Athletics Certification Officer

Posting Details

Position Information

Position Title

Athletics Certification Officer

Job Description

Job Summary:

The Athletics Certification Officer reports to the Registrar at The University of Tulsa (TU) and is primarily responsible for the institutional control of NCAA Compliance. Specifically, the position will complete eligibility certification of student-athletes in compliance with institutional, American Athletic Conference, and NCAA rules and regulations. The position will also maintain and manage all student-athlete records and documentation as it relates to eligibility as well as report all outcomes to the athletics department and NCAA.

Essential Functions (Responsibilities):

• Interprets NCAA academic regulations.

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Posting Details

Position Information

Position Title

Athletics Certification Officer

Job Description

Job Summary:

The Athletics Certification Officer reports to the Registrar at The University of Tulsa (TU) and is primarily responsible for the institutional control of NCAA Compliance. Specifically, the position will complete eligibility certification of student-athletes in compliance with institutional, American Athletic Conference, and NCAA rules and regulations. The position will also maintain and manage all student-athlete records and documentation as it relates to eligibility as well as report all outcomes to the athletics department and NCAA.

Essential Functions (Responsibilities):

• Interprets NCAA academic regulations.
• Access and review the NCAA Eligibility Center for initial eligibility documentation.
• Evaluate the transfer student-athlete’s eligibility by determining the number of degree applicable hours toward intended major and communicate this to the Athletics Compliance office and Office of Academic & Student Services (OASiS) prior to official recruiting visits.
• Analyze degree audits and complete the annual progress toward degree eligibility forms to confirm whether student-athletes meet continuing eligibility requirements by determining the number of degree applicable credit hours toward their major and entering into the applicable athletics database.
• Prepare and provide official certification of eligibility documents to the athletics department each academic year, semester, and for post-season play of all student-athletes.
• Manage and maintain all student-athlete eligibility certification documentation.
• Works closely with the athletics department, specifically, the Athletics Compliance and OASiS offices to communicate about student-athlete academic progress, degree requirements, and eligibility.
• Manage the completion and submission of the annual Academic Performance Rate (APR), NCAA Graduation Success Rate (GSR), and athletic Federal Graduation Rate (FGR) to the NCAA in coordination with the Athletics Compliance, OASiS, and Institutional Research offices.
• Assist the Athletics Compliance Office to file progress toward degree eligibility waivers when needed.
• Meet with the staff of the Athletics Department, academic, and compliance staff for regularly scheduled meetings to discuss emerging issues.
• Monitors the full-time enrollment status of student-athletes in accordance with NCAA rules and regulations.
• Codes student-athletes on and off the roster within the university system so that student-athletes receive appropriate academic support within the OASiS office.
• Utilizes appropriate systems and technologies for program tracking, record keeping, and internal communication, such as Colleague, Perceptive Content, Informer, Self-Service, Teamworks (ARMS), and NCAA Applications (Eligibility Center and Academic Portal).
• Attend annual NCAA Regional Rules Seminar and other training opportunities as necessary to remain current in all regulation conformances.
• Performs other duties as assigned by the Registrar.

Special Job Dimensions:

Working with highly sensitive or confidential information and outside of typical office hours may occur.

Note: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.

Required Qualifications

Knowledge/Skill/Ability

• Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency.
• Proficient with Microsoft Office Suite, computer software, and database formats.
• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Ability to communicate relevant information in an effective, accurate and professional manner.
• Ability to work independently as well as part of a team.
• Ability to maintain a high level of confidentiality.
• High attention to detail, demonstrated practice of establishing effective priorities and meeting
• deadlines.
• Ability to adapt to rapidly changing technology and business practices.

Equivalent Education/Experience

• Bachelor’s degree and three years of experience in a higher education setting.
• Experience preparing reports and forms, evaluating degree plans, and analyzing transcripts.
• Experience in academic records, institutional research, academic advising, student success, admissions, financial aid, or athletics academic support of compliance preferred.
• Experience with NCAA and conference rules and regulations, specifically NCAA Bylaw 14.
• Understanding of university academic policies and procedures, degree requirements, and athletics department and NCAA deadlines

Preferred Qualifications

None

Physical Demands

The physical demands for the Athletics Certification Officer position at the University of Tulsa are minimal. The job primarily involves working in a standard office environment. This means tasks are generally sedentary and involve typical office activities such as using a computer, attending meetings, and handling documents.

Posting Detail Information

| Posting Number | S1093P | | Open Date | 07/23/2025 | | Close Date | | | Open Until Filled | Yes | | Special Instructions to Applicants | | | Advertising Summary | |

EEO Statement

EEO Statement

| Eeo Statement Summary |
The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents 1. Resume

Optional Documents 1. Cover Letter

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