Associate Athletics Director, Compliance & Governance

Position Title:

Associate Athletics Director, Compliance & Governance

Position Type:

Regular

Hiring Range:

$115,200 - $143,987 annually; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Annual

A.   POSITION PURPOSE
 

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Position Title:

Associate Athletics Director, Compliance & Governance

Position Type:

Regular

Hiring Range:

$115,200 - $143,987 annually; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Annual

A.   POSITION PURPOSE
 

This position is primarily responsible for overseeing Santa Clara University’s compliance with National Collegiate Athletic Association (NCAA),West Coast Conference (WCC), College Sports Commission (CSC) and applicable governing bodies, as well as institutional, state and federal laws, policies and procedures pertaining to intercollegiate athletics; ensuring and monitoring that the University's athletic programs and employees are compliant with all applicable governing bodies’ rules and regulations; ensuring effective operation of compliance monitoring systems including: managing financial aid planning and operations, tracking roster management and eligibility of student-athletes to represent the institution, supporting Name, Image and Likeness monitoring and education and advising campus constituents on legislation, policies, and procedures related to intercollegiate athletics compliance services. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Oversee the Compliance Program

A.  Governance & Compliance

• Organize and manage all assigned aspects of Athletics Compliance activities.

• Oversee the management of any compliance software platforms, including the NCAA, Teamworks and CSC applications.

• Track both state and federal legal movement including legislative proposals, laws and legal proceedings and cases.

• Manage NCAA, WCC and other governing bodies legislative processes including proposal development and voting procedures.

• Serve as a compliance liaison to the NCAA, CSC and NCAA offices,.

• Conduct thorough investigations of known, alleged or potential rules violations in accordance with institutional policies and procedures. Report and document violations as required.

• Maintain and implement compliance policies and procedures, including regular assessment and development of new forms and procedures, as necessary.

• Manage compliance staff and oversight of compliance operations related to recruiting, NCAA transfer portal, playing and practice seasons, camps and clinics, personnel and athletics eligibility. 

• Process all NCAA, WCC and other applicable compliance related waivers.

• Manage NCAA annual reporting requirements including accurate and timely submission of NCAA and WCC required reporting (e.g., Sponsorship & Demographic Reporting, APR, GSR, etc.).. 

 

B. Roster Management and Eligibility Certification

• Manage initial eligibility certification for all incoming student-athletes.

• Manage student-athletes’ athletics participation records for continuing eligibility certification.

• Maintain roster and squad list records, which includes roster maintenance in all internal and external softwares (e.g. Teamworks, College Athlete Payment System, etc.) as required by the applicable governing bodies.

• Support Senior Associate Athletics Director, Academic, Compliance and Student Services with final continuing eligibility certification with the Registrar’s Office, faculty athletic representative, athletics academic advisors and compliance services staff

• Collaborate with the academic support staff on academic matters affecting student-athletes’ eligibility.

• Manage and educate student-athletes’ Name, Image and Likeness reporting requirements to protect athletics eligibility, including oversight of NIL GO, Influencer and other applicable platform processes. 

C.  Financial Aid and Housing

• Primarily responsible for the administration and monitoring of athletics scholarships in accordance with NCAA, CSC and institutional rules and regulations.

• Primarily responsible for athletics processes related to student-athlete housing. 

• Lead the department’s effort as the primary liaison with the Office of Financial Aid and the Office of Housing.

• Collaborate with the Athletics Business Office to ensure usage of specified funds complies with NCAA,WCC, CSC and other applicable regulations.

• Administer and process athletics aid agreements.

• Collaborate with Senior Athletics Director, Academics, Compliance and Student Services as well as other appropriate institutional staff on financial aid projections and future roster planning.

D.  Rules Education and Interpretations

• Research and share applicable rules interpretations with the necessary staff and involved parties. 

• Oversee department’s educational efforts regarding NCAA, WCC, CSC and institutional and departmental rules and regulations to all internal and external constituents.

• Act as a liaison, where appropriate with other departments and divisions within the University and related outside groups (alumni, parents) as appropriate to given areas of responsibility.

• Monitor industry best practices regarding rules awareness and processes for coaches and staff.

• Attend NCAA or other applicable regional seminars regarding rules compliance.

Student Services

• Conduct annual compliance meetings with each team.

• Collaborate with Senior Athletics Director, Academics, Compliance and Student Service department personnel on the annual review of the of Student-Athlete Handbook.

• Collaborate with applicable staff on programming related to compliance topics (e.g. gambling, NIL, etc.)

• Support other student services programming as requested. 

 Sport Supervision

• Provide support services for assigned programs as designated by the Athletics Director.

• Assist with the development and implementation of assigned program schedules, ensuring consistency between other programs, and with an understanding of the financial and facilities resources available to each assigned program.

• Work with appropriate program staff, while adhering to relevant policies and guidelines, to recommend to the Director of Athletics, or her designee, reasonable financial considerations (e.g., staffing levels, operational support, scholarship allocations, etc.) for assigned programs. 

• Approve intercollegiate schedules for assigned sports.

• Ensure that NCAA requirements are met in the areas of scheduling, playing, and practice seasons for assigned programs.

• Staff each home intercollegiate competitive event for assigned programs.

• Monitor compliance with all relevant rules and regulations, including but not limited to, NCAA, WCC, other conferences, and the University.

• Assist assigned programs in developing a clear concept of recruiting needs, including the development of recruiting strategies.

• Conduct annual performance reviews of head coaches of assigned sports and oversee the performance review process of assistant coaches and other relevant program staff members.

 

1. Other duties as assigned.
   

 

C.   PROVIDES WORK DIRECTION 

Direct and supervise compliance staff.  

 

D.   GENERAL GUIDELINES 

Recommends initiatives and implements changes to improve quality and services.

Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. 

Maintains contact with customers and solicits feedback for improved services.

Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

Researches and develops resources that create timely and efficient workflow.  

Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. 

Prepares and submits reports as requested and required.

Develops and implements guidelines to support the functions of the unit.
 

E.   QUALIFICATIONS
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. 

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge

•  Strong Working knowledge of NCAA,CSC and other applicable rules and regulations.  Legal background preferred. 

Skills 

  Proven organizational skills with the ability to handle multiple tasks.

  Demonstrated skills in oral and written communication.

  Strong computer skills including familiarity with Word and Excel
 

Abilities

 Ability to work in a fast paced, competitive environment.

 Ability to interpret complex rules and regulations

 Education
Bachelor’s degree required. Master’s, law or other advanced degree preferred.

 Years of Experience

 Eight to ten years of experience required working in an intercollegiate athletics compliance environment or other relevant, equivalent experience or education. 
 

F.   PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.  A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. 

• Considerable time is spent at a desk using a computer terminal.  

• May be required to travel to other buildings on the campus.

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

• May be required to occasionally travel to outside customers, vendors or suppliers.
   

G.   WORK ENVIRONMENT
  

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. 

• Typical office environment.

• Mostly indoor office environment.

• Offices with equipment noise.

• Offices with frequent interruptions.

_ Telecommute _

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

 

_ EEO Statement _

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws.  For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at  https://www.scu.edu/title-ix/. 

 

_ Clery Notice of Availability _

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 

_ Americans with Disabilities Act _

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities.  Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at (408)554-4392. Please note : This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact hrservicedesk@scu.edu.

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