarity of Athletic equipment inventory software programs and experience
  3. Prior experience working with and servicing student-athletes and coaches
  4. Detail oriented with strong communication and organizational skills
  5. Ability and willingness to travel for various athletic games and events as needed, including operating motor vehicles
  6. Working knowledge of Microsoft Office, including Outlook
  7. Ability to maintain a valid state issued driver’s license
  8. Ability and willingness to work an irregular schedule including evenings, weekends, and holidays as needed
  9. Knowledge of NCAA and NOCSAE rules and guidelines

Additional Eligibility Requirements

• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Work Conditions/Physical Requirements 

• This job operates in both a professional office environment and outside at sport-related events, including inclement weather
• This job requires flexibility and adaptability in schedule and the ability to perform job related duties on short notice
• Sitting for extended periods (typically 6–8 hours per day)
• Occasional standing or walking (e.g., to retrieve files, go to meetings)
• Hand and finger dexterity (e.g., typing, using a mouse, handling paperwork)
• Repetitive hand and wrist movements (e.g., keyboarding, data entry)
• Visual acuity (e.g., reading screens, documents)
• Hearing ability (e.g., participating in phone calls, video conferences)
• Minimal lifting requirements (usually under 75 lbs)
• Basic upper body movement (e.g., reaching for office supplies, opening drawers)
• Occasional bending or twisting (e.g., picking up items, adjusting seating)
• Cognitive focus and mental stamina (e.g., prolonged concentration on tasks)

Travel

• Travels with assigned sports to out of town competition sites as approved by the Sr. Associate Athletic Director/ Equipment Operations.
• Travels to professional development meetings at the request or suggestion of the Sr. Associate Athletic Director/ Equipment Operations.

The NAAA Featured Benefits

• Medical
• Dental
• Vision
• 403(b) retirement plan 
• Paid holidays
• Paid accrued vacation and sick days
• NAAA paid life/AD&D insurance

Pay Range

$46,000 - $52,000

Application Process

•  Qualified applicants should submit a cover letter, resume, and 3 professional references 
• Applications will be accepted until June 1, 2025

Disclaimer Statement 

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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