Assistant Director of Operations

EXPIRED

Position Details

Position Information

Job Title

Assistant Director of Operations

Position Number

983151

Vacancy Open to

All Candidates

Time-Limited

Position Details

Position Information

Job Title

Assistant Director of Operations

Position Number

983151

Vacancy Open to

All Candidates

Time-Limited

No

Department Homepage

www.ecupirates.com

Advertising Department

ATHLETICS - OPERATIONS & EQUIPMENT

Division

Athletics

Classification Title

10300 University Program Associate

Competency Level

3 - Advanced

Working Title

Assistant Director of Operations

Number of Vacancies

1

Full Time Equivalent (FTE)

1.000

Full Time or Part Time

Full Time

Recruitment Range

$35,589 - $63,978

Anticipated Hiring Range

$45,000 - $47,000

Salary Grade Equivalency

NC10

Work Schedule

M-F, holidays and weekends as needed

Work Hours

8-5, evenings as needed

Position Location (City)

Greenville

Job Category

Staff - Professional

Organizational Unit Overview

The athletics department mission is to represent East Carolina University with distinction and create a challenging and supportive environment for student-athletes to excel in the classroom, in competition, and in life. We are committed to the highest standards of character, honesty, effort, and sportsmanship; respecting all people, their personal identities, differences and beliefs; and to provide a safe and equitable environment for student-athletes’ academic, athletic and personal development. The highly visible athletics program is committed to NCAA compliance, comprehensive excellence and to be trustworthy stewards of the aspirations of our student-athletes, the resources we manage, the reputation of our University, and our mission of service.

Job Duties

40% Facility Rentals: (Harvey Hall, Towne Bank Tower, Williams Clark Club Level, ALL Athletic Fields/Gyms)

· Coordinate, schedule, and plan all internal and external events hosted on the ECU Athletics Campus

· Create pricing structure and contracts for each event based on event requirements and needs.

· Execute rental applications, contracts and invoices for all events.

· Coordinate all internal and external staffing needs for each event (event coordinator, ECU PD, Staff-1, etc.)

· Coordinate with vendors to ensure all event needs are met (Chair & Equipment, Catering, etc.)

· Work with groups renting the facility from the moment of inquiry until the end of the event. This includes planning, walkthroughs, budgeting, set-up, day of event coordination, clean-up, etc.

· Continuously evaluating, monitoring, and adjusting the facility rental process and policies to make sure the service quality is continuously improving, and ECU athletics is maximizing revenue and profit growth opportunities through facility rentals.

· Continuously seeking event opportunities for each facility to drive revenue generation through facility rentals when they are not in use by athletics.

15% Premium Seating Oversight:

·Oversee premium seating areas during home football games

·Create a weekly schedule and plan accordingly to prepare the premium seating areas to ensure they are in ready condition for home football games. This includes coordinating with Pirate Club Donors, Catering, and other departments to make sure all needs are met.

·Troubleshoot any issues that arise in these spaces during home football games

15% Scheduling:

· Assist with scheduling for ECU Athletics

· Provide the athletic department with detailed information about events

· Work with all departments to ensure preparedness for athletic events

10% One Card & Keys:

· Oversee all one card access within the athletic department.

· Grant/Deny access to staff members based on job needs and requirements.

· Adjust staff members access as duties and responsibilities within job change.

· Monitor one card schedule throughout week to make sure appropriate schedule is set.

· Update one card schedule as needed throughout facilities.

· Keep log of staff facility access.

· Work with the one card office to troubleshoot issues that occur with readers.

· Order and distribute keys to appropriate staff members as needed based on job duties and requirements.

· Collect keys from departing employees and re-distribute as needed.

· Document and log all keys distributed throughout the athletic department.

· Works with lock shop to problem solve any issues that arise or updates that need to be made.

10% Facility Upkeep & Maintenance:

· Monitor facilities to ensure they stay ready for use

· Coordinate repairs and maintenance of facilities through workorders as needed

10% Camps:

· Coordinate, schedule and approve all athletic camps

· Create appropriate camp processes and policies to ensure we are meeting all NCAA, YPCO, and University’s needs and continuously monitoring these processes and policies to make sure any changes or updates that are necessary are made.

· Continuously monitor all camps taking place on the athletic campus to ensure they are following all guidelines and policies put into place.

·Continuously educating camp owners/coordinators on policies and procedures

· Work with camp owners/coordinators on camp scheduling, advertisement, and staffing

· Document all pre and post camp paperwork necessary (invoices, contracts, finances, etc.)

Minimum Education/Experience

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation

None

Preferred Experience, Skills, Training/Education

Previous experience working in collegiate athletics operations is preferred.

License or Certification required by the Department

None

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date

06/05/2025

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.

06/16/2025

Open Until Filled

No

Quick Link for Direct Access to Posting

https://ecu.peopleadmin.com/postings/...

Alternate option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate where you learned about this job vacancy.

   • LinkedIn
   • Chronicle of Higher Education
   • CareerBuilder
   • Greenville Daily Reflector
   • Raleigh News & Observer
   • HigherEdJobs.com
   • InsideHigherEd.com
   • Monster.com
   • Indeed
   • ECU Website
   • Other

2. * Will you now or in the future require visa sponsorship for employment?

   • Yes
   • No

Documents Needed To Apply

Required Documents

Optional Documents 1. Curriculum Vitae/Resume 2. Cover Letter 3. List of References

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