Athletics Advancement Administrator

Tampa, FL, United States

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• Job Identification 42454
  
• Job Category Univ Advancement
  
• Posting Date 01/15/2026, 10:36 PM
  
• Apply Before 01/22/2026, 10:36 PM
  
• Degree Level Bachelor's Degree
  
• Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
  
• Essential Personnel No
  

Apply Now

View Full Description

Athletics Advancement Administrator

Tampa, FL, United States

Be the First to Apply

• Job Identification 42454
  
• Job Category Univ Advancement
  
• Posting Date 01/15/2026, 10:36 PM
  
• Apply Before 01/22/2026, 10:36 PM
  
• Degree Level Bachelor's Degree
  
• Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
  
• Essential Personnel No
  

Apply Now

Job Description

The USF Department of Intercollegiate Athletics is an integral part of USF and its mission by sponsoring a diverse and nationally competitive Division I athletic program. The program serves several significant constituencies, including its student-athletes, who are students first. The most important priority of the program is the progress of the student-athletes toward graduation. Other priorities include the health, fitness and emotional development of student-athletes at USF. Intercollegiate Athletics provide a sense of collegiality, allegiance, and pride for students, staff, faculty, alumni, boosters and the greater Tampa Bay community at large and serves as a focal point for their support. Within the framework of competitive excellence, Intercollegiate Athletics at USF are also a contact vehicle leading supporters to a greater awareness of the University's mission, academic programs and prominence as an educational institution.
 

The Advancement Administrator in the Bulls Club performs a wide variety of administrative tasks, some of which are complex in nature and are mostly confidential related to donors and prospects for development purposes. These tasks include preparing documents, correspondence and spreadsheets and gathering/compiling information from sources such as the CRM about specific donor/prospect and the proposed planned giving vehicle. The Advancement Administrator also stewards donors based on appropriate levels of giving. Create check requests for non-event BC invoices to submit to ABO. Donor mileage reimbursements, personal reimbursements for Bulls Club staff, vendor invoice payments for Bulls Club operational expenses. The development specialist also reconciles Foundation credit card statements for all cardholders. Assist with Bulls Club event operations as needed.

Responsibilities

• Assists with USF Foundation check requests, deposits, tracks invoices, credit card transactions, orders needed supplies, routes mail and incoming calls. Provides follow up with appropriate departments; interacts with other departments to answer related routine questions and concerns related to Bulls Club. Schedules appointments and performs other duties related to maintaining the Deputy Athletic Director/Assoc. VP for Development and DO's calendar; may schedule and coordinate meetings including with University Advancement, and conferences, including travel arrangements.
• Order and maintain prospect and donor gifts or other items used for development functions and for proper stewarding of our donors.  Oversee the stewardship process, from acknowledging contributions to ensuring donor recognition and engagement activities. The Advancement Administrator will collaborate with fundraising teams to create personalized stewardship plans for major donors, manage stewardship events, and produce impact reports to showcase the outcomes of their generosity.  
• Provides confidential administrative support to the Deputy Athletic Director/Assoc. VP for Development and Bulls Club Development Officers (DO ' s). Performs a wide variety of word processing and spreadsheet assignments which contain confidential donor information and requires research to complete. Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as for wills, trusts and probate.
• Conducts routine, specific and factual information about specific donors/prospects and the proposed planned giving vehicle from such sources as the CRM. Monitors gift planning web pages and reviews web site usage for the purpose of identifying prospects and other information useful to the Deputy Athletic Director/Assoc. VP of Development and DOs for developing strategies for increased web usage by donors and prospects.
• Provides other job duties as assigned.

 

Qualifications

This position requires a Bachelor’s degree with at least 1 year of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill...) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws: 

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.  This job description does not constitute an employment contract.  

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4202 East Fowler Avenue, Tampa, FL, 33620, US

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