Asst AD for Academics and Student Athlete Adv

Caldwell University invites applications for a full-time Assistant Athletic Director for Academics and Student Athlete Advisor. Reporting directly to the Assistant Vice President/Director of Athletics with a dotted line to the Assistant Vice President for Academic Support Services. The position is responsible for assisting with the administration of all aspects of Caldwell University’s NCAA Compliance/ Student-Athlete advising  and other responsibilities included but are not limited to; advising, programming, retention efforts, registration, and data reporting. Job duties include, but are not limited to:

1. Monitor student-athlete academic progress through daily contact with the University’s Retention Specialist, meetings with the students-athletes, and progress report data. Provide outreach to student-athletes who obtained a D or F as a midterm grade, create intervention plans, and provide the Athletic Department with regular updates on the progress of the student-athletes. Keep supervisors, coaches and athletic administrators informed of student progress. Coordinate with advising team through weekly meetings and daily communications to ensure academic standing and athletic eligibility of student-athletes. 

2. Academically counsel student-athletes, monitor their progress towards a degree, and NCAA academic eligibility as outlined by institutional requirements and NCAA legislation.

3. Provide reports on academic retention, midterm and final grades, progress toward degree, graduation rates to Assistant Vice President/Director of Athletics, the Compliance and Athlete staff and Assistant Vice President for Academic Support Services.

4. Meet with all student-athletes for course registration (check games/class schedule conflicts) and other advising concerns.

5. Emailing and communicating with each professor at the start of every semester with their list of student-athletes and establish themselves as the point of contact for academic concerns. Create, distribute, and collect conflict letters for all teams. Including communication with professors about game changes throughout the semester.

6. Assist with creating incoming student-athletes  class schedules during the summer and winter. Meet with incoming freshmen student athletes during orientation to ensure they are aware of academic requirements.

7.  Assist in tracking admissions and initial NCAA eligibility status of incoming prospective student-athletes. Complete preliminary transcript evaluation.

8. Assist with collecting and compiling required departmental and NCAA eligibility forms as well as all required forms for official/unofficial visits, promotional activities, outside competition and NLI requests.

9. Assist in maintaining NCAA squad lists, team practice schedules, and countable athletically related activities for all teams.

10. Manage the athletic scholarship program. Work with coaches through the admissions process.  Work with the AVP, Athletics to approve scholarships and help facilitate the signing process. Serve as the liaison between coaches and admissions, financial aid and other campus departments.

11. Coordinate and monitor the Athletic Department Cougar Enrichment Program.  Monitor attendance, prepare study hall reports for coaches and maintain advising files.

12. Assist with coordinating educational sessions for student-athlete welfare programming including, but not limited to; student-athlete orientation, alcohol education, managing stress and time, career preparation, etiquette training, financial literacy, nutrition, etc.

13. Assist with developing and maintaining a comprehensive compliance program with rules education for student-athletes, coaches, and administrators.

14. Complete NCAA reports including Academic Performance Census and Graduation Rates Report.

15. Serve as the primary person in charge of the integration, onboarding and continuing usage of the Teamworks: Compliance + Recruiting Program

Caldwell University invites applications for a full-time Assistant Athletic Director for Academics and Student Athlete Advisor. Reporting directly to the Assistant Vice President/Director of Athletics with a dotted line to the Assistant Vice President for Academic Support Services. The position is responsible for assisting with the administration of all aspects of Caldwell University’s NCAA Compliance/ Student-Athlete advising  and other responsibilities included but are not limited to; advising, programming, retention efforts, registration, and data reporting. Job duties include, but are not limited to:

1. Monitor student-athlete academic progress through daily contact with the University’s Retention Specialist, meetings with the students-athletes, and progress report data. Provide outreach to student-athletes who obtained a D or F as a midterm grade, create intervention plans, and provide the Athletic Department with regular updates on the progress of the student-athletes. Keep supervisors, coaches and athletic administrators informed of student progress. Coordinate with advising team through weekly meetings and daily communications to ensure academic standing and athletic eligibility of student-athletes. 

2. Academically counsel student-athletes, monitor their progress towards a degree, and NCAA academic eligibility as outlined by institutional requirements and NCAA legislation.

3. Provide reports on academic retention, midterm and final grades, progress toward degree, graduation rates to Assistant Vice President/Director of Athletics, the Compliance and Athlete staff and Assistant Vice President for Academic Support Services.

4. Meet with all student-athletes for course registration (check games/class schedule conflicts) and other advising concerns.

5. Emailing and communicating with each professor at the start of every semester with their list of student-athletes and establish themselves as the point of contact for academic concerns. Create, distribute, and collect conflict letters for all teams. Including communication with professors about game changes throughout the semester.

6. Assist with creating incoming student-athletes  class schedules during the summer and winter. Meet with incoming freshmen student athletes during orientation to ensure they are aware of academic requirements.

7.  Assist in tracking admissions and initial NCAA eligibility status of incoming prospective student-athletes. Complete preliminary transcript evaluation.

8. Assist with collecting and compiling required departmental and NCAA eligibility forms as well as all required forms for official/unofficial visits, promotional activities, outside competition and NLI requests.

9. Assist in maintaining NCAA squad lists, team practice schedules, and countable athletically related activities for all teams.

10. Manage the athletic scholarship program. Work with coaches through the admissions process.  Work with the AVP, Athletics to approve scholarships and help facilitate the signing process. Serve as the liaison between coaches and admissions, financial aid and other campus departments.

11. Coordinate and monitor the Athletic Department Cougar Enrichment Program.  Monitor attendance, prepare study hall reports for coaches and maintain advising files.

12. Assist with coordinating educational sessions for student-athlete welfare programming including, but not limited to; student-athlete orientation, alcohol education, managing stress and time, career preparation, etiquette training, financial literacy, nutrition, etc.

13. Assist with developing and maintaining a comprehensive compliance program with rules education for student-athletes, coaches, and administrators.

14. Complete NCAA reports including Academic Performance Census and Graduation Rates Report.

15. Serve as the primary person in charge of the integration, onboarding and continuing usage of the Teamworks: Compliance + Recruiting Program

16. Facilitate student athlete applications for NCAA and CACC scholarships, grants and student-athlete development programming.

17. Serve as the advisor for the Student-Athlete Mentor Program, organizing programming for first-year student-athletes in coordination with the Mentors.

Master’s degree in a related field plus one to two years of effective experience is required. Knowledge of NCAA Policies, Procedures and Eligibility Requirements.  

To apply:

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life.

Caldwell University is an Equal Opportunity employer and is strongly committed to diversity, equity and inclusion within its community.

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