Athletics Business Coordinator

United States

Job Description

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary

The Athletics Business Coordinator provides general bookkeeping to the athletics department and has the primary responsibility for the purchasing and deposit processing functions in the department. This position assists other administrative personnel and coaching staff with business operational needs. Finally, this position will assist in various revenue generating functions, including the contracting of outside event rentals, contracting of summer camps, and management of the concessions program.

The ideal candidate will have an interest in athletics, strong communication skills, and have a basic understanding of general accounting principles.

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Athletics Business Coordinator

United States

Job Description

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary

The Athletics Business Coordinator provides general bookkeeping to the athletics department and has the primary responsibility for the purchasing and deposit processing functions in the department. This position assists other administrative personnel and coaching staff with business operational needs. Finally, this position will assist in various revenue generating functions, including the contracting of outside event rentals, contracting of summer camps, and management of the concessions program.

The ideal candidate will have an interest in athletics, strong communication skills, and have a basic understanding of general accounting principles.

Workplace Requirements:

• Must be available to work nights, weekends, and holidays as event schedule requires
• This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440, work arrangements may be subject to change.

Requirements

• Bachelor’s degree
• One or more (1+) years of related experience

Skills 

• Must be able to correspond professionally both in writing and orally
• Must be familiar with MS Office Suite

Essential Functions

• Implements, administers and evaluates day-to-day business and administrative activities of the department, function or program 
• Provides input on the budget, budget planning and other financial matters 
• Assists in managing unit budgets and monitors and approves expenditures 
• Organizes, manages and completes special projects 
• Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program
• Manages the department’s relationships with outside vendors for concessions operations.
• Acts as the department’s liaison to the procurement and payables offices on campus.
• Analyzes and interprets policies; develops, revises and implements procedures 
• Performs all other duties as assigned

Additional Functions

• Processes departmental deposits with University Cashier and Development Office 
• Works with development and ticket office on reconciliations as required 
• Keeps accurate records of deposits processed for auditing
• Processes paper invoices and check requests for payment in a timely manner
• Monitors expense reports for accuracy and fiscal compliance, aids coaches and staff in processing reports as needed 
• Opens purchase orders and process payments as goods are received 
• Keeps an accurate record of all payments processed for auditing   
• Assists with the contracting and management of the concessions program

Rice University HR | Benefits:  https://knowledgecafe.rice.edu/benefits

Rice Mission and Values:  Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

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Job Info

• Job Identification 4500
  
• Job Category Staff - University Operations and Administration
  
• Posting Date 02/04/2025, 08:30 PM
  
• Degree Level Bachelor's Degree
  
• Job Schedule Full time
  

• Locations Tudor Fieldhouse 6100 Main Street, Houston, TX, 77005, US

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