ASSISTANT DIRECTOR / SPORT OPERATIONS

EXPIRED

Position Information

Position Information

Posting Number

S-3296

Position Information

Position Information

Posting Number

S-3296

Position Number

75570

Type of Recruitment

External

Position Title

ASSISTANT DIRECTOR / SPORT OPERATIONS

Position Summary

As a member of the Athletic department’s administrative team, the Assistant Director of Sport Operations is responsible for coordinating 12 Olympic sports teams, assisting with Basketball and Football, and coaching administrative staff with their team travel and recruiting & official visit needs. This position is also responsible for ensuring other staff and coach travel arrangements and payments meet

NCAA

, university, and Athletics department policies, budget, guidelines, and other athletic administrative responsibilities. The position also serves as the Athletics Business Office (

ABO

) liaison to several sports teams.

Required Qualifications

Bachelor’s degree or an equivalent combination of education and experience equating to four years.

Experience in financial operations, including but not limited to, budget development management and financial reconciliations.

Exceptional interpersonal and communication skills.

Strong attention to detail and organizational skills.

Ability to multitask and meet deadlines.

Understanding of purchasing and payables procedures.

Strong computer skills including MS Office Suite software.

Ability to perform the essential functions of the position with or without reasonable accommodation.

Preferred Qualifications

One year of intercollegiate Athletics employment experience.

One year of relevant experience, including experience in purchasing and payables procedures.

Experience coordinating travel at the collegiate level for multiple sports teams.

Experience booking/coordinating travel for large groups included air transportation, ground transportation, and lodging.

Experience using

MAC

applications.

Duties & Responsibilities

Plans, arranges, and books travel arrangements (transportation, meals, lodging, etc.) for 12 Olympic sports teams and coaching staff.

Negotiates cost efficient and convenient team travel arrangements with airlines, bus companies, hotels, restaurants, and travel agencies, etc. in coordination with

CMU

Athletics Business Office, Compliance Office, and sports teams.

Monitors and reports all travel & recruiting expenses, ensuring all meet Athletics budget,

NCAA

compliance policies and university policies/guidelines.

Coordinates recruiting trips for head coaches, assistant coaches, sport administrators, GA’s and visitors.

Responsible for game day operations (coordinates student staff, interns, ensures facility items are addressed, etc.).

Various Athletics Business Office responsibilities.

Ticket office reconciliations and deposits.

In charge of safe audit management.

Ensures all credit card statements are turned in and processed.

Processes team travel budget development.

Completes all tax exempt forms.

Completes travel facility insurance requests.

Responsible for completing purchasing requests for all travel.

Responsible for travel accounts payable.

Ensures all bus travel meets insurance requirements.

Designated as the department contact for the enterprise account.

Processes RFP’s for all charter flights except football.

Coordinates multiple team rosters, schedules, and events.

Provides team schedules to various athletics employees to promote awareness of home games, travel times, and etc.

Coordinates with the risk management team regarding travel rosters.

Informs the risk management team of all travel information via the Proposed Educational Trip form.

Confers with travel agencies as needed and other coaching/administrative travel arrangements as needed (professional development, etc.).

Processes new motor vehicle records (

MVR

) requests and renewals for department.

Coordinates

NCAA

or other post season travel.

Assists with gymnastics officials contracts, including contract development and travel.

Assists with other game officials.

Coordinates with local police departments where athletic teams travel to obtain information on local crime during team stays in order to comply with the Clery Act.

Completes other duties as assigned.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before April 29, 2024.

Employee Group

Professional & Administrative -Hourly

Staff Pay Level

Pay Range

$16.50-$21.00

Division

President

Department

Athletics - Internal Operations

Position Status

Regular

Position End Date

Employment Status

Full-Time

FTE

1.00

Position Type

12 month

Weekly Work Schedule

Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.

Location

Mount Pleasant, MI

About the Department

About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU

leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative

GPA

of 3.17.

CMU

is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU

employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark

CMU

culture that sets us apart from our peers by expecting

CMU

leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU

, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community.

CMU

does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE ).

If you wish to see “EEO is the Law” posters, please click here .

CMU

does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.

CMU’s Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu

Posting Ends

Open Until Filled

Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

(Open Ended Question)

1. * Are you currently an internal employee of CMU according to the university's definition?

   • Yes
   • No

2. * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").

   • Not Applicable
   • Dispatcher
   • Medical Faculty
   • Office Professional
   • P&A, SO or Faculty
   • Police
   • Public Broadcasting
   • Sergeant
   • Service Maintenance
   • Supervisory/Technical

3. * Do you have a bachelor's degree or an equivalent combination of education and experience that equates to at least four years?

   • Yes
   • No

4. * Do you have experience in financial operations, including but not limited to, budget development management and financial reconciliations?

   • Yes
   • No

5. * Applicants for this position are subject to the following NCAA Bylaws: click here to view the NCAA Bylaws. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by CMU, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by CMU?

   • Yes
   • No

Optional & Required Documents

Required Documents 1. Resume/Curriculum Vitae 2. Cover Letter Optional Documents 1. Recommendation Letters