Associate Director, Athletic Sales and Development

Summary of Position

To identify, cultivate, solicit, acknowledge and steward donors for major gifts, annual gifts and planned gifts by managing a portfolio of prospects, including developing solicitation materials, stewardship of new and existing donors, and tracking and recording progress. Prospects may include individuals, corporations, and foundations. Serves as a team leader for other department Development Officers.

Position Information

Essential Functions and Responsibilities: Supervises development position.

Manages a portfolio of major donor prospects with focus on major gifts and planned gifts. Responsible for identifying, cultivating, soliciting, acknowledging, and stewarding prospects and donors for major and planned gifts.

Develops and manages an annual giving portfolio with focus on upgrading annual donors to higher gift levels.

Maintains personal contact and establishes own schedule for face-to-face contact. Performs face-to-face cultivation, solicitation and stewardship. Hosts prospects and donors on and off campus, locally and nationally; travel required.

Conducts own prospect research using internet resources and delivered software to identify and categorize prospects, donors, giving levels, wealth capacity and affiliation/interest.

Assembles research results; analyzes data, and prepares effective, accurate and timely reports and other documents to support development strategies and activities.

Summary of Position

To identify, cultivate, solicit, acknowledge and steward donors for major gifts, annual gifts and planned gifts by managing a portfolio of prospects, including developing solicitation materials, stewardship of new and existing donors, and tracking and recording progress. Prospects may include individuals, corporations, and foundations. Serves as a team leader for other department Development Officers.

Position Information

Essential Functions and Responsibilities: Supervises development position.

Manages a portfolio of major donor prospects with focus on major gifts and planned gifts. Responsible for identifying, cultivating, soliciting, acknowledging, and stewarding prospects and donors for major and planned gifts.

Develops and manages an annual giving portfolio with focus on upgrading annual donors to higher gift levels.

Maintains personal contact and establishes own schedule for face-to-face contact. Performs face-to-face cultivation, solicitation and stewardship. Hosts prospects and donors on and off campus, locally and nationally; travel required.

Conducts own prospect research using internet resources and delivered software to identify and categorize prospects, donors, giving levels, wealth capacity and affiliation/interest.

Assembles research results; analyzes data, and prepares effective, accurate and timely reports and other documents to support development strategies and activities.

Demonstrates ability in grant and proposal writing at appropriate levels for varied proposal development. Prepares proposals and written solicitation materials.

Maintains an active understanding of the programs to which assigned and translates those programs to opportunities for donor support. Also maintains broad understanding of the College as a whole.

Plans and coordinates donor cultivation and stewardship events as assigned.

Communicates effectively with donor's or prospect's legal or financial advisors, when needed.

Tracks prospect and donor progress by utilizing the necessary departmental prospect management processes.

Plans and organizes all aspect of the department's underwriting program. Assists in major gifts, planned giving, grant activities, and membership services.

Responsible for the successful cultivation, solicitation of all underwriting accounts.

Assists with the successful cultivation, solicitation of major donors.

Assists with the successful cultivation of membership support.

Develops budgets, timeline and revenue goals for above activities.

Works in the creation of new scholarships and gifts and in the stewardship of existing scholarships and gifts; identifies, cultivates and solicits prospects for gifts; assists in the building and managing a database of donors and prospects; Cultivates and stewards prospects and donors by hosting prospects and donors on and off campus; maintains appropriate contact with prospects and donors, including attending University, Penguin Club and Athletic events.

Ability to work a flexible schedule, including night and weekends.

Other Functions and Responsibilities: Assists with training new hires.

Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule: Travel and work nontraditional hours.

Supervision Exercised: Supervision is exercised over staff and students.

Reports to: Executive Director of Intercollegiate Athletics

Qualifications and Competencies

Required Certifications and/or Licensures: Varies

Knowledge, Skills, and Abilities:

Knowledge of: University policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management.

Skill in: Use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.

Ability to: Collect data, establish facts, and draw valid conclusions; determine material and equipment needs; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one tasks to another; work independently and in a team environment; develop and maintain effective working relationships.

(*) Developed after employment.

Minimum Qualifications: At least a bachelor’s degree; 2 or more years of work experience in a collegiate athletic environment.

Preferred Qualifications: A master’s degree in sports management, business, marketing, or another directly related field; three years of intercollegiate working experience and previous supervisory experience.

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