Athletics Facilities Coordinator

EXPIRED

Position** Title:** Athletics Facilities Coordinator

Employee Classification: Event Planner,Sr

College/Division: Athletics

Department: 108000-ATHLETICS

Position** Title:** Athletics Facilities Coordinator

Employee Classification: Event Planner,Sr

College/Division: Athletics

Department: 108000-ATHLETICS

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $43,908.80

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt : Exempt

Summary: New Mexico State Athletics is home to 16 intercollegiate teams – and to some of the most dynamic sports squads in the nation. We look forward to you joining our team!

Classification Summary:
This position develops and implements current and long-term plans to ensure the efficient maintenance and operations of athletic venues, capital improvement building projects, resolution of external fan management issues, organizational structure and staffing, budget utilization, and event management. Position will work to provide leadership and advocacy for the student-athletes, coaches, and staff while ensuring alignment with department and University policies, procedures, and values. Position is also responsible for the daily management and oversight of all Athletic facilities, event management and operations.

Classification Standard Duties:
Manages and coordinates the day-to-day game day operations for all intercollegiate athletic events;
Oversees regular maintenance activities;
Serves as a liaison with internal and external constituencies regarding the use of athletic facilities;
Coordinates the implementation of facility improvements;
Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
Oversees and coordinates the activities of multiple contractors, vendors, and suppliers to University athletic facilities; represents the department on matters pertaining to athletic facilities.
Coordinates all invoicing for outside entities renting athletic facilities; monitors and controls contracts for compliance, cost-effectiveness, quality, and adherence to specifications and industry standards.
Manages and coordinates the establishment, preparation, and modification of athletic fields, facilities, and related equipment; Ensures game/tournament readiness, in compliance with NCAA Division I and conference regulations and standards.
Reviews and evaluates current and emerging facilities management needs for the various athletics programs; plans, develops, and oversees the implementation of integrated facilities development, renovation, repair, and/or maintenance projects and programs.
Develops and implements systems to maintain records and/or inventories on equipment, employees, facilities, and/or maintenance activities.
Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
Participates in the development of annual operating budgets and provides fiscal direction to the unit;
Performs other related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor’s degree in a related field; Required Experience:Two(2) years of experience directly related to the standard duties as outlined.; Equivalency:None; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE: Knowledge of local, state, and federal codes, regulations, and ordinances pertaining to facilities planning, design, construction, and maintenance. Advanced knowledge and understanding of the management and maintenance of major intercollegiate athletics grounds and facilities. Advanced knowledge and understanding of construction and maintenance contracting principles, procedures, and standards. Knowledge of budget preparation, cost estimating, monitoring, and fiscal management principles and procedures. Knowledge of human resources processes, procedures, and documentation, as applicable to a public institution. Advanced knowledge of all aspects of athletic field and golf course turf maintenance and grounds keeping.; SKILLS: Records maintenance skills. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Employee development and performance management skills. Demonstrated leadership, organizational, and management skills. Advanced skills in project planning and project management. Skill in the use of personal computers and related software applications.; ABILITIES: Ability to communicate effectively, both orally and in writing. Ability to develop, plan, and implement short- and long-range goals. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.

Job Duties and Responsibilities
The coordinator will assist with the management of daily operations of assigned athletic department facilities and operations manages the day-to-day operations of athletic facilities including maintenance, rentals, and scheduling as well as athletic grounds and event operations. Handles the logistics of all event set-ups, tear downs, and change overs. Establishes preventive maintenance schedules and points of contact for contracted services. Assists with the facility technology and operational software usage and updates. Assists with establishing goals and objectives. Performs other related duties as assigned.

Preferred Qualifications

Special Requirements of the Position

Department Contact: Joseph Almaguer, 575-646-5448, jalma5@nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Shift: Other Shift

If Not a Standard Work Schedule: Morning, Nights, Weekends, Holidays

Working Conditions and Physical Effort

Environment: Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

Physical Effort: Moderate physical activity.

Lifting Requirements: Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.

Risk: Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.