Athletic Operations and Facilities Lead - Emergency Hire

Working Title: Athletic Facilities & Operations Lead

Classification Title: Athletics Administration Professional II

Position Details

Emergency Hire - Temporary position lasting at most 90 days with an option of being extended to 180 days.

Position Summary

Under the general guidance of the Associate Athletic Director of Facilities and Operations (AAD), the Athletic Facilities and Operations Lead performs a full range of administrative and analytic work to ensure the successful operation of competitions and events within the Sac State Division I Intercollegiate Athletics program.

The Athletic Facilities and Operations Lead is responsible for planning and coordinating all phases of operations and facilities for the competitions of 21 intercollegiate sports teams and events (e.g. fundraisers) for various teams and Athletics’ administration. The incumbent oversees, as designated, the planning, preparation and execution of intercollegiate contests and special events at various Sacramento State athletic venues, this includes coordinating events at, and ensuring the maintenance of, six separate venues where events often take place at multiple venues simultaneously.

Duties include, but are not limited to: scheduling and providing lead work direction to casual workers, special consultants and volunteers who work events as: ushers, security, and other personnel who set up/break down venues. The incumbent schedules game officials and in-game management and works closely with designees from visiting teams; serves as a liaison to outside agencies or entities related to the program, prepares research and analysis leading to cost effective event operations, develops plans and projections, evaluates and reconciles budget reports, and determines operational methods, processes, and procedures to achieve programmatic goals. The incumbent also ensures compliance with campus policies and procedures, and with NCAA regulations and/or other entities governing the operations of Sac State’s Division I Intercollegiate Athletics program.

This position requires the ability to work evening and weekend events and maintaining communication with vendors and co-workers after hours, on weekends and holidays to make cost effective and timely alternate arrangements when necessary.

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Working Title: Athletic Facilities & Operations Lead

Classification Title: Athletics Administration Professional II

Position Details

Emergency Hire - Temporary position lasting at most 90 days with an option of being extended to 180 days.

Position Summary

Under the general guidance of the Associate Athletic Director of Facilities and Operations (AAD), the Athletic Facilities and Operations Lead performs a full range of administrative and analytic work to ensure the successful operation of competitions and events within the Sac State Division I Intercollegiate Athletics program.

The Athletic Facilities and Operations Lead is responsible for planning and coordinating all phases of operations and facilities for the competitions of 21 intercollegiate sports teams and events (e.g. fundraisers) for various teams and Athletics’ administration. The incumbent oversees, as designated, the planning, preparation and execution of intercollegiate contests and special events at various Sacramento State athletic venues, this includes coordinating events at, and ensuring the maintenance of, six separate venues where events often take place at multiple venues simultaneously.

Duties include, but are not limited to: scheduling and providing lead work direction to casual workers, special consultants and volunteers who work events as: ushers, security, and other personnel who set up/break down venues. The incumbent schedules game officials and in-game management and works closely with designees from visiting teams; serves as a liaison to outside agencies or entities related to the program, prepares research and analysis leading to cost effective event operations, develops plans and projections, evaluates and reconciles budget reports, and determines operational methods, processes, and procedures to achieve programmatic goals. The incumbent also ensures compliance with campus policies and procedures, and with NCAA regulations and/or other entities governing the operations of Sac State’s Division I Intercollegiate Athletics program.

This position requires the ability to work evening and weekend events and maintaining communication with vendors and co-workers after hours, on weekends and holidays to make cost effective and timely alternate arrangements when necessary.

FLSA : Exempt

CSU Classification Salary Range : $4,908 per month (Step 1) - $7,150 per month (Step 20)

Hiring Range/Rate : $28.32 per hour

Salary Grade/Range : 1

Time Base : Hourly-Intermittent

Work Hours : Hours will vary based on operational needs; ability to work evenings and weekends required.

Department Information

The program of Intercollegiate Athletics is organized and conducted as an integral part of the total educational program of the University. Academic excellence and athletic accomplishments go hand in hand at Sacramento State. There are three separate and
unique missions in this program: to contribute to the educational objectives of the University; to provide a healthy, competitive athletic experience to individual student-athletes; to serve as a public relations vehicle within the community.

The Department of Intercollegiate Athletics offers both academic courses and an intercollegiate athletics program. Academic courses offer the opportunity for individuals to gain knowledge and understanding in a particular area of expertise related to intercollegiate athletics.

Sacramento State has made a strong commitment to the achievement of national excellence at the NCAA Division I level. It also is committed to maintaining an equitable program between men and women. Intercollegiate Athletics are members of the Big Sky,
Big West, Western Athletic Conference, Mountain Pacific Sports Federation and American Athletic Conferences. http://hornetsports.com/landing/index

Minimum Qualifications

Experience and Education:
Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

Experience:

• Experience coordinating venue and event operations.

Knowledge/Skills/Abilities:

• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Strong organizational skills to effectively handle multiple priorities.
• Strong problem-solving skills to anticipate problems and address them proactively.
• Ability to understand and follow prescribed rules, processes and procedures.
• Ability to effectively train others and provide lead work direction.
• Ability to make independent decisions, maintain confidentiality, and exercise sound judgment.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or oral presentations.
• Demonstrated ability to establish and maintain effective and collaborative working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Working knowledge of budget policies and procedures plus operational and fiscal analysis for resource planning and management.
• Ability to use Microsoft Excel to prepare expenditure plans and/or projections and to track and reconcile expenses.
• Skill in the research and interpretation of policies and procedures, including skill in the collection, evaluation, interpretation and use of information or data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with broad administrative or programmatic impact and implications.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Work Schedule Requirements:

• Ability to work evenings, weekends, and holidays, as needed

Condition of Employment:

• Ability to complete the background check process.

Preferred Qualifications

• Knowledge of applicable university infrastructure, policies, and procedures.
• Experience hiring, training and scheduling employees who perform work for athletic events.
• Experience managing athletic facilities and/or events.
• Experience working in an institution of higher education.
• Knowledge of NCAA policies and regulations.
• Experience using Astra Scheduling System.

Documents Needed to Apply

• Resume

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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