Assistant Director of Event Management

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence.

The UVA Department of Athletics Facilities and Game Operations office provides exceptional customer service by assisting sport programs, partnering with event services vendors, and managing revenue-generating public events in an effort to ensure the fans, alumni, and general public have an exceptional event experience. This position will manage and direct all facets of Division I Athletics event management, including planning, preparation, and facilitation for regular season and postseason competition for assigned sports.

Duties include:

• Training and overseeing event staff
• Logistical arrangements for set-up and breakdown of equipment necessary for events
• Organizing housekeeping and maintenance of areas affected by events
• Assigning timers/scorers for events
• Overseeing activities related to hosting NCAA/ACC championships
• Communicating with University support units for event support (police, parking & transportation, medical, fire safety, etc.)
• Coordinating and scheduling facility maintenance
• Development and oversight of assigned budgets
• Preparing reports as directed
• Identifying facility maintenance needs and coordinating services/work requests by working with Athletics Maintenance, vendors, and Facilities Management for assigned facilities
• Completing regular walk-throughs of facilities

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence.

The UVA Department of Athletics Facilities and Game Operations office provides exceptional customer service by assisting sport programs, partnering with event services vendors, and managing revenue-generating public events in an effort to ensure the fans, alumni, and general public have an exceptional event experience. This position will manage and direct all facets of Division I Athletics event management, including planning, preparation, and facilitation for regular season and postseason competition for assigned sports.

Duties include:

• Training and overseeing event staff
• Logistical arrangements for set-up and breakdown of equipment necessary for events
• Organizing housekeeping and maintenance of areas affected by events
• Assigning timers/scorers for events
• Overseeing activities related to hosting NCAA/ACC championships
• Communicating with University support units for event support (police, parking & transportation, medical, fire safety, etc.)
• Coordinating and scheduling facility maintenance
• Development and oversight of assigned budgets
• Preparing reports as directed
• Identifying facility maintenance needs and coordinating services/work requests by working with Athletics Maintenance, vendors, and Facilities Management for assigned facilities
• Completing regular walk-throughs of facilities
• Preparing summary documents to share with leadership as directed
• Assisting with planning of camps/clinics/outside rentals.

Knowledge/Skills/Abilities:

• Strong situational awareness and the ability to prioritize and remain composed under pressure
• Ability to interact with administrators, coaches, and staff members
• Strong organizational and interpersonal skills
• Ability to communicate effectively, both orally and in writing and to work with tact on complex and sensitive issues
• Ability to organize and present ideas, materials, and concepts accurately and within required deadlines
• Computer Applications: Microsoft Office Suite.

Minimum Requirements:

Education: Bachelors Degree.
Experience: At least one year of experience. Additional experience may be considered in lieu of degree.
 

Application Details:

The salary for this position is commensurate with experience and qualifications. This is a full-time, benefitseligible position. Employees’ benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off

• Parental and Community Service Leave

• Health plan with options to meet healthcare and financial needs available immediately

• Retirement benefits

• Tuition and professional development benefits after the first six months

• Employee wellness program featuring activities to earn up to $500/year.

The successful candidate will pass a background check. Please apply through the University job board, Careers at UVA, and search for Assistant Director of Event Management. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their ‘Jobs Hub’. Applicants must complete an application online with the following documents: cover letter, resume, and contact information for three references (name, email address, telephone number, address). Applications that do not contain all of the required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman, Academic Recruiter. Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered. This position cannot sponsor applications for immigration.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.

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