Assistant to the Head Football Coach

EXPIRED

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Specialist

Job Duties:

Reporting to the Chief of Staff, act as an administrative assistant to the Head Coach and the Chief of Staff. Coordinate the efforts of the Head Coach and Chief of Staff with various major department functions and initiatives. Manage special projects for the Head Coach and Chief of Staff; prepare correspondence for staff and coaches, oversee calendars and schedule for the Head Coach and Chief of Staff; and serve as point of contact for internal and external constituents.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Specialist

Job Duties:

Reporting to the Chief of Staff, act as an administrative assistant to the Head Coach and the Chief of Staff. Coordinate the efforts of the Head Coach and Chief of Staff with various major department functions and initiatives. Manage special projects for the Head Coach and Chief of Staff; prepare correspondence for staff and coaches, oversee calendars and schedule for the Head Coach and Chief of Staff; and serve as point of contact for internal and external constituents.

Additional responsibilities include providing administrative support to the football coaching staff and Director of Football Operations in the areas of travel, expense accounts, expense reports, recruiting logs and correspondence. A working knowledge of State, University, NCAA and B1G rules and regulations is required to successfully fulfill the obligations of this job.

Key Job Responsibilities:

• Serves on committees and attends meetings, representing the interests of the unit or program

• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

• Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems

Department:

Athletics, Football

Compensation:

Salary is determined based on qualifications, with a minimum starting salary of $55,000.

Required Qualifications:

• Knowledge of NCAA and B1G rules and regulations
• Effective decision-making skills
• The ability to identify and develop alternative courses of action
• Knowledge of public relations and interpersonal relationship skills
• Knowledge of office management practices and procedures
• Knowledge of reimbursement and expense account processes and procedures
• Organizational skills and the ability to handle multiple tasks and details efficiently, often with numerous interruptions
• Excellent oral and written communication skills
• Project management methods
• The work environment requires that the incumbent communicate courteously, following customer service standards with customers and co-workers under stressful circumstances. The work must be performed within time constraints, meeting delivery schedules and internal deadlines
• Physical ability to type at a keyboard and use a computer terminal for up to two hours at a time, several times a day.

Education:

Bachelor’s degree preferred

How to Apply:

To ensure full consideration, please submit your completed application no later than 11:55 p.m. CST on the Apply By date. Your application should include:

  1. A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.

1. A comprehensive resume.

Please note that reference checks will be conducted for finalists. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.

Conditions of Appointment: This is a 100% Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Kayla Weisensel at kw4@athletics.wisc.edu or by phone at 608-262-6340. Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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