Assoc. Director, Business Operations (Football)

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Associate Director, Football Operations/Special Assistant to Head Football Coach is responsible for supporting the Head Football Coach with daily administrative and operational support of the Football program. Moreover, the Associate Director, Football Operations exercises authority and accountability when responding to inquiries and resolving complex issues.

JOB FUNCTIONS                                                                                                       

Manage and coordinate the Head Football Coach’s daily calendar (up to 6 months in advance). Handle all football operations and recruiting expense reports for Head Football Coach  Assist with responding to correspondence on behalf of the Head Football Coach.  Coordinate travel arrangements, and reservations, as needed.  Schedule and facilitate speaking engagements and appearances for Head Football Coach and prepare notes and talking points.  Greet and provide general support for visitors. Serve as liaison between the HFC and other departments within athletics and across campus. Answer phone calls for Head Coaches Office, provide information to callers/and if needed direct calls to appropriate football personnel staff.  Facilitate and plan all autograph signing sessions and donation requests for HFC.  Respond to all head coach fan mail and monitor public email account.  Assist football communications staff with executing media requests for HFC.  Supervise HFC office interns and volunteers.  Work with Compliance office on maintaining procedural policies pertaining to the HFC.  Point person for UM Football Alumni within the football office, plan annual alumni functions with Rick Remmert.  Assist HFC/wife with football ticket requests and football game suite arrangements.  Coordinate with ticket office purchase and distribution of UM football tickets for local youth league.  Maintain file system for important and confidential documents given to HFC.  Act as liaison between the football office and Head Coaches Wife/staff wives.  Maintain the Head Coaches Office suite. 

Coordinator of the U Network 

• Maintain and carry on the vision of the U Network created by former Head Coach Mark Richt.

• Help Hurricane Football Alumni navigate life after football (college, NFL) by providing mentorship, job opportunities, resume assistance and networking opportunities.

• Plan and execute an annual job fair and luncheon for former hurricane football players. 

• Maintain and continue to build the U Network database of companies (requires continued outreach to current database members and research to add new companies.)

• Continue to foster relationships and collaboration with Toppel Career Center on campus to assist with our efforts. 

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Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Associate Director, Football Operations/Special Assistant to Head Football Coach is responsible for supporting the Head Football Coach with daily administrative and operational support of the Football program. Moreover, the Associate Director, Football Operations exercises authority and accountability when responding to inquiries and resolving complex issues.

JOB FUNCTIONS                                                                                                       

Manage and coordinate the Head Football Coach’s daily calendar (up to 6 months in advance). Handle all football operations and recruiting expense reports for Head Football Coach  Assist with responding to correspondence on behalf of the Head Football Coach.  Coordinate travel arrangements, and reservations, as needed.  Schedule and facilitate speaking engagements and appearances for Head Football Coach and prepare notes and talking points.  Greet and provide general support for visitors. Serve as liaison between the HFC and other departments within athletics and across campus. Answer phone calls for Head Coaches Office, provide information to callers/and if needed direct calls to appropriate football personnel staff.  Facilitate and plan all autograph signing sessions and donation requests for HFC.  Respond to all head coach fan mail and monitor public email account.  Assist football communications staff with executing media requests for HFC.  Supervise HFC office interns and volunteers.  Work with Compliance office on maintaining procedural policies pertaining to the HFC.  Point person for UM Football Alumni within the football office, plan annual alumni functions with Rick Remmert.  Assist HFC/wife with football ticket requests and football game suite arrangements.  Coordinate with ticket office purchase and distribution of UM football tickets for local youth league.  Maintain file system for important and confidential documents given to HFC.  Act as liaison between the football office and Head Coaches Wife/staff wives.  Maintain the Head Coaches Office suite. 

Coordinator of the U Network 

• Maintain and carry on the vision of the U Network created by former Head Coach Mark Richt.

• Help Hurricane Football Alumni navigate life after football (college, NFL) by providing mentorship, job opportunities, resume assistance and networking opportunities.

• Plan and execute an annual job fair and luncheon for former hurricane football players. 

• Maintain and continue to build the U Network database of companies (requires continued outreach to current database members and research to add new companies.)

• Continue to foster relationships and collaboration with Toppel Career Center on campus to assist with our efforts. 

• Assist former UM football players that leave early for the NFL to return to UM and finish their degree.

• Create marketing materials for the initiative. 

• Provide guidance and guests speakers to recruiting to promote the U Network to prospective recruits.

Coordinator of the UM Women’s Football Clinic 

• Organize efforts for a women’s Football 101 clinic held in our IPF. 

• Create marketing materials, email distribution and social media publicity for the clinic.

• Solicit businesses for donations for goody bag giveaways, prizes, and vendor opportunities.

• Work with Hurricane Sports Properties to obtain sponsorship for clinic. 

• Assist with coordinating clinic responsibilities for HC and assistant coaches. 

• Collaborate with head football coach’s wife and football staff wives on their event participation.  

• Facilitate catering for event.

Coordinator for UM Footballs Wives Annual Football Trip 

• Plan and execute details for the football wives annual trip.

• Research restaurants within the city for the wives dinner. 

• Coordinate tickets, credentials and any additional events surrounding the trip.

Bowl Game and Championship Game Logistics (football families)

• Collaborate with DFO to plan trip for football staff families during bowl games.

• Assist with the distribution of tickets for bowl games. 

• Organize catering for wives and their children during trip.

• Point person for all wives’ events/excursions organized for bowl trip.

On UM Football Game Days, assist on distribution of tickets to UM Football Alumni. 

Assist with the execution of the annual Footballs Awards Show and Senior Day.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

QUALIFICATIONS                                                                                                    

Education:

Bachelor’s Degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form

• Knowledge of business and management principles

• Ability to direct, manage, implement, and evaluate department operations

• Commitment to the University’s core values

The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A11

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