Assistant Director of Event Management

EXPIRED

Job Summary:

Join one of the most dynamic Event Management teams in the Big Ten Conference. From Camp Randall Stadium to the Kohl Center and numerous other venues, if you can name the event , we host it.

We are seeking a driven and experienced professional to become the newest member of our well-established team. This position plays a key role in planning, coordinating, and executing a wide range of large-scale, complex events, including Intercollegiate athletic contests, Big Ten and NCAA championships, High School state championships, University-wide activities and initiatives, community events, and stadium and arena concerts. In this role, you'll serve as the primary Event Manager for select events (soccer, swimming and diving, cross-country, football gameday support), providing leadership and logistical expertise, meeting regularly with athletic department staff, campus partners, clients, and external vendors to ensure seamless event execution. Provide guidance and oversight during pre-event planning, on-site management, and post-event wrap-ups. Oversee and manage a wide variety of facility rentals for internal and external groups. Ensure all events meet university, conference, and NCAA standards, while upholding safety and service excellence. Proven experience in event/game operations, preferably in a collegiate setting.

Responsibilities:

Directs daily operations of events, including monitoring the budget and/or supervising event planning staff to ensure that operations run efficiently, economically, and in line with department goals and policy.

• 40% Establishes and executes day-to-day operational functions and goals of events to align with existing strategy
• 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 15% Identifies, proposes, and implements new or revised unit operational policies and procedures
• 10% Monitors the budget and approves expenditures
• 30% Establishes and sustains relationships with internal and external stakeholders

View Full Description

Job Summary:

Join one of the most dynamic Event Management teams in the Big Ten Conference. From Camp Randall Stadium to the Kohl Center and numerous other venues, if you can name the event , we host it.

We are seeking a driven and experienced professional to become the newest member of our well-established team. This position plays a key role in planning, coordinating, and executing a wide range of large-scale, complex events, including Intercollegiate athletic contests, Big Ten and NCAA championships, High School state championships, University-wide activities and initiatives, community events, and stadium and arena concerts. In this role, you'll serve as the primary Event Manager for select events (soccer, swimming and diving, cross-country, football gameday support), providing leadership and logistical expertise, meeting regularly with athletic department staff, campus partners, clients, and external vendors to ensure seamless event execution. Provide guidance and oversight during pre-event planning, on-site management, and post-event wrap-ups. Oversee and manage a wide variety of facility rentals for internal and external groups. Ensure all events meet university, conference, and NCAA standards, while upholding safety and service excellence. Proven experience in event/game operations, preferably in a collegiate setting.

Responsibilities:

Directs daily operations of events, including monitoring the budget and/or supervising event planning staff to ensure that operations run efficiently, economically, and in line with department goals and policy.

• 40% Establishes and executes day-to-day operational functions and goals of events to align with existing strategy
• 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 15% Identifies, proposes, and implements new or revised unit operational policies and procedures
• 10% Monitors the budget and approves expenditures
• 30% Establishes and sustains relationships with internal and external stakeholders

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Business Administration, Education, Sports Management, Athletic Administration, or related field

Qualifications:

• Previous experience in athletics administration and large-scale event planning for a collegiate or
  professional organization is preferred.
  
• Ability to work collaboratively with faculty, staff, students, and clients of varying backgrounds, interests, and abilities in an atmosphere of mutual respect.
  
• Excellent communication, organizational, presentation, and problem-solving skills.
  
• Knowledge of crowd management, safety/security procedures, and disability accommodation services.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $56,112 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as:
- Generous vacation, holidays, and paid time off;
- Competitive insurances and savings accounts; retirement benefits;
- Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.

More Benefits information can be found at https://hr.wisc.edu/benefits/. 

Additional Information:

Conditions of Appointment: This is a 100% Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

To ensure full consideration, please submit your completed application no later than 11:55 p.m. CST on the Apply By date. Your application should include:
1. A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.
2. A comprehensive resume.

Please note that reference checks will be conducted for finalists. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.

Contact:

Kayla Weisensel
kw4@athletics.wisc.edu
608-262-6340
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Official Title:

Event Manager(DS025)

Department(s):

A42-INTERCOLLEGIATE ATHLETICS/EVENT ADMINSTRTN/EVENT ADM

Employment Class:

Academic Staff-Renewable

Job Number:

315917-AS

 

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Apply Now

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