Assistant Registrar, Athletic Evaluation

Job Summary

As the Assistant Registrar, Athletic Evaluation for Student Records, this position is responsible for the day-to-day administrative oversight of processing of student-athlete academic records, including but not limited to admissions, competition eligibility, compliance monitoring, and progress to degree. They serve as the primary Enrollment Services contact and the campus subject matter expert on NCAA, Big West Conference, and other NCAA conference eligibility criteria and rules, ensures compliance and reports any concerns or violations to the campus NCAA Compliance Officer in CSULB Athletics.

Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student-centered and equity-minded approach in all communication and service efforts.

Key Responsibilities

• Day to day administrative oversight of processing of student-athlete academic records, including but not limited to admissions, competition eligibility, compliance monitoring, and progress to degree. Serves as primary Enrollment Services contact and campus subject matter expert on NCAA, Big West Conference, and other NCAA conference eligibility criteria and rules, ensures compliance and reports any concerns or violations to campus NCAA Compliance Officer in CSULB Athletics.
• Maintenance, implementation, configuration, updating, testing, and overall support of Athletics module student information systems.
• Plans, organizes, and manages the work of the (2) Evaluator I staff assigned to the student-athlete admissions and eligibility support functions, including oversight of Club Sports eligibility processing.

Knowledge Skills and Abilities

Expert knowledge of NCAA and Big West conference regulations regarding student-athlete eligibility is essential. Strong supervisory, training, and staff management skills, along with the ability to excel under pressure while balancing multiple priorities and deadlines. Proficiency in student information systems, academic advising, and student records is necessary, as well as excellent analytical skills for troubleshooting complex system issues. The ability to make accurate recommendations for policy and procedural improvements, interpret and apply academic and administrative policies, and organize multiple priorities independently is crucial. A functional understanding of database structures, information systems, and various software tools is needed, along with the ability to quickly learn new systems and communicate effectively with campus users. Strong communication skills, both verbal and written, are important, as is the ability to establish and maintain successful working relationships within the university community. Sound judgment, ensuring data integrity, treating all customers with professionalism, and maintaining a safe work environment.

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Job Summary

As the Assistant Registrar, Athletic Evaluation for Student Records, this position is responsible for the day-to-day administrative oversight of processing of student-athlete academic records, including but not limited to admissions, competition eligibility, compliance monitoring, and progress to degree. They serve as the primary Enrollment Services contact and the campus subject matter expert on NCAA, Big West Conference, and other NCAA conference eligibility criteria and rules, ensures compliance and reports any concerns or violations to the campus NCAA Compliance Officer in CSULB Athletics.

Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student-centered and equity-minded approach in all communication and service efforts.

Key Responsibilities

• Day to day administrative oversight of processing of student-athlete academic records, including but not limited to admissions, competition eligibility, compliance monitoring, and progress to degree. Serves as primary Enrollment Services contact and campus subject matter expert on NCAA, Big West Conference, and other NCAA conference eligibility criteria and rules, ensures compliance and reports any concerns or violations to campus NCAA Compliance Officer in CSULB Athletics.
• Maintenance, implementation, configuration, updating, testing, and overall support of Athletics module student information systems.
• Plans, organizes, and manages the work of the (2) Evaluator I staff assigned to the student-athlete admissions and eligibility support functions, including oversight of Club Sports eligibility processing.

Knowledge Skills and Abilities

Expert knowledge of NCAA and Big West conference regulations regarding student-athlete eligibility is essential. Strong supervisory, training, and staff management skills, along with the ability to excel under pressure while balancing multiple priorities and deadlines. Proficiency in student information systems, academic advising, and student records is necessary, as well as excellent analytical skills for troubleshooting complex system issues. The ability to make accurate recommendations for policy and procedural improvements, interpret and apply academic and administrative policies, and organize multiple priorities independently is crucial. A functional understanding of database structures, information systems, and various software tools is needed, along with the ability to quickly learn new systems and communicate effectively with campus users. Strong communication skills, both verbal and written, are important, as is the ability to establish and maintain successful working relationships within the university community. Sound judgment, ensuring data integrity, treating all customers with professionalism, and maintaining a safe work environment.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in applicable field and three years of professional experience in Student Athletics required (admissions and records, monitoring admissions to degree, conference compliance, in Higher Education).

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

ES Student Records

Classification

Student Services Professional III

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $5,595 - $5,933 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $5,540 - $7,893 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Long Beach State Athletics is committed to following NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations. Therefore, the incumbent is required to maintain a working knowledge of these rules and regulations.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

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