Athletics Chief of Staff Internship

EXPIRED

Position Department: Athletics Administration

Position School: Administration: No School

Overview:

Robert Morris University department of athletics offers a one-year internship position for an undergraduate interested in working in collegiate athletic administration. Our office will provide on-the-job training and applicants should possess an interest in pursuing a career in intercollegiate athletics. RMU Athletics seeks to hire an Intern to assist the department of athletics in supporting the day-to-day administration and guidance of RMU’s 16 sports programs. Position provides exposure to a variety of areas within the department of athletics including: strategic planning; budget management; alumni engagement; fundraising; contest management; student-athlete welfare issues and initiatives; diversity and inclusion initiatives; and staff oversight/management. Successful candidate will work closely with the Director of Athletics and Senior Associate Athletic Director in the areas of event management, community and campus relations and alumni engagement. In addition, those serving in an external affairs role with RMU Athletics will receive a comprehensive overview of athletic management including strategic planning, annual reporting, budgeting and leadership. Successful candidate must be organized, detailed oriented and committed to RMU Athletics team.

Responsibilities:

• Provide support to the day-to-day coordination of operational activities in the Athletic Director's Office including: preparing HR forms, tracking sick and vacation time for all full-time coaches and employees, compiling a monthly calendar and the department personnel directory, and assisting with administrative assignments for the Vice President and Director of Athletics; Deputy Athletics Director, Chief of Staff; & Athletics Administrative Services Coordinator • Provide support for game day operations as needed, including contributing to the planning, promotion and organization of departmental special events (annual golf fundraising tournament, hall of fame dinner, special game day promotions and the spring sports recognition banquet) as well as any post season championships or competition • Assist the department of athletics with alumni engagement, networking, and special events, including, but not limited to, Athletic Hall of Fame, letterwinner activities, tailgates, and homecoming festivities • Assist in arranging expense reports and travel for the Director of Athletics • Assist Deputy Athletic Director in annual planning process and outcomes assessments at all levels • Handle fine-tuned details of all events including relations with third-party vendors, game day operations student staff and venues plus guest invitations and RSVP’s • Help facilitate department internship program as ally with and mentor to team members • Provide proof reading of written materials and editorial commentary for all communication outreach, especially to those in the 20 to 30 year old age range • Identify areas for growth and enhanced engagement • Field and respond to all requests for mascot appearances and coordinate with performers • Attendance on game days and at key events, in addition to office hours as necessary • Other assignments designated by Director of Athletics and Senior Associate Athletic Director

Minimum Qualifications:

Required: Proficiency with personal computer applications (Word, Excel, Powerpoint); outstanding communication skills; ability to follow direction and to manage multiple projects simultaneously; detail-oriented; flexibility to intersperse simple tasks with important administrative responsibilities; confidentiality Preferred: Interest in athletic administration

Academic Years Preferred: Any Academic Year Will Be Considered

View Full Description

Position Department: Athletics Administration

Position School: Administration: No School

Overview:

Robert Morris University department of athletics offers a one-year internship position for an undergraduate interested in working in collegiate athletic administration. Our office will provide on-the-job training and applicants should possess an interest in pursuing a career in intercollegiate athletics. RMU Athletics seeks to hire an Intern to assist the department of athletics in supporting the day-to-day administration and guidance of RMU’s 16 sports programs. Position provides exposure to a variety of areas within the department of athletics including: strategic planning; budget management; alumni engagement; fundraising; contest management; student-athlete welfare issues and initiatives; diversity and inclusion initiatives; and staff oversight/management. Successful candidate will work closely with the Director of Athletics and Senior Associate Athletic Director in the areas of event management, community and campus relations and alumni engagement. In addition, those serving in an external affairs role with RMU Athletics will receive a comprehensive overview of athletic management including strategic planning, annual reporting, budgeting and leadership. Successful candidate must be organized, detailed oriented and committed to RMU Athletics team.

Responsibilities:

• Provide support to the day-to-day coordination of operational activities in the Athletic Director's Office including: preparing HR forms, tracking sick and vacation time for all full-time coaches and employees, compiling a monthly calendar and the department personnel directory, and assisting with administrative assignments for the Vice President and Director of Athletics; Deputy Athletics Director, Chief of Staff; & Athletics Administrative Services Coordinator • Provide support for game day operations as needed, including contributing to the planning, promotion and organization of departmental special events (annual golf fundraising tournament, hall of fame dinner, special game day promotions and the spring sports recognition banquet) as well as any post season championships or competition • Assist the department of athletics with alumni engagement, networking, and special events, including, but not limited to, Athletic Hall of Fame, letterwinner activities, tailgates, and homecoming festivities • Assist in arranging expense reports and travel for the Director of Athletics • Assist Deputy Athletic Director in annual planning process and outcomes assessments at all levels • Handle fine-tuned details of all events including relations with third-party vendors, game day operations student staff and venues plus guest invitations and RSVP’s • Help facilitate department internship program as ally with and mentor to team members • Provide proof reading of written materials and editorial commentary for all communication outreach, especially to those in the 20 to 30 year old age range • Identify areas for growth and enhanced engagement • Field and respond to all requests for mascot appearances and coordinate with performers • Attendance on game days and at key events, in addition to office hours as necessary • Other assignments designated by Director of Athletics and Senior Associate Athletic Director

Minimum Qualifications:

Required: Proficiency with personal computer applications (Word, Excel, Powerpoint); outstanding communication skills; ability to follow direction and to manage multiple projects simultaneously; detail-oriented; flexibility to intersperse simple tasks with important administrative responsibilities; confidentiality Preferred: Interest in athletic administration

Academic Years Preferred: Any Academic Year Will Be Considered

Wage: 7.25

Wage Frequency: Hourly

Is this position funded through Federal Work Study dollars?: No

Average Number of Hours Per Week: 12.5

Days of the Week to Work: Various

Anticipated Time Frames to Work: Various

Preferred Start Date: Sep 2, 2025

Anticipated End Date: May 8, 2026

Act 153 Clearance Required: No

Required To Pass a Motor Vehicle Report Check (If driving on behalf of the University): No

Required to Pass a Credit Check: No

Additional Posting Information: None

Special Applicant Instructions: None

Commitment to Diversity:

RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin.

Reasonable Accommodation Notice:

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please email humanresources@rmu.edu or call us at (412) 397-6270 if you require a reasonable accommodation to apply for a job or to perform your job.

Student Jobs for Academic Credit

Students may apply to use their on-campus job for academic credit. This is incumbent upon the student completing the application process through the Career & Professional Development Center and receiving approval from the appropriate department head. Visit www.rmu.edu/why-rmu/campus-experience/cpdc/students for more information).

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