Associate Athletic Director/Director of Convocation Center (30330)

Position Information

Posting Detail Information

Working Position Title

Associate Athletic Director/Director of Convocation Center (30330)

Classification

Sr Events Coordinator

Position Number

00030330

Open Date

View Full Description

Position Information

Posting Detail Information

Working Position Title

Associate Athletic Director/Director of Convocation Center (30330)

Classification

Sr Events Coordinator

Position Number

00030330

Open Date

01/29/2026

Close Date

02/16/2026

Priority Review Date

Employee Class

Staff

Full-Time/Part Time

Full-Time

FTE

1.00

Position Status

Regular

FLSA

Exempt

Job code

0102

Union Representation

Union

Union Code

AFC - AFSCME C, Local #1890

Unit/Department

Convocation Center

College/Unit

Convocation Center

Division

Div Intercollegiate Athletics

Location

CC 203

Link to Department Website or Custom Search Page

https://niuhuskies.com/

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

| Overview |
Northern Illinois University is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world and currently servesmore than 16,000 students. NIU’s vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world. Centrally located in DeKalb, Northern is 30 miles west of Aurora, 65 miles west of Chicago, 36 miles west of Naperville, and 45 miles southeast of Rockford. | | Position Summary |
The individual in this position is responsible for managing events and part-time event staff including security and parking. This includes scheduling staff and coordinating arrangements for events, group meetings, and conventions for the Convocation Center at Northern Illinois University. Excellent judgment must be used for all decisions made by this individual. This individual will also be an influence in the greater DeKalb area. They are responsible for all physical arrangements incidental to public functions. He/she will perform their duties with minimal supervision. This position will directly manage 3-4 full-time Events Administrators, 2-3 graduate assistants, and 100-200 part-time event staff. | | Essential Duties and Responsibilities |
Convocation Center Oversight – 35%

• Day to day oversight of the Convocation Center to include supervisory oversight of four full-time professional staff positions.
• Conducts regular meetings with each direct report, assesses and monitor progress, and creates a cohesive team that effectively administers the department’s operations and initiatives. This includes an evaluation of the organization’s efficiencies and effectiveness and making organizational changes for improvement.
• Conducts regularly scheduled staff meetings.
• Provides mentorship, training, and annual evaluations accordingly.
• Directs oversight of all students/extra help employment to ensure training for customer service and risk management at all events.
• Supervises the coordination of Media Services for video shoots during the sports season.

Leadership, Representation, & General Administration – 20%

• Serves as a Department Head within Intercollegiate Athletics attending Department Head meetings, presenting at Athletics Town Hall upon request, and providing recommendations to upper management accordingly.
• Participates on University committees as requested/required.
• Provides leadership, developing strategic and operational short and long-term plans to effectively administer the day-to-day oversight of the Convocation Cener. This includes the development and implementation of department and administrative policies and procedures.
• Ensures safety of all Convocation Center patrons to include policy review/updates, working with Senior Administration to minimize risk management at all events held within the Center.
• Monitors business procedures for compliance with University and Department policies and procedures; Ensures cash handling operations are consistent with Internal Auditor’s recommendations.

Budget & Event Responsibilities – 15%

• Conducts facility tours with clients.
• Consults with finance department to review billing for events and assists in the collection of final payments.
• Serves as a liaison between client and director regarding contracts and event services.
• Regularly reviews fees and conducts market analysis.
• Obtains or monitors the acquisition of necessary permits, licenses, and insurance to conduct events and meetings.

Revenue Generation & Strategic Plan – 15%

• Oversees Convocation Center revenue generation initiatives to include partnership with NIU Athletics Development unit, reviewing and implementing new revenue generation ideas as determined appropriate and in consultation with senior administration.
• Coordinates and implements NIU Athletics Strategic Plan pillars accordingly and as required/requested by senior administration.
• Oversees all marketing initiatives within Convocation Center to ensure promotion of events and reviews contracts accordingly to ensure ROI is positive for all events, whether financial or community awareness based.
• Determines and authorizes costs for event related services.

Policies & Procedures – 10%

• Develops, updates, and implements instructions and maintains policies and procedures for handling emergency situations involving the safety of large crowds of people and physical facilities.
• Serves as liaison for any medical or police needs.
• Coordinates Emergency plans in all security areas which included physical security surveys as well as lighting surveys.
• Creates and maintains four athletic team operational facility manuals.

Other Related Duties – 5%

• Performs other related duties assigned.

| | Minimum Required Qualifications (Civil Service) |
1. High School graduation or equivalent. 2. Any combination totaling four (4) years (48 months) from the following categories: 1. Progressively more professional work experience in event coordination. 2. College course work in any discipline, as measured by the following conversion table or its proportional equivalent: - 60 semester hours equals one (1) year (12 months) - 90 semester hours equals two (2) years (24 months) - 120 semester hours equals three (3) years (36 months)

| | Knowledge, Skills, and Abilities (KSAs) (Civil Service) |
1. Knowledge of arena entertainment management or athletic management. 2. Knowledge of crowd control, food service or ticket control. 3. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. 4. Skill in coordinating assignments and schedules within a large University environment. 5. Skill in considering the relative costs and benefits of potential actions to choose the most appropriate one. 6. Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. 7. Ability to work collaboratively and building strategic relations with colleagues, coworkers, constituents, and volunteers. 8. Ability to effectively plan, delegate, and supervise the work of others. 9. Ability to interact/communicate in a positive matter with a diverse clientele. 10. Ability to communicate effectively in writing as appropriate for the needs of the audience. 11. Ability to identify problems, evaluate alternatives, and implement effective solutions.

| | Specialty Factors (Civil Service) |
N/A | | Preferred Qualifications (Civil Service) |
- Bachelor’s Degree in Business Administration, Sports Management, Facility Management, or a related field.

| | Minimum Required Qualifications (SPS) |
N/A | | Additional Requirements (SPS) |
N/A | | Preferred Qualifications (SPS) |
N/A | | Physical demands/requirements |
- General office requirements. - This position requires flexible availability; Includes days, nights, and weekends as needed.

|

Appointment and Compensation Details

Appointment and Compensation Details

| Anticipated Appointment Start Date | 03/01/2026 | | Anticipated Appointment End Date | | | Percent of Staff Year | 1.00 | | Standard Hours Per Week | 37.50 | | Working Hours | Varies; Days/Nights/Weekends | | Salary | $60,000.00 - $70,000.08/Annually; NIU offers a robust benefits package. | | Hourly or Semi-monthly Pay Rate/Range | $2,500.00 - $2,916.67/Semi-monthly | | Earn Type | Salary |

Application Procedure

Application Procedure

| Application Procedure |
Application Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.

   • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.

3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu

4. Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Senior Events Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

  • Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.

• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

| | Special Instructions | | | Quick Link to Applicant | https://employment.niu.edu/postings/8... | | Is Background Check Required? | Yes | | EEO Statement Summary |
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560 | | Visa Policy |

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

| | ADA Accommodation |
NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu. | | Safety Information |
NIU provides annual reports on campus security and fire safety.
Read the Annual Security and Fire Safety Report.
Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy. |

Applicant Documents

Required Documents 1. Resume/Curriculum Vitae 2. Cover Letter 3. List of at least 3 Professional References

Optional Documents 1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256) 2. Transcripts (unofficial with official required at hire) 3. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?

   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD

2. * Have you attached all transcripts to support the degrees you are submitting for consideration?

   • Yes
   • No

3. * How many years of experience do you have in this type of position?

   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

4. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)

(Open Ended Question)

1. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable

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