Assistant Registrar - Athletics

EXPIRED

Posting Details

Position Information

Job Title

Assistant Registrar - Athletics

Full Time/Part Time

Full Time

FLSA

Exempt

General Job Description

View Full Description

Posting Details

Position Information

Job Title

Assistant Registrar - Athletics

Full Time/Part Time

Full Time

FLSA

Exempt

General Job Description

This is a professional position responsible for serving as the National Collegiate Athletic Association (

NCAA

) certification officer in the Office of the Registrar. Responsible for obtaining, evaluating, and documenting student-athlete academic credentials in accordance with

NCAA

and conference rules and regulations. Ensures compliance with federal financial aid enrollment requirements while ensuring that university policies and federal regulations are followed. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Associate Registrar.

Essential Job Functions

Obtains and evaluates academic credentials for each student-athlete to determine eligibility status and files appropriate documentation to support certification.

Completes certification of

NCAA

requirements of academic performance program via

NCAA

software portal.

Updates and monitors student-athlete and team

NCAA

eligibility and provides response to

NCAA

requests for information.

Manages and maintains all student-athlete eligibility certification documentation.

Maintains working relationship with appropriate campus departments and completes documents that support communication between departments.

Monitors enrollment status of student-athletes, managers, practice players, and graduate assistants in collaboration with the athletics department.

Assists in answering routine questions concerning university and departmental policies and procedures. Escalates issues to appropriate staff.

Understands and applies the Family Educational Rights and Privacy Act (

FERPA

) as it relates to students’ privacy rights with student records.

Compiles and submits various special, monthly, quarterly, annual, and ad hoc reports.

Scans electronic images into imaging database, performs verification, and links imaged documents to the student information system.

Archives records in accordance with retention requirements.

Maintains and updates departmental policies and procedures for athletic eligibility.

Stays abreast of

NCAA

and conference rules and regulations applicable to student-athlete eligibility.

Reviews and updates student records in order to comply with federal financial aid enrollment requirements.

Non-Essential Job Functions

Assists other positions within the Registrar’s Office as needed.

Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities

The individual must possess the following skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodations, using some other combination of skills and abilities.

Knowledge of, or ability to learn, university policies and procedures.

Knowledge of, or ability to learn, federal, state, and local laws related to the area of responsibility.

Knowledge of, or ability to learn, university degree requirements.

Knowledge of records administration and maintenance techniques and procedures.

Skill in using computer applications such as spreadsheet, database, and word processing software.

Ability to understand and communicate

NCAA

and conference rules and regulations related to athletic eligibility.

Ability to assess individual student-athletes’ academic needs relative to

NCAA

progress towards degree requirements.

Ability to interpret complex documents and perform analysis.

Ability to accurately prepare and maintain records, files, and reports.

Ability to communicate effectively in both oral and written form.

Ability to explain policies and procedures to students, faculty, and staff.

Ability to maintain effective interpersonal relationships.

Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.

Ability to set priorities and complete assignments on time.

Ability to learn office- and university-specific software.

Ability to work with and maintain confidential information.

Ability to maintain currency of knowledge, including changes in rules and regulations related to the area of responsibility.

Physical Demands

Required Education

Completion of at least two years of college coursework or an Associate’s degree is required. Related experience may be substituted for required education on a basis set forth by the Department of Human Resources.

Required Experience and Training

Two years of related experience is required.

Preferred Qualifications

Bachelor’s degree is preferred. Experience with

NCAA

athletic compliance or experience in a registrar’s office or other comparable area is preferred.

Special Conditions for Eligibility

This is a security-sensitive position subject to criminal record check.

This is an IT-sensitive position subject to the Computer and Network Security policy.

Min Pay Rate

Mid Pay Rate

Salary Information

Hiring Salary - $50,000

Specific Job Requirements/Duties for this Posting

Is Background Check Required?

No

Benefit and Retirement Eligibility

This position is eligible for participation in the Teacher Retirement System of Texas (

TRS

) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

EEO Statement

Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

Posting Detail Information

| Posting Number | S2024-026 | | Candidates Eligible to Apply | Open to current SFA employees only | | Number of Positions Available | 1 | | Posted Date | 02/26/2024 | | Review Start Date | 03/01/2024 | | Close Date | 03/01/2024 | | Work Schedule | | | Open Until Filled | No | | Special Instructions to Applicants |
Desired start date is March 11, 2024. | | Posting Quick Link | https://careers.sfasu.edu/postings/11231 |

Contact Information

| Contact Name | Dalia Duran | | Contact Phone | (936) 468-2120 | | Contact Email | dalia.duran@sfasu.edu | | Contact Information | |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a current employee of the university?

   • Yes
   • No

2. * Which of the following best represents your education background?

   • Completed High School Diploma or GED
   • Completed some college
   • Completed Associates Degree
   • Completed Bachelor's Degree
   • Completed Master's Degree
   • Completed Doctoral Degree or ABD

3. (Open Ended Question)

4. * Which of the following best represents the number of years experience you possess relating to the job to which you are applying?

   • Less than two years
   • Two to three years
   • Four to five years
   • Six to seven years
   • Eight to nine years
   • Ten or more years

5. * Describe any work experience relevant to this posting.

(Open Ended Question)

Documents Needed To Apply

Required Documents 1. Resume 2. List of References Optional Documents

Apply Now

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