Assistant to the Athletic Director

Wayne State University is searching for an experienced Assistant to the Athletic Director at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

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Assistant to the Athletic Director

Wayne State University is searching for an experienced Assistant to the Athletic Director at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

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Job Purpose

In accordance with the mission of Wayne State University and the Department of Athletics, the individual will assist in administering all aspects related to the Athletic Department and provide executive-level administrative and professional support to the Director of Athletics. This position serves as the first point of contact to the Athletics Director (AD) internally and externally, assisting with a variety of administrative responsibilities, many of which are sensitive and confidential in nature. The assistant manages administrative functions, serves as an information hub on behalf of the AD and maintains a high level of awareness of the AD’s priorities. The position will manage competing priorities in a fast-paced environment and must be able to evaluate and set work priorities according to the needs of the office. Must be able to work independently, proactively, and collaboratively.

Essential Functions

 

Manage all administrative tasks related to the AD’s office, including managing email communication, scheduling, coordinating travel, organizing events, preparing presentations, and tracking deadlines.

 

Effectively and professionally represent the AD’s office, as appropriate, in internal and external meetings and events. Serves as liaison between the AD’s office and other offices at the University.

 

Manage, track, and help triage and respond to internal and external communications between the AD and other parties and ensuring appropriate follow through.

 

Manage complex business travel, purchases, and financial transactions in compliance with university and NCAA policies.

Serve as the supervisor for student workers that work the Front Desk of the Athletic Department Office.

 

Manages assigned projects through all phases from initiation to completion and evaluation. Maintains confidentiality and exercises discretion with private and/or sensitive information.

 

Deliver programmatic and administrative support for in-person and virtual team meetings and all-hands, including scheduling, booking rooms, event registration, inviting and coordinating speakers, drafting agendas, preparing materials and handouts, and other coordination as needed.

 

Perform other related duties as assigned.

 

WORK CONTEXT

 

Job Reports to: Vice President/AVP/Dean.

 

Leadership Accountability: Implements operating plans.

 

Supervisory Accountability: Supervises associates below supervisory level.

 

Organizational Accountability: Manages work group within a sub-unit of a department.

 

Financial Accountability: Approves expenditures.

 

Customer Accountability: Interfaces with customers outside the S/C/D.

 

Freedom to Act: Subject to general input from supervisor.

 

Qualifications:

MINIMUM QUALIFICATIONS

 

Education    

• Bachelor's degree
• Bachelor's degree from an accredited college or university in sports administration, marketing, public relations, business administration or related field required.

 

Experience   

• Experienced (minimum 2 years of job-related experience)
• Prior experience working to deadlines and remaining flexible and resourceful. 

 

Knowledge, Skills, and Abilities

• Excellent communication skills, a high degree of discretion, a commitment to providing excellent service and building positive working relationships, and attention to details are equally important.
• Ability to interact diplomatically and efficiently with a broad range of individuals, including donors, trustees, coaches/staff, students, university administrators, and external colleagues.
• Strong organizational and supervisory skills. Ability to handle multiple tasks, delegating when necessary, and completing work within deadlines in a changing environment with multiple priorities.
• Proficient computer skills in Microsoft Office Suite and Windows based systems, in addition to working knowledge in other programs (Adobe, Scheduling Software).

 

School/College/Division:

H90 - Athletics

Primary department:

H9001 - Athletics

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
  
• Salary minimum: $46,400
• Salary hire maximum: $55,000

Working conditions:

Willingness to work in a competitive environment and adjust to a flexible work schedule (i.e., early morning, evenings and weekends will be required). Occasional travel, including overnight travel, to coordinate and manage offsite events, gatherings, greet guests and donors, etc.

Job openings:

• Number of openings: 1
• Reposted position: No
  

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

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