Athletic Operations Assistant (Part-Time)

Job Details

The Part-Time Operations Assistant will support the daily operations of the athletic department. This role is ideal for individuals who are passionate about collegiate athletics and are looking to gain hands-on experience in athletic operations, and event coordination. The exact duties of this position will be determined based on the experiences and strengths of the successful candidate and may include but not be limited to business operations, event and contest management, transportation, and scheduling.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Support business operations using Workday, an enterprise resource planning (ERP) software that helps manage financials, human resources, and other administrative functions.
• Assist in contest and event planning and management, including scheduling, venue preparation, and on-site coordination.
• Assist in the coordination of travel and hospitality, ensuring proper arrangements for transportation, lodging, and meals for teams and staff.
• Assist in the coordination of contest officials, including scheduling, communication, and ensuring proper accommodations for referees and umpires.

Competencies (Knowledge, Skills, and Abilities Required):

Job Details

The Part-Time Operations Assistant will support the daily operations of the athletic department. This role is ideal for individuals who are passionate about collegiate athletics and are looking to gain hands-on experience in athletic operations, and event coordination. The exact duties of this position will be determined based on the experiences and strengths of the successful candidate and may include but not be limited to business operations, event and contest management, transportation, and scheduling.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Support business operations using Workday, an enterprise resource planning (ERP) software that helps manage financials, human resources, and other administrative functions.
• Assist in contest and event planning and management, including scheduling, venue preparation, and on-site coordination.
• Assist in the coordination of travel and hospitality, ensuring proper arrangements for transportation, lodging, and meals for teams and staff.
• Assist in the coordination of contest officials, including scheduling, communication, and ensuring proper accommodations for referees and umpires.

Competencies (Knowledge, Skills, and Abilities Required):

• Technological Proficiency: Competence with software and tools related to program management, recruitment, and communication. 
• Effective Communication: Excellent verbal and written communication skills for engaging with student-athletes, colleagues, alumni, and other stakeholders.
• Teamwork and Collaboration: Ability to work effectively within a collaborative athletic department and contribute to the institution's broader mission.
• Organizational Skills: Ability to manage multiple responsibilities, including scheduling, budgeting, and program logistics, efficiently and effectively.
• Commitment to Student-Athlete Success: Dedication to supporting student-athletes' academic, personal, and professional development.

Minimum Education and Experience Requirements:
Education:

• Bachelor’s degree preferred

AND
Experience:

• Proficiency with cloud-based software solutions; Workday experience preferred 
• Knowledge of Microsoft Office products 

Work Shift

Rotating (United States of America)

Worker Sub Type

Regular

Primary Location Address

3243 School House Lane, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

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