Asst AD for Facilities and Operations

This position is responsible for manage the day-to-day operations of the Richie Regan Recreation and Athletic Center. Additionally, this position oversees the coordination of event and game management and facility scheduling for all athletic home contests, university special events, and external special events. This position also oversees the day-to-day contact with physical plant, housekeeping and outside vendors.

Duties and Responsibilities:

Oversee athletic facility operations and events
• Provide daily supervision and oversight for the operations of the athletics facilities including the establishment and implementation of operating procedures and policies. Provide training opportunities to student and intern staff as to the execution of such procedures.
• Secure opening and closing of buildings according to schedule; as well as security of buildings at all times. Manage schedule and space utilization (set-up, clean-up, IT support, AV support).
• Coordinate facility use with Athletics, academic departments, intramurals, club sports, recreational and wellness operations, student organizations, other institutional departments, and external organizations
• Receive and approve requests for athletics facilities and usage.
• Create, monitor, and communicate the facility schedule with all necessary parties.
• Direct operations, maintenance of facilities and grounds, and utilization of all athletics and recreational controlled facilities in conjunction with campus services.
Develop and monitor facility policies and procedures.
• Communicate orally and in writing facility policies and procedures with all individuals utilizing and working in the Richie Regan Recreation & Athletic Center and Athletic outdoor facilities.
• Review policies and procedures annually for any changes or additions.
• Recruit, hire, train, supervise, and evaluate the athletics event staff including student workers.
• Develop and implement an extensive student employee training program, ensure safety and develop/distribute monthly employee work schedules.
• Actively research and remain current with trends in the fitness and facilities management fields.
Manage 3rd party special events.

This position is responsible for manage the day-to-day operations of the Richie Regan Recreation and Athletic Center. Additionally, this position oversees the coordination of event and game management and facility scheduling for all athletic home contests, university special events, and external special events. This position also oversees the day-to-day contact with physical plant, housekeeping and outside vendors.

Duties and Responsibilities:

Oversee athletic facility operations and events
• Provide daily supervision and oversight for the operations of the athletics facilities including the establishment and implementation of operating procedures and policies. Provide training opportunities to student and intern staff as to the execution of such procedures.
• Secure opening and closing of buildings according to schedule; as well as security of buildings at all times. Manage schedule and space utilization (set-up, clean-up, IT support, AV support).
• Coordinate facility use with Athletics, academic departments, intramurals, club sports, recreational and wellness operations, student organizations, other institutional departments, and external organizations
• Receive and approve requests for athletics facilities and usage.
• Create, monitor, and communicate the facility schedule with all necessary parties.
• Direct operations, maintenance of facilities and grounds, and utilization of all athletics and recreational controlled facilities in conjunction with campus services.
Develop and monitor facility policies and procedures.
• Communicate orally and in writing facility policies and procedures with all individuals utilizing and working in the Richie Regan Recreation & Athletic Center and Athletic outdoor facilities.
• Review policies and procedures annually for any changes or additions.
• Recruit, hire, train, supervise, and evaluate the athletics event staff including student workers.
• Develop and implement an extensive student employee training program, ensure safety and develop/distribute monthly employee work schedules.
• Actively research and remain current with trends in the fitness and facilities management fields.
Manage 3rd party special events.
• Make all necessary arrangements for scheduled and approved internal and external programming, (i.e., athletic tournaments, concerts, career days, speakers, etc.).
• Assist with events as needed and serve as onsite manager coordinating staffing, concessions, security, etc.
• Work directly with University Special Events Coordinator to execute contracts.
• Oversee facility and equipment services including the coordination, set up and breakdown, delivery of equipment from the university physical plant, and coordination with housekeeping services.

Required Qualifications:

Bachelor’s degree

Desired Qualifications:

1- 3 years experience in facility management.

Licenses and Certificates:

CPR/First Aid Certification essential.

Salary Range:

40,000 - 55,000

Exempt/Nonexempt: Exempt

Physical Demands: General Office Environment

Special Instructions to Applicants:

Benefits Information:

Full Time Benefits

Life today is complex. That’s why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.

These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at https://www.shu.edu/human-resources/benefits.html.

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

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