Athletic Student Data Manager & NCAA Compliance Assistant

Carson-Newman University is a Christian, liberal arts-based University built upon the Lordship of Jesus Christ as evidenced historically and revealed in the Scriptures.

Our mission as Christian educators is to help our students reach their full potential as educated citizens and worldwide servant leaders. 

Job Title:      AthleticStudent Data Manager & NCAA Compliance Assistant         

Department:   Athletics/NCAA Compliance        

Reports To:   Vice President & Director of Athletics as well as the Associate Athletic Director of Compliance

Location:   On-site

FLSA Status: Non-Exempt

Annual duration: 12-month

Expected hours per week: Full-time ,   including some nights and weekend work.

Carson-Newman University is a Christian, liberal arts-based University built upon the Lordship of Jesus Christ as evidenced historically and revealed in the Scriptures.

Our mission as Christian educators is to help our students reach their full potential as educated citizens and worldwide servant leaders. 

Job Title:      AthleticStudent Data Manager & NCAA Compliance Assistant         

Department:   Athletics/NCAA Compliance        

Reports To:   Vice President & Director of Athletics as well as the Associate Athletic Director of Compliance

Location:   On-site

FLSA Status: Non-Exempt

Annual duration: 12-month

Expected hours per week: Full-time ,   including some nights and weekend work.

Supervisory Responsibilities:  Oversees Compliance  GA and interns, volunteers or equivalent team of part–time and/or student workers    

Summary Description:   The Athletic Data and Roster Manager, Assistant Internal Affairs, will ensure all Carson-Newman Athletic team rosters are kept up to date within the University systems and the NCAA applications. The position will ensure an accurate flow of information between coaches, compliance, admissions, financial aid and athletic trainers for all incoming, transfers and return student athletes. In addition to this responsibility, this role will be the main athletic liaison to HR when onboarding new athletic hires, GA’s and student workers.     

Essential Functions:

• As an intentionally Christian academic community hiring Christian educators, all employees will be expected to advance the mission, vision, and identity of Carson-Newman University as defined in university policy and expressed in our strategic plan and are expected to work as cooperative and collegial members of the University.
• The University expects all employees to conduct themselves in a manner that is appropriate for a Christian institution and to be worthy examples in moral conduct and behavior for the students of the University and fellow employees both on and off campus.
• Regular attendance during scheduled work hours reflects a commitment to our shared mission and the campus community.
• All work must be performed in alignment with the terms of the signed contract, if applicable.

• As Christian educators, all employees of the University should regularly attend and actively participate in a local church.

• Daily update and manage Athletic rosters to ensure up to date accuracy using internal software, SPRY and Institutional workflows.

• Collaborate with Coaching staff to ensure accuracy and efficiency during student signing periods.

• Update and manage accuracy with student date within the Institutional systems, assist with collecting data for internal and external reports.

• Oversee all paperwork and workflows with HR when onboarding new Athletic department coaches, GA’s, Work Students and Staff.

• Fostering a collaborative work environment.

• Liaise with Admissions, Financial Aid and HR departments on a daily basis.

• Manage the requests and workflows from SPRY with onboarding new students and financial aid contracts.

• Maintain accurate records and make sure all systems are backed up on a regular basis.

• Provide regular information on progress with new student athletes to Compliance Director and Coaches.

• Monitor new student athletes onboarding into the school with NCAA Applications, SPRY, Institutional software applications.

• Assist Associate Athletic Director of Compliance, Internal Affairs with requests for data reports and student onboarding.

This description is designed to describe the general nature of the job and is not intended to be an exhaustive list of all responsibilities, skills and duties. Other duties and responsibilities may be assigned and included in assessments and reviews.

Education:  Bachelars Degree is preferred but not essential

Experience:    3+ years of relevant experience within an office environment, accountancy, data entry, computer skills are essential. Must be organized. 

Required Skills:   – Demonstrates appropriate knowledge to perform work; spends majority of time on tasks related to own job responsibilities. Must be organizing and understand spreadsheets, excel, word and Outlook. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions. Supervisory Responsibilities: – Typically oversees GA’s, interns, volunteers or equivalent team of part–time and/or student workers  Problem Solving: Independence of Action: – Works with minimal supervision on difficult work assignments, conferring with direct reports on unusual matters – Follows precedents and procedures – Organizes work of direct reports and may set priorities within general guidelines established by manager – Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

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