Athletic Business Manager

Athletics Business Manager

SUMMARY

The position of Athletics Business Manager encompasses all aspects related to business transactions within the Department of Athletics.  The Athletics Business Manager will assist and support the Director of Athletics in day-to-day business activities associated with the 17 programs in the Department.  Summary of duties and responsibilities include but are not limited to the following:

·         Assistant Financial Officer

·         Student Worker Coordinator

·         Human Resource Liaison

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Manager

·         Track by sport recruiting fuel, medical expenses, postage, telephone and printing

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Athletics Business Manager

SUMMARY

The position of Athletics Business Manager encompasses all aspects related to business transactions within the Department of Athletics.  The Athletics Business Manager will assist and support the Director of Athletics in day-to-day business activities associated with the 17 programs in the Department.  Summary of duties and responsibilities include but are not limited to the following:

·         Assistant Financial Officer

·         Student Worker Coordinator

·         Human Resource Liaison

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Manager

·         Track by sport recruiting fuel, medical expenses, postage, telephone and printing

·         Process all key request, computer request, email request, phone request

·         Works with other Departments on campus to process necessary documents as needed, Food Services, Resident Life, Student Affairs

·         Answers general questions related to all areas of Athletic Department to visitors

Department Travel Coordinator

·         Process student group travel requests and reconcile expenses, post trip

·         Process team travel and travel advance requests

Financial Officer

·         Deposit/Code Athletic revenue into proper accounts, gate receipts, fund raising, donations etc…

·         Process all purchase orders/invoices for all Athletic programs

·         Manage Departmental credit cards for all programs including operations, subscriptions and medical expenses.

·         Process payments for memberships, subscriptions and dues

·         Track internal real time budget

·         Code all transactions

·         Submit all transactions for 17 programs to finance office at months’ end

·         Reconcile all supporting documentation for departmental, team travel and medical expenses to charges on statement

·         Code all credit card transactions for each program

·         Reconcile receipts to charges on the statement

·         Maintain budgets for Departments foundation accounts by making deposits and processing check request as needed

·         Make budget adjustments as needed under the direction of the Director of Athletics

·         Prepare each account for new fiscal year

·         Communicate budget issues to Director of Athletics

Human Resource Liaison

·         Process all transaction forms for full-time, part-time and graduate assistants as well as special event workers

·         Process employee request forms and ads for open positions

·         Process termination forms as needed

·         Assist in setting up necessary appointments for employees and HR

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED :

College course work and knowledge of public school or preferably college athletics.  Excellent computer, written and oral communication skill, engaging welcoming personality, ability to work with public and field general questions regarding Department of Athletics, ability to multi-task, initiative, high level of computer skills and ability to maintain confidentiality.

PREFERRED :   Bachelor’s Degree in Business related field with specific experience in Athletics.

Founded in 1909 as a teachers’ college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 5,500 students and the campus is situated in rural Oklahoma. The main campus located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.

Salary will be commensurate with qualifications and experience. The preferred start date is September 1, 2025. Review of applications will begin immediately and continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 25 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire. 

It is Southeastern Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process.  Failure to provide an original social security card will delay the hiring process and ability to begin employment.

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